See also -
Miscellaneous tips for
(below in next column)
troubleshooting your QuickWords (below in next column; includes methods to find and repair
the QuickWords file, how to migrate QuickWords to another version of
QuickCorrect, QuickMacros and other boilerplate methods
■ In WordPerfect 8 (c.1997) and later versions, you can use a QuickWord (on the Tools, QuickWords menu) to instantly insert material in your document.
■ QuickWords are not just for words. There are many things you can insert with a QuickWord. For example, you can insert -
• large blocks — even multiple pages — of boilerplate material
• letterhead images, custom page margins, and other custom page settings
• logos, photos, text boxes, and other graphic images
footers, and watermarks
• mailing addresses and custom envelope return addresses
• signature blocks
• cover sheets
• custom styles
and preferred outlines (i.e., the format codes to create them)
• specially formatted ...
- paragraphs (e.g.,
tab sets; custom indents; borders)
- tables (special sizes, filled tables)
- columns (typically created with Format, Columns)
- character names, locations, etc., in a screenplay or novel
- document stamps ("Confidential")
... the list is almost endless.
can speed up your work and help
eliminate typing and formatting errors. If you
need to use the same material again in the current document or in
future documents, consider using QuickWords.
■ Basically, a
form (or abbreviation) of something you wish to insert in the
document. It is composed of a few unique, easy-to-remember
characters that you type into the document.
Note: Some utility programs call this abbreviation a "hotstring" — i.e., a string of characters that act like a single shortcut key or
"hotkey" but without the need to press (e.g.) the Ctrl key or the Alt
■ Typically the characters are preceded by
a special "trigger key" or "signal
key" — such as a
backslash (e.g., \name, \logo, etc.) or by any other rarely used
character (e.g., ~joe, or `123).
Though it is not a requirement for a QuickWord to function, using a trigger key is strongly recommended.
leading character symbol or number, for example, helps prevent the abbreviated form from being
accidentally expanded if it is the same as some other normal word you
might use or something that QuickCorrect might recognize, such
as those used in the examples in the previous paragraph (name,
logo, Joe, etc.).
In a sense, it signals
WordPerfect (and you) that what follows should be treated as a
On the other hand, QuickCorrect
does not require them either — and they probably should not be used in QuickCorrect
since that feature
is used to make automatic corrections and/or to "speed type." Using a
backslash (e.g.) with QuickWords is a good way to differentiate between
these two program features.
• QuickWords are not
case sensitive, so the same upper- or lower-case characters used as a
QuickWord abbreviation will be be treated the same. Hence (for example) an abbreviation can be typed as ~joe, ~JOE, ~Joe, or any
upper/lower case combination of the letters.
• QuickWrods cannot natively
handle possessives (e.g., Smith's)
the way QuickCorrect can (using the trick here],
but if you need to use them you can simply create a second version of
the QuickWord with a similar abbreviation — e.g., ~joe and ~joes, where the "s" version will expand to the possessive form.
■ QuickWords expand automatically into whatever you have previously assigned to the QuickWord.
When you type the
QuickWord into a document and follow it with either a space, a tab, or a hard return (i.e.,
<Enter> key) — sometimes called the activation key — the assigned material is
immediately and quickly inserted as a block (i.e., not character-by-character) at the cursor location,
similar to WordPerfect's Insert, File feature.
Note: This assumes you have enabled the QuickWord feature.
■ QuickWords are stored in their own
special QuickWords template, so they are available in any document. Each
WordPerfect version has its own QuickWords template. See "Managing and Troubleshooting your QuickWords" below
for more on where the Quickwords template is stored so you can back it up,
migrate its entries, fix it, etc.
See "How to
create, use, and revise QuickWords" below.
Tip: You can optionally
expand all QuickWord abbreviations in the document at once at a later
time with a Corel shipping macro; see here.
Or you can expand just a single QuickWord using a macro assigned to a
menu, toolbar button, or shortcut key (explained here); to record such a macro see here, or see the one-line macro example in the
QuickWords are similar to — but for some tasks more powerful than — the QuickCorrect feature. Each has advantages and
disadvantages, and you might want to compare them to each other and to
other methods of inserting boilerplate
How to create, use, and revise QuickWords
To create a QuickWord . . .
[This is easier to do than it might appear from the steps below.]
(1) Set up or otherwise display the material you wish
to quickly insert later in the current (or future) document.
