documents and tasks
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☼ [Sticky>>] See the Library
1) for macros
that help automate documents
and tasks. [More...]
☼ [Sticky>>] How to set default formatting for new documents: A step-by-step guide. [More...]
☼ [Sticky>>] Some basic information about WordPerfect templates, including how to create your own custom templates. [More...]
☼ [Sticky>>] Some resources for creating macros and templates. [More...]
☼ [Sticky>>] Customizing WordPerfect
- Three easy ways to play macros, load programs, type (insert)
keystrokes, or use built-in WordPerfect features by customizing
toolbars, property bars, keyboards, and menus. [More...] [See also Section 4 below]
☼ Quickly load a letterhead or other document based on a custom template with a mouse click or hot key. [More...]
☼ Inserting 'boilerplate' and other repeating items
with QuickWords, QuickCorrect, QuickMacros, shortcut (or "hot") keys,
templates, floating cells, styles, text variables, and the Corel
☼ Automatic numbering
of paragraphs and list items: Starting, stopping, and toggling the
automatic numbering (and bullet) feature -and- some tips and tricks for
using automatic paragraph numbering, outlines, and numbered (or
bulleted) lists. [More...]
☼ Using the merge feature (a.k.a. "mail merge"). [More...}
☼ Custom text styles:
Creating text styles to instantly apply custom formatting - Saving
custom styles to your default (or other) template - Retrieving custom
(user) styles from another document or template - How to remove the new
style from the default template. [More...]
☼ Enhance the Find and Replace feature. [More...]
☼ Automate your current session tasks with a QuickMacro. [More...]
☼ How to stamp a document with "Draft," "Copy," or other identifiers. [More...]
☼ Creating sheets of identical labels and cards:
Methods to quickly fill up Avery® sheets to make duplicate return
address labels, shipping labels, business cards, etc. Which is best? [More...]
☼ Using two printer trays: Print or merge
your letterhead from one printer tray and the second sheets from
another tray, and keep the same formatting from record to record.
☼ Filling in forms using WordPerfect. [More...]
☼ Automatically associate a personalized keyboard or
menu with a template so that the keyboard or menu will appear automatically when you open a new document based on the template. [More...]
☼ Customize the return address on envelopes with graphics and font attributes. [More...]
☼ Drag-and-drop other program shortcut icons from the Windows desktop to WordPerfect's toolbar or a property bar for quick access to those programs.
are shortcuts (they will have a small arrow on the icon); left-click on
one of them and drag it to the WordPerfect toolbar or property bar
(note that the latter may be a context-sensitive bar, so it may not
always be visible).
• To reposition it, just hold down the <Alt>
key and drag the icon to a new location.
• To remove it later, just hold
down the <Alt> key and drag the icon from the toolbar or property
☼ Quickly change printers:
• If you want to easily print a document or an envelope to a different
printer from the one normally used to print your document, then return
the printer setting to the default, see this thread
on WordPerfect Universe. It demonstrates a couple of macros for the
purpose. (You can easily copy the macro code into WordPerfect; see here for instructions. Or see the final download post here by Klaus Pfeiffer for the ready-to-use expanded version for WP8+.)
• See also "How to quickly change printers (WP8+) back to the default after printing to a different printer or faxing the document."
• See also "Print envelopes to another printer..." here.
(on the Tools menu): More than a grammar checker and writing style
analyst, Grammatik can check spelling, flag duplicate adjacent words
and punctuation (such as might occur with cutting/copying and pasting),
and more. See Help (F1 key; Index tab) for "grammar," "writing styles,"
"writing tools," and related topics.
☼ Macros and templates - Some links to several "How To" sites to help you create your own macros and templates. [More...]
☼ Master documents and Subdocuments - Notes and tips (and an automation macro on the same page). [More...]
☼ How to make WordPerfect play a macro or set some display settings each time it loads. [More...]
☼ More about customizing menus, toolbars, property bars, and keyboards to help save time, automate your tasks, etc. - see Section 4 below.
list of all related (linked) pages ...
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☼ [Sticky>>] Automating
Revised 07/17/17; 608,977 bytes, 42 pages. For WordPerfect versions 8-X8+. [See the file's Table
"Automating WordPerfect Templates" is a comprehensive PDF
document about creating prompts (with WordPerfect's Prompt Builder), bookmarks, and template macros (optional) in a WordPerfect 8 or later version template to help you automate templates. [A PDF viewer such as the free Adobe Reader is required to read it.]
particularly useful as a "How To" guide on creating letterheads or
other automated documents such as invoices, fax cover sheets, memos,
orders, etc., that are based on a custom template.
Even if you don't need to employ all
the features covered in the article, it can serve as a reference for
future use. [This file is also included with an automated letterhead
template in the Library, here.]
Note that certain other things that can be considered methods to automate your writing (e.g., custom styles, boilerplate) or tasks (e.g., shortcut keys, toolbars) are not covered in that PDF document. For these topics see Section 1 above and also the Browse link in the left column.
• Note that the word "template" has a specific meaning in WordPerfect.
See the first section of Automating WordPerfect Templates,
"What is a template?" Many users often mistakenly believe a template is
any file they use over and over. This can lead to confusion --
especially when seeking help from advanced users, who know it is a
separate file on disk. Quoting from the article:
WordPerfect, a template is a document on your disk with a special
filename extension, ".wpt," where the "t" stands for "template". Think
of it as a stencil or model that you can use to make copies of the
original. ... Like other word processors, every document you create in
WordPerfect is based on a template. Even new, empty documents with
names like Document1 are based on a special template, called the default template.
... Templates—whether default or custom—define formatting and program
options for a document such as margins, tab settings, styles, menus,
toolbars, and keyboard definitions. ...
information about templates -- both the default template
see this page.
☼ Predefined automated templates:
WordPerfect's predefined templates (i.e., included under File, New from
Project) can automatically fill in your personal information (name,
address, telephone number, etc.), and might even prompt you for other data to put into that template's document.
time you open such an automatic template that requires such information WordPerfect will
ask you for your "Personal Information." This will then be stored in your
Address Book (usually accessed with Tools, Address Book) just like any
other address. Generally, this is a one-time procedure.
[Some WordPerfect templates simply use text placeholders
like <Company Name>. You can simply delete them and manually
replace them with your own information. Or you can use the template as
a model to create your own prompted templates: See Automating WordPerfect Templates above.]
You can have only one such default
address entry for your Personal Information, and if you change it (with
File, New From Project, Options, Personal Information; then after the
change use the Options button again and click Refresh Projects), the
change will affect all new documents that use personal information
For this reason, those who need
different names on a document (such as a letterhead) may be better off
creating copies of the template without any personal information
prompts (i.e., type personal information directly on the template
itself without using prompts). Each such custom template can be used to load documents using a toolbar button or menu.
To see more about this feature and how to automate your own custom templates, see the previous tip.
insert the current date as
(unchanging) text (not as a changeable format code) in a
letterhead or template. [More...]
a letter (or any
other template document) with a
a macro from inside a template
to play automatically when specific events occur
as you use the template, such as when you print the document. For
example, you could automatically
run the spell checker before printing a document. [More...]
list of all related (linked) pages ...
Formatting and structuring text
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alphabetical list of all related (linked) Tips pages
☼ [Sticky>>] See the Library's Section 2 for macros that help format and structure text. [More...]
☼ [Sticky>>] What is "Reveal Codes"? What it can do for you, and some resources and tips on using it. [More...]
☼ [Sticky>>] Making quick, global changes to common types of text formatting: Want to replace underlines with italics? Redline with bold? Or augment an attribute throughout the document (e.g., change all instances of italics to bold italics)?
Need to remove all text to which an attribute (or combination of
attributes) has been applied? See the Replace Codes macro which can do
these things from a single menu. [More...]
☼ [Sticky>>] Headers, Footers, and Watermarks - how to start, stop, suppress, edit, change, replace, delay, overlay, and remove them. [More...]
☼ [Sticky>>] Numbering things in WordPerfect - Various topics on numbering pages, paragraphs, and other items. [More...] ☼ [Sticky>>] Using styles in WordPerfect. [More...] [Also: What's the difference between styles and templates? See here.]
☼ Working in the margins (i.e., outside page margin guidelines) - some tips:
You can use <Ctrl+Shift+Tab> or <Shft+Tab> to enter a hard
back tab (a.k.a., "margin release") to outdent the first line of a
paragraph. [More...][related here]
• Page numbering "outside" the margins. [More...]
• Create text labels outside a document's page margins, along the edge of the page(s). [More...]
• Create a user-specified "background fill" for the page,
extending to outside page margins (or at any desired printable
• Create a fixed, user-specified line border around pages outside page margins (or at any desired printable location). [More...]
• Automatically number all lines of text outside page margins
with Format> Line> Numbering. Enable (tick) the checkbox "Turn
line numbering on". Set the Position to "Outside left margin". (See
also How to number the lines in WordPerfect columns below.)
• Create an outdented outline or numbered list. [More...]
☼ Convert mailing addresses to upper case without commas and periods (full stops) using a macro (to conform with suggested U.S. postal guidelines). [More...]
☼ Underlining the spaces between characters and words,
and the thickness and style of the underlines in general, is controlled
in WordPerfect by the "Text & Spaces" setting in Format, Font,
• If Text & Spaces is enabled in that dialog you'll get underlined spaces, which is preferred by most people.