This typically includes a contiguous block of text — even
several long paragraphs or several pages — along with any desired WordPerfect formatting
or graphics, but it can be just a formatting element such as the codes
for a special watermark, footer, table, etc.
This is the material
the QuickWord will insert in a document any time you need it.
It is sometimes useful to do this in a new, blank document (unless you
also want to also "capture" some material in the current document). For
example, you could type several "boilerplate" paragraphs, complete with
formatting. Or you could set up your letter's entire closing (even with
a scanned graphic signature "anchored" to the closing's paragraph; see
the tip below). Use any styles or other
formatting you wish, even tables or columns.
Caveat: If you do this while editing a custom template (.wpt), and proceed
with the next steps to create the QuickWord, the QuickWord will be
stored in that template, not in the special QuickWords template. Thus it will not be
available in other documents created from different templates, such as
the standard default template. While
storing QuickWords in a custom template might be useful in certain
circumstances, such as in an automated
template, most users probably should set up the QuickWord material
in an ordinary document or in a blank document, not inside a custom
template, and proceed with the next steps. (If you want to do it
anyway, see the tip below.)
(2) Select the text, graphics, and
any related format codes to ensure you capture
everything for the new QuickWord.
• Selection may be easier using Reveal Codes and placing the insertion cursor just to the immediate left (or right) of the material —
particularly any relevant format codes — and then hold down the
<Shift> key while pressing the <RightArrow> (or
<LeftArrow>) key to "paint" the material.
Some users find this
easier and more accurate than using a mouse to select text with
adjacent codes — and especially when selecting just codes.
Note that you can also select the material either from left to right or
from right to left on a line. Also, for larger blocks of material, from
either top to bottom or bottom to top.
• While you can also select a
sentence (or paragraph) by clicking (or double clicking) in the
immediately adjacent left margin, this can sometimes add a hard return ([HRt]) to the end of the expanded
QuickWord — even when the original material does not end with a hard
return. Hence, it might be better to use the aforementioned selection
method (i.e., to "paint" the material with keys or mouse) when creating
If you are selecting format codes, you may need to include any
"Off" codes as well as "On" codes. Some formatting in WordPerfect is
achieved by bracketing the material by an On/Off code-pair. Bold,
Italics, Highlighting, and similar formatting are examples of this. Be
sure to select both parts of the code-pair.
(3) Click on Tools, QuickWords to open the QuickWords tab on the QuickCorrect dialog:
Type the new QuickWord name in
the "Abbreviated form..." field (just above the list of any
existing QuickWords in Figure 1).
You should get in the habit of preceding the QuickWord's name (technically, an abbreviated
form or abbreviation) with a backslash (e.g., \draft or
\copy) or other unique and little-used character such as a tilde, (e.g., ~draft)
to help prevent possible confusion with the same characters used
elsewhere in the document, when you type the QuickWord.
characters are not required they are highly recommended.)
(4) Click the Options button (Fig. 1) and choose "Expand as text with Formatting" from the list of options that appears.
From WordPerfect's Help:
you expand text as plain text, you can insert a QuickWord in a document
other than the one where it was created, and the QuickWord text will
look the same as the other text in that document. When you expand text
as formatted text [as recommended here], you can insert a QuickWord in
a document and include the formatting and graphics that appeared with
the QuickWord when you created it."
If you are using WordPerct 10 or later version, and choose
the "Expand as plain text" option, be sure to aslo enable
the new feature available in those versions in Tools, Settings,
Environment: "Use WordPerfect 9 text selection." If this
setting is disabled (i.e., not ticked) during QuickWord creation
you might find that some of your newly created QWs expand with an extra
hard return in them. If this happens, see Footnote 2 here about this issue and how to work around it.
(5) If you want the QuickWord to
expand as you type it (the typical case)
make sure the "Expand QuickWords when you type them" box is checked
(ticked) at the bottom of the dialog box (Fig. 1).
(6) Click on the Add Entry button
(Fig. 1) to add the QuickWord to the list and close the dialog. When you next open that dialog you should see the QuickWord abbreviation in the scrollable list on the left side of the dialog.
Whenever that dialog is open you can choose any existing QuickWord from the list and then click the Insert in text button. This immediately expands and inserts the QuickWord material into the current document at the cursor location.
But see the more typical method (next section) to use a QuickWord by typing it in the document.
To use a QuickWord when typing . . .
Type the QuickWord abbreviation — plus a
<space> character, or press the <Tab> key, or press <Enter> — on the page where you want it to begin. The abbreviation should expand in place. (If it doesn't, see
the Notes and tips below.)
In some cases you might want to
delete the extra space, tab, or hard return ([HRt] code) that was used to expand the QuickWord. See the Notes
section below for a simple macro that can simultaneously insert
the QuickWord abbreviation and expand it, without also inserting these
To revise a QuickWord . . .
(1) First, either
make revisions directly in the
same document that has the expanded QuickWord;
open a new blank document and type
the QuickWord; when it expands, make your revisions to the expanded
material. (Reveal Codes can help in either scenario.)
This second option might be easier to work with if you have a complex
QuickWord, since it isolates the material from any other surrounding
text and format codes.
(2) Then, either
delete the old QuickWord in Tools, QuickWords by choosing the QuickWord entry from the list (Fig. 1) and clicking the Delete Entry button;
(3) Finally (back in the document), select the entire block of
revised material and create a new QuickWord from it. (Again, Reveal Codes can help here.)
skip this step and just create a new QuickWord abbreviation (next step); be sure to use a different abbreviation if you
want to keep the old one.
Why don't my
If you have not
checked (i.e., ticked) the "Expand QuickWords when you type them" box
at the bottom of the QuickWord dialog (Fig. 1), the QuickWords won't expand.
you can expand all QuickWords at once by playing the EXPNDALL.WCM
shipping macro, usually located in your default or supplemental macro
folder (see Tools, Settings, Files, Merge/Macro for these locations).
[Note: You can assign a macro to a menu, toolbar, or shortcut key for
quick and easy access: see here.]
QuickWords will not normally expand if you
have a macro toolbar or a merge toolbar showing on any
open document (even if the document is empty).
QuickWords (specifically, their abbreviated forms) are considered "words" and
therefore need to be separated from preceding characters with a space,
tab, indent, etc.
 You can run
the shipping macro macro Abbrev.wcm to force a QuickWord expansion immediately.
can also use the EXPNDALL.WCM macro to expand all QuickWords later
(e.g., after the merge has finished).
 Update: You can use a simple one-line macro to expand the abbreviation even when a macro or merge toolbar is open. See the next item below.
You can assign a macro to a menu, toolbar, or shortcut key for quick
and easy access: see here.
Otherwise they will be seen by the program to be part of the preceding character(s).
Thus they will not not normally expand
even when you follow the QuickWord with a space, tab, or hard return.
However, you can work around this if
you need to produce a QuickWord expansion in the middle of a string of
characters, such as in a mathematical formula.
To do this you will need to -
 create the QuickWord as described above
(using the "Expand as text with Formatting" option), then -
 create a one-line macro with this command in it (see
how to copy the command into WordPerfect and create the macro) -
(AbbreviationName: "\2"; Template: QuickWords!)
particular example assumes the QuickWord abbreviation "\2" was
previously created (but without quotes) to produce (e.g.) a
superscripted number 2.
• You can,
of course, use any QuickWord abbreviation in the macro command, as long
as you use the syntax shown above and specify the QuickWord abbreviation's
name in quotes.
• To copy this macro code to your
WordPerfect program, see here. You can
then assign this macro to a keystroke combination, toolbar button, or
menu, as described here. This will make it
very easy to use in a document.
• For additional macro code to
automatically delete any "bracketing" [Font] and [Font Size] codes
that might be imported with the QuickWord (and thereby conflict with
the current font and size in effect at that location, see Footnote 1 below.
• See also the tip below which uses a more robust
macro (ReplWithQW) to expand
multiple instances of a QuickWord in a document, after the final draft
QuickWords are stored in their own special template for use when editing any document.
QuickWords are not
stored in the document (.wpd) you are working on at the moment. And they are not stored in the Default template. Rather,
they are added to the special QuickWord template (see below) when you exit the program.
Back it up! Like any computer file, this file can become damaged so it's a good idea to back
it up frequently. (See "Managing and troubleshooting your QuickWords"
Automatic generation: If the QuickWord template file is deleted or it
is not in the expected location (see below),
a new virgin copy will
be generated when you next load WordPerfect.
Miscellaneous tips for using QuickWords
Quick links -
See also "Managing
and troubleshooting your QuickWords" below.