• Note that trailing spaces in a selection might be underlined, too, which is generally not desirable. The latter can happen in WordPerfect 10 and later version due to a disabled (by default) setting in Tools, Settings, Environment: "Use WordPerfect 9 text selection." For more on this see here.
☼ Need symbols?
WordPerfect installs about 24 special TrueType symbol fonts with file
names (on disk) that begin with "WP". These should appear in the
Insert, Symbol dialog. [More...]
☼ How to number the lines in WordPerfect columns.
Format your text in newspaper columns with Format, Columns. (Set "Space between" as desired.) Then -
• In the first column, add line numbers with Format, Line, Numbering. (This brings up the Line Numbering dialog.)
• Enable (tick) the checkbox "Turn line numbering on".
• Set the Position to "Outside left margin".
• Set the distance (in the adjacent measurement field), as desired.
• Set the Font (button) to a smaller font, as desired.
• Set any other options as desired.
• Important: Enable (tick) the checkbox "Number all newspaper columns".
• Click OK. [Screen shot of sample]
☼ Need fancy page borders? Or end-of-paragraph symbols or characters ("enders")?
• You can get some "fancy" borders with Format, Page, Border/Fill, and click the drop list, "Border Type". (See also here for other ways to create graphic borders.)
• Also, there is a shipping macro to
produce "enders": PARABRK.WCM. Just use Tools, Macro, Play, and type
"parabrk" in the dialog. It should pop up a small dialog to let you
choose an ender. (You can also assign the macro to a keyboard shortcut,
toolbar, or menu: See here.) Tip:
After you insert some enders, look in Reveal Codes and you will see how
the macro has entered them. You should then be able to create your own
by recoding a macro (Tools, Macro, Record) to insert symbols (Ctrl+w)
or other characters.
☼ Need a different look in your document's headings?
[Note: This tip is NOT about headers.]
Here are just a few things you can do with headings:
☼ "Stepped" style headings: Copy the styles (screen shot) directly from the documents in Headings.zip
(which demonstrate these styles) into your default template, or use the
manual procedure explained in the documents to create your own
☼ "Close up" the space between a heading (or other paragraph) style and the following paragraph: see here.
☼ Automatically number Legal, Standard, and Roman style headings: see here.
☼ To set up headings to the left of
the page's body text (such as found in many non-fiction books and
manuals, and simulated on this website page), you can use WordPerfect's
columns feature. [Screen shot in Page view] [Screen shot in Print Preview]
Set up the page format: Click Format, Columns. Choose 2 columns, then click the "Parallel"
radio button. Set the first column's width (e.g., 1.3"), and the middle
space between coulmns (e.g., 0.25").
• Enter your text: With the cursor in the first
column, enter your formatted section heading (e.g., you could apply the Heading 2 style
from the Styles drop list on the property bar; this style is shown in the sample screen shots above).
Jump over to the second
column with <Ctrl+Enter> and enter the body text for that
section, using hard returns between paragraphs as usual.
When you are finished with
that section's body text, jump to the next section's first column with
<Ctrl+Enter>, enter a new heading (or graphic image), jump to the
second column and enter body text, etc.
• To discontinue ("stop")
columns -- for example, to add a full-width heading such as a chapter
title (perhaps using Heading 1 style) between such sections of columnar
body text -- click Format, Columns, Discontinue.
☼ See also: Styles (general information and links to other pages on this site concerning styles).
☼ Do you want to import a web page into WordPerfect with formatting and images intact?
In WordPerfect X4 (and perhaps earlier versions) you can copy the web page's address
(the URL) in your browser's Address field to the Windows clipboard,
then paste that address into WordPerfect's File, Open, File name field.
Click Open and the program should then convert it to an ordinary
WordPerfect document. [Thanks to Roy "lemoto" Lewis for this tip.] [Notes:  This only works if you have disabled
(un-ticked) Tools, Settings, Files, "Use enhanced file dialogs".
Otherwise, using enhanced file dialogs will merely display the file,
convert it.  This might not work in later versions of WordPerfect,
perhaps due to changes in the program and/or changes in Windows.]
☼ Do you use full justification and also use two spaces at the end of a sentence?
In WordPerfect X4 (and perhaps other versions), the printed pages might show some lines that are not
fully justified -- even though they appear to be fully justified on
your screen. This seems to be due to using two spaces between sentences
(which can be done automatically by WordPerfect as you type with an
option in Tools, QuickCorrect, Format-As-You-Go). A solution is to use
just one space to terminate sentences in such documents, unless there
is an real need for extra spaces at that location.