* * *
Use a leading (or following)
"special character" in QuickWord abbreviations
If you click on Tools>QuickWords,
you will see that the samples shipped with some versions of WordPerfect
are preceded by a backslash [\]. This is not essential, but if there is
any chance that your QuickWord abbreviation may also be acceptable as a
word or something that QuickCorrect might recognize, you are
advised to use a leading \ (or similar character, such as the tilde
[~]) to avoid expansion of the abbreviation.
For example, don't use BP as the QuickWord for "The patient's BP was normal" [since BP could
also mean the oil and gas company!]. But you could use ~BP or
even PBP, if it is an abbreviation that is unlikely to be
automatically corrected by QuickCorrect. [Thanks to Charles Rossiter
for this tip.]
can, of course, use a following trigger character (e.g., BP~) but the
pattern of using a leading character plus an abbreviation might be easier to
Record a macro to insert and expand a QuickWord
- Click on Tools, Macro, Record;
- give the macro a name;
- position the cursor in the document
where you want the QuickWord to expand (assuming you have set
QuickWords to expand as explained above, under "How to create and use
- select the QuickWord with Tools,
- click Insert in Text (you need to
insert it at least once during recording);
- stop the macro recording with the
Stop button on the macro toolbar.
- The macro can then be assigned to a
menu, toolbar button, or shortcut key as explained here, and used again at any document location.
tip: Such simple macros can be written
and saved, then assigned to a menu, toolbar, etc. See the example above.
Create matching envelopes for your letterhead but with different return addresses
If you have WordPerfect Suite 8 (ca. 1997) and later,
you can use a QuickWord to insert your custom return address
(including different font sizes and a graphic logo) directly in the Format, Envelope
dialog. See here.
Use a QuickWord to stamp a document
with DRAFT, COPY, etc.
Automatically add your scanned signature to a .WPD document
- Scan a printed document that contains
your signature. Use a high resolution for the scan.
- Clip ("crop") just the signature from
the scanned image (probably a .BMP or .JPG image) with any graphics
program (WordPerfect Office's Presentations should do the job, or use
something like PaintShopPro), then insert it between previously typed
closing lines of text ("Sincerely...").
- Position the graphic signature, and
then anchor it to "Character" or "Paragraph" (not "Page") by
right-clicking the image and choosing Position. (It will then move with
the closing if you add or delete text later.) Right-click again and
choose Wrap, Behind text. You can make final adjustments by
right-clicking the image and choosing Select Box, then use the mouse to
drag the image; or you can right-click the box and use the Position
choice to enter numeric values. When finished positioning the box,
click outside it to deselect it.
- In Reveal Codes, select both
the closing lines of text and the signature's graphic code, and create
a QuickWord from them, as described above.
- From that point on, typing the
QuickWord will insert both the closing and the signature — all in one
Set repeating tabs with a QuickWord
- For example, to quickly set all tabs
0.25 inches apart, click Format, Line, Tab Set.
- In the Tab Set dialog, set the Tab
type (usually, Left), the Tab position (0.25" from the left margin),
and check the Repeat box and set it to every 0.25". Click on Set to
return to the document.
- (Alternatively, you can also
record these first two steps in a macro and assign the macro to a
toolbar button, menu, or keystroke: see here.)
- Finally, follow the directions above
to select the new [Tab Set] code in the Reveal Codes window and assign
it to a QuickWord, such as "\25".
- Whenever you need the new settings,
simply type "\25" (without quotes) followed by a space and the new tabs
will be set. Backspace to delete the extra space.
- See also TabSet25, a macro that sets left
tabs every 0.25 inches, out to 9.75 inches (the WordPerfect limit).
Use text and counters with a QuickWord
[For more on counters see here.]
You can automatically and
sequentially number items at the end of a phrase — and you can
even insert a second type of sequentially numbered list (dark red items below)
into the first list (dark blue items below). This technique works like an outline, where
deleted or inserted items cause automatic renumbering of subsequent
items. WordPerfect will keep the lists properly — and separately —
For example -
Interrogatory No. 1.
Did you ever ....
Interrogatory No. 2.
List the people within your division who ...
Interrogatory No. 3.
State where the manager told ....
Produce all records in the ...
Interrogatory No. 4.
Do you claim that Mr. X never ...
If your answer is yes ...
And so forth.
1. Open a new, blank document. Create
a single-level counter for each list item (e.g., one for Interrogatory
items and one for Production items) with Insert, Other, Counter,
Create. Enter a name for the counter in the Create Counter Definition
dialog that pops up, and click OK. When finished creating all counters,
click Close to exit from the Counter Numbering dialog.
2. Then, in the main body of the
document, type the leading text phrase and a space ("Interrogatory...
"), then click Insert, Other, Counter. Choose the new, appropriate
counter from the list and then click Display in Document. This takes
you back to the main document. Make sure the insertion point is to the
right of the new code in Reveal Codes. Then click Insert, Other,
You should now have two codes
in the document,
Inc] — in that order.
The idea is to make WordPerfect
display the number, then (internally) increment it for any counter
number that may follow later in the document.
Add a space, colon, hard left indent,
etc., as desired to separate and/or format the text that will follow
the two counter codes.
3. Here's the part that automates
Make a QuickWord out of the text
phrase and the two codes (and any following spaces or codes) by using
Reveal Codes to place the cursor just in front of (i.e., to the left
of) the text phrase, and then use <Shift>+<RightArrow> keys
to move the cursor to just after (to the right of) the end of the
phrase and codes.
Now, with the phrase and counter codes
and any formatting codes selected, click on Tools, QuickWords. Give the
QW an easy-to-remember abbreviation, such as "\Int" (without quotes)
4. Repeat steps 2 and 3 for the other
list item. Use the other counter, of course, and give the QuickWord a
different name (e.g., "\Prod" [without quotes]).
Note that when you create QuickWords,
you should make sure that the "Expand QuickWords when you type them"
box is enabled, and the Option button's "Expand as text with
formatting" is selected.
Now, when you need the items, just
type the QuickWord for them, plus a space, tab, or hard return. The QW
will expand and the counter will number the item. You can add or delete
a counter item, or insert a counter of the second type between a
sequence of the first type, and WordPerfect will keep them properly —
and separately — numbered.
Globally replace text or symbols with QuickWords, then
expand them as needed
Assuming you have disabled
(un-ticked) the box, "Expand QuickWords when you type them" in Tools,
QuickWords, you can use the shipping macro, EXPNDALL.WCM, to expand
them all at once. (You should find this macro in one of the folders
listed in Tools, Settings, Files, Merge/Macro. If it is located there,
simply type "EXPNDALL" in the File name field in the dialog box that
appears when you click on Tools, Macro, Play.)
Using Edit, Find and Replace you can
first replace an existing character, word, or
symbol anywhere in a document with a QuickWord abbreviation (e.g.,
\MyLogo), then expand all the QuickWord abbreviations
throughout the document with EXPNDALL.WCM.
The EXPNDALL macro only works if the QuickWords are individual items
part of a word; that is, the QuickWord abbreviation must be separated
from other text characters. Still, this is a quick way to replace, for
example, a text character or number (or a symbol) with a highly
formatted item — such as a math symbol in a different font and size,
or a specially formatted corporate or product name — that you have
previously created as a QuickWord. [Note also that EXPNDALL will not
work if you are editing a macro of if the merge toolbar is open.]
Alternative: For a macro that can find an existing character,
word, or symbol wherever it appears in a document and replace it with
an expanded QuickWord — all in one step — see ReplWithQW. [Since QuickWords
are stored in their own special template, they will be available in all
documents for the same version of WordPerfect on the same system. See
the next section for information on migrating your QuickWords to
another version of WordPerfect.]
Use a QuickWord where a macro won't work
Some things cannot be recorded in a
macro, such as creating custom graphics or text box sizes. They must be
hand-coded by a macro writer.
But there is an easy way to insert
complicated structures (such as custom text boxes):
Open Reveal Codes and select the
structure (e.g., the [Box] code) and create a QuickWord from the
selected item. Typing the QuickWord abbreviation later will insert the
item at the cursor location. You can even select adjacent format codes
and/or text along with the structure itself. A single QuickWord can
contain all of these items.
QuickWords can be stored in custom templates (but...)
Typically, users want QuickWords
available in all documents, so when they are created as explained above, they are stored in the user's local QuickWords template in the same folder as your currently active default template (as shown in Tools, Settings, Files, Template (tab)).
However, if you edit a custom template
and create a QuickWord while editing that template,
the QuickWord will be stored in that template — not in the standard
location (i.e., the user's QuickWords template).
Although the QuickWord will be
available when you load a document based on that custom template, it
will not expand in the usual way by typing its abbreviation (at
least, in recent versions of WordPerfect). You will need to insert
it and expand it with either the Tools, QuickWords ...