Related tip: The DeSpacer macro can help remove all existing extra spaces in a document.
WP11/12/X3 had a problem with the "Change two spaces to one space
between sentences" setting (in Format-As-You-Go) previously mentioned;
see here for the solution.
☼ Line Breaks: Moving down a line without using the <Enter> key.
Just press <Ctrl+Shift+L>
to begin each new paragraph. This gives the same effect as pressing
<Enter>, but it is interpreted as a line break, not a paragraph
A line break can prevent indented
paragraph text (including outline, list, and bullet text) from
"wrapping" to the left margin on the next line. Instead, it positions
the cursor directly under the current indent location, not at the left margin. (Hence, it goes straight "down a line".)
Note: In Reveal Codes,
line breaks are indicated by a [Ln Brk] code; paragraph breaks are
usually indicated by a [HRt] code or a [Para Style] code. All of them
tell WordPerfect where to break the text and start a new line, but it's
the "breaking" code that tells WordPerfect where to begin the following line.
Advantages: If you need individual lines or paragraphs inside a given paragraph style [including inside WordPerfect's built-in Heading styles, outline and bullet lists, automatically numbered lists, or paragraph borders (see Format, Paragraph)] that -
(A) preserves the existing paragraph style formatting at that location, or
(B) preserves the same paragraph indentation (see Format, Paragraph, Indent) as the preceding material, a line break can do the job.
▸ If you want to add a toolbar button for quick access to the Line Break feature, see the tip in the footnote on the AutoNumb.html page here.
▸ Note also
that you can assign the keyboard shortcut for a Line Break to some
other available key or key combination: See the Assign page here; the feature is found under the Feature category "Insert" on the Keyboard Shortcuts dialog.
▸ If you have already typed several lines and/or paragraphs of text you can indent an entire block of them without using line breaks after each one by simply selecting
the paragraphs and using Format, Paragraph, Indent -- or by using the
F7 key or the F4 key (DOS keyboard) shortcuts. If you re-select those
items, Shift+Tab will remove the indentation from them. [Similarly, you
could create a custom Paragraph style
to apply to the selected items, which would indent all of them.
Additional formatting (e.g., a different font or size, etc.) can be
included in such a style, if desired. Further, such styles can be
automatically updated so that a change to one instance changes all of
them wherever they exist in the document.]
☼ First Line Indents.
If you use Format, Paragraph, Format, "First line indent" (usually, this is done starting at the top of your document) it will automatically indent the first line of all following paragraphs a specified amount (i.e., indent any text ending with a hard return or equivalent).
It is similar
(but not identical) to using a Tab at the beginning of the first line
of each paragraph. A tab sets the text starting at the next tab stop; a first line indent sets the line to a given dimension (e.g., 0.3" or whatever amount you choose).
prefer this feature to help reduce the need to press the Tab key at the
beginning of every paragraph -- especially if they haven't done so
already on multiple pages of existing text. It's quick and easy.
Note, however, that paragraph styles (e.g., WordPerfect's 5 built-in Heading styles or any user-customized paragraph styles) further in the document might also become automatically indented because -- as paragraphs -- they will "inherit" this setting. This might not be what you want. There's a workaround on the "Reduce spacing between a Paragraph heading style..." page under the "Other tips and workarounds" section. [Hint: It simply requires editing the Heading style in the document to add a pair
of First Line Indent codes to the style; the first code should be set
to a value greater that zero and the second code, which will take
precedence, should be set to zero.]
☼ The Shadow Cursor feature can be enabled/disabled from the View menu.
[From WordPerfect X7's Help (F1):] "The shadow cursor displays when you point to text or
to white space (background), but
only in the active editing area. The purpose of the shadow cursor is to
show you exactly where the cursor will go when you click the mouse. You
can change settings for the shadow cursor, including how the shadow
cursor reacts in the document window and how it displays. ..."
If you enable Tools, Settings, Display, "Active in ... White space,"
clicking on a white space area in the document inserts one or more Tabs.
Make it easy to enable/disable:
You can right-click in the Application Bar at the bottom of the
WordPerfect window, and choose Settings; then enable the checkbox for
the Shadow Cursor. Then you can click the new icon on the Application
Bar to toggle the Shadow Cursor on and off.
See WordPerfect Help (F1), "shadow cursor, settings" for more information.
☼ The Table of Authorities feature: See Corel's article, "How to create a Table of Authorities in WordPerfect" at here. Corel also sells Perfect Authority at http://www.corel.com (it's also included in the Legal Edition). There is a tutorial on using Perfect Authority here.]
☼ Ever wonder what those items in Format, Line, Other Codes do? See here.
☼ What are those [Ignore...] codes on the page? Why won't your formatting