"Insert in text" button, or with a macro (or a template macro)
such as this one-line macro (which assumes the QuickWord is named "\2"
and it is stored in the custom template which spawns the current
(AbbreviationName: "\2"; Template: CurrentDoc!)
[Note: You can assign a macro to a
menu, toolbar, or shortcut key for quick and easy access: see here.]
Managing and troubleshooting your QuickWords
Quick links -
* * *
■ Problems with QuickWords?
First, see "Why don't my QuickWords
if your QuickWords template file might have become damaged or
corrupted, here are some things you can try.
Locate the QuickWords file.
Please note that your QuickWords are typically stored in their own
special template file (see next item below for
the file's standard name and location), which can be renamed/backed up the same way as
the standard default template. (As noted below they will be found in the same folder.)
Keep these things in mind:
• When WordPerfect cannot "see"
this special template — e.g., because it was renamed, or deleted, or is not in the expected location — it
will then automatically create a new, virgin (i.e., empty) copy the next time WordPerfect
[Renaming this file in Windows Explorer or similar file manager (see below
for name and location), then reloading
WordPerfect, is a quick troubleshooting method since it gives you the
opportunity to test a few newly created QuickWords using a factory
template file (or if not used that way, renaming will at least
temporarily remove the file from possible interaction with your typing
when troubleshooting various text entry problems). Later, if you wish,
you can always delete the new "test" version
and rename the old file back to its original name (see below).]
you have set up a new location for your standard WordPerfect default
template (the one shown in Tools, Settings, Files, Templates) then the
currently active QuickWords template will also be stored in that
location, not in the default installation location. In other words, you might have more than one QuickWords template on
your system, so you should identify (next section) the active one before proceeding
• If you cannot find the template file (it has a .wpt
filename extension) or the Windows folder seems to be empty, this might
be because of a setting in Windows itself, which often hides certain program files. See here.
Is it truly damaged? If so you can try to repair the current
QuickWords template file.
First try the renaming trick above.
Sometimes this can help you quickly determine if it is damaged by
having the program create a factory fresh copy of the file and use it
instead of you old file. If it works and you only have a small number
of QuickWord entries you might simply re-create them in the new file.
This might be enough to "fix" the problem.
On the other hand if you wish to use the old file — and even if
renaming the old file doesn't turn up an obvious problem — you can try
repairing that template in case there is some corruption, using the
methods you will
find on the page "Repairing WordPerfect
documents and templates - How to find and fix common problems."
Look particularly there for how to use Corel's free file repair utility, WPLOOK.
An alternative (in case repairing the QuickWords template doesn't work):
export/import the QuickWord entries. You might be able to export your
QuickWords using the method below,
then you can simply delete the QuickWords template file. (Make a back
up before deleting the file. WordPerfect will then create a new, virgin
one when you next load WordPerfect.) Then import the old QuickWords
into the new file.
■ QuickWords template name and location
are stored in their own special template file named QWnnxx.wpt. Here, "nn" is the WordPerfect version number (e.g., 8, 9 ...
16, 17, 18, etc.) and "xx" is the language ("EN" for all English language
Important point: The
QuickWords template is located in the same folder as the WordPerfect default template as shown in the Tools, Settings, Files,
Template dialog. Always
look in that dialog to see where the currently active default
template is located on your system (there can be more than one depending on the installation). This is where you will also find your current QuickWords template.
up your QuickWords template from time to time.
that if you specify a different folder
for the WordPerfect default template
(which is the one used to create new, blank documents) in Tools,
Settings, Files, Template, then WordPerfect will use that new folder
for the QuickWords template, too. If the QuickWords template does not
exist in that folder, WordPerfect will create a new, virgin (empty)
copy of the QW template the next time WordPerfect is opened. (It will
also do this for a missing WordPerfect default template.) You can
replace the new virgin, copy with the older version, but it must be
named exactly the same.
☼ You can copy this file to another computer
that is using the same version and language edition of
WordPerfect, for use on that computer. Both the version number in the
QuickWord template's file name (e.g., 15) and the language code (e.g.,
US, UK, etc.) must match the new WordPerfect program.
☼ You can migrate this file to a different
version of WordPerfect. See the next tip, which
shows how to preserve the older version's entries by migrating this
☼ If you cannot find the file or the folder seems to
be empty, this might be because of a setting in Windows itself. See here.
☼ [Arcane tip:] QuickWords
can also (but not typically) be stored in a custom template as
explained here. But this is
something users must deliberately set up.
■ How to
migrate your QuickWords to a different installation of WordPerfect
First, please review the previous two
sections on managing QuickWords.
[If you want to back up and
migrate other program cusomizations, see the main Tips page
section on Updating, upgrading, or reinstalling WordPerfect here.]
are several methods you can use to migrate one WordPerfect
installation's QuickWords (the "source") into another WordPerfect
installation (the "target").
• Method A
If your target WordPerfect program is a new or different version number (or different language edition) from the source program the 6 steps below are quick and easy, since they simply use Windows to rename
the QuickWords template files.
In effect, the method "clones" and
renames your source's QuickWords template file so it can be used in
the new/different target program in place of its factory-shipped (and typically empty) QuickWords template file.
Since the method creates an identical copy of the source
template, all QuickWords in that file become the new "data store" of
QuickWords for the target program. Be aware that if the original target
template had any QuickWords they will be gone following the migration
(the copied file is now a different data store from the one it
- See the Method A/B procedure in the next section.
- See Method C below to migrate individual QuickWords.
- See Method D below for the automated method used during new installations.
• Method B
If your target WordPerfect program is the same version number and language edition as the source (but just a new installation of it) you can also use the 6 steps below to replace the target's QuickWords template file with the source file, since the template file's name will be
exactly the same.
Note in this case you would skip over step 5
the old QuickWords template — but it might be a good idea to back up
that template first for safekeeping, or to restore QuickWords from that
file similar to using Method A.).
- See Method A/B procedure in the next section.
- See Method C below to migrate individual QuickWords.
• Method C
If you need finer control over which QuickWords are migrated from inside an existing QuickWords template, there's an old method you can use to import (i.e., copy) one, several, or all of the source version's QuickWords into a newer/different QuickWords template.
See the actual Method C procedure in Footnote 2 below.
Automated migration: Starting with Wordperfect X6 (a.k.a.
version 16) you can have the program installation routine migrate a
previous version of this item (i.e., all existing QuickWords) for you.
Tip: You still might want to make a backup copy of the older QuickWords file to a separate folder, just in case.
Procedure for Methods A or B (Method C is in Footnote 2 below)
Step 1. The QuickWords template is
normally found in the same folder as the standard WordPerfect Default template, so open the new installation of WordPerfect click on Tools, Settings, Files, Templates (tab)
and make a note of this exact location on your computer.
This folder holds your currently active Default template (i.e., the one WordPerfect uses to create new, blank documents). It will also be the new
"target" folder for the old QuickWords template file that you wish to migrate.
Step 2. Close WordPerfect and use
Windows Explorer (or File Explorer or any file manager) navigate to the
location of the new QuickWords template file (noted in step #1).
• If you cannot find this file, or
the folder seems to be empty, this might be caused by a setting in
Windows itself. See here.
• Important: If you have set a
different location for your standard Default
template (as shown in Tools, Settings, Files, Templates) then the
QuickWords template will be stored in that location as well.
• Arcane tip: QuickWords
can also (but not typically) be stored in a custom template as
explained here. But this is
not done automatically by the program; rather it is something users must deliberately set up.
Step 3. Back up the new
installation's QuickWords template by renaming it:
Right click on this new QuickWords
file and select Rename. (For example, if your new version is
WordPerfect X9 the file probably will be QW19EN.WPT for English
versions. See the previous section on
template names for various editions.)
At the end of the file's name add -NEW
(actually, any characters) and press Enter to rename the file. (For example: QW19EN-NEW.WPT.)
This will preserve the new version,
which might contain some of your newer QuickWords, so that you can
restore it later if desired by simply removing the -NEW filename
Step 4. Next, find the old
QuickWords template (e.g., QW15EN.WPT for WordPerfect X5) and copy this file
into the same folder that contains the new version of QuickWords.
the old file is located on a different computer or in a non-standard
folder, use the same techniques in Step 1 and Step 2 on that computer
to locate and navigate to that old version of QuickWords, so that you
can copy it.
Step 5. (Skip this step if using Method B) Now you need to rename
the old (copied) file so that the new version of WordPerfect can
Right click on the old QuickWords file (e.g., QW15EN.WPT)
and select Rename.
Type the new version file name of the QuickWords
file and hit Enter to rename the file. (For example, if your new
program version is the English edition of WordPerfect X9 you would type:
Step 6. Launch the new version/installation of
WordPerfect. When it opens click on the Tools menu and select QuickWords to confirm
that your QuickWords were migrated to the new version.
Tip: Verify you have
checked the "Expand QuickWords when you type them" box at the bottom of
the QuickWord dialog; otherwise the QuickWords won't expand
■ Use a macro to export / import QuickWords
See Charles Rossiter's QWManage.wcm
macro, downloadable from the Other Authors
It is designed
"A. Create a 2 column table
listing all QuickWords abbreviations and their expansions defined in
the current QuickWords templates.
B. Restore QuickWords and their expansions from the output of option A
created in a table with 2 columns of abbreviations and expansions."
For those on a network who wish
to "roll out" a master list of QuickWords to each user:
Each user has their own
QuickWords template on their own system. So —
[Quoted from a post
by Charles Rossiter, replying to a user who needed to replicate a
master list of 50 QuickWords on several networked computers:]
run the [QWManage] macro, it creates a 2 [column] table of QuickWord
abbreviations and their expansions. You could create such a table for
your 50 desired QuickWords. If you now copy your master QuickWords
table to the users' default template folders, then you can run
QWManage.wcm and all your 50 desired QuickWords will be added to those
already available to each user personally. If it happens that a user
has a QuickWord with the same abbreviation as one of your set of 50,
then you will be warned to choose to save the original or the new
Since the QWManage.wcm macro creates a list of your Quickwords and their expanded abbreviations inside a WordPerfect table in a new document, any formatting codes in the expansions will be active in that new table (and thus in that document).
This can sometimes create a list
document that is oddly formatted due to unwanted or conflicting format
codes in the list that was created by the macro.
Hence the QWManage.wcm
macro is best used where your QuickWords template contains all (or
mostly all) expansions that are made up of plain text characters (i.e.,
not things like watermarks, text boxes, columns, margin settings,
You can save all your QuickWord expansions as plain text. See next tip.
■ How to save your QuickWords to a text file
Extracting your QuickWords as plain text probably is a "better than nothing" method.
[Tip: If you think the QuickWords template file is damaged tou can also try repairing it either by renaming it (see above) or by using WPLOOK (below in this section). The QuickWords template file is in the same location as the program's currently active default template; see above for how to locate that folder on your computer.]
First - Get the Corel free file repair utility, WPLOOK.EXE. See here.)
▸ Note that WPLOOK.EXE is a standalone program — it doesn't need to be
installed; just double click its filename. It works on WordPerfect 6.x files
▸ For more on effectively using this handy utility to repair WordPerfect files, see here.
 Open WPLOOK.
 Click on the File menu and choose Open.
 Navigate to the location of your QuickWords template file (see above for how to find that location) and select it. The name should then appear in the Original File and New File fields.
 Click on the Edit menu and choose Extract text from document. The Extract Text dialog opens.
 In the Extract Text dialog you can designate a new Output file name
and location (which is recommended; otherwise, the text file will be placed in
the same folder as the QuickWords template).
 Click the Extract Text button.
 Close the file with File, Close. Then exit WPLOOK with File, Exit. You can then open the text file with WordPerfect or any text editor.
Done. Note that all items are rendered as plain text, but at least you can salvage some information from the .TXT file.
(Historical note: The above method is basically the same as this procedure from Corel's old KnowledgeBase.)
Save the [WPLOOK.EXE] file to a location you can easily find, for example the
Once the file is downloaded, click Start, Search [in Windows].
Click "All files and folders".
In "Named" type in one of the following files depending on your
version of WordPerfect: QW9EN.WPT (WordPerfect 9), QW10EN.WPT
(WordPerfect 10) or QW11EN.WPT (WordPerfect 11).
In "Look In" select "Local Hard Drive(s)".
Once the file is found, right click on it, select copy.
Close the Search window, go back to the desktop, right click an
empty spot, select paste.
Open the WPLOOK program that was downloaded in step 1.
Click File, Open.
Select the QuickWords file that was copied to the Desktop in step
8, click open.
Click Edit, Extract text from document.
Click Extract Text.
A new file will be created on the
Desktop called: QW9EN.txt (for WordPerfect 9), QW10EN.txt (for
WordPerfect 10) or QW11EN.txt (for WordPerfect 11). This file has all
the ... information in text file format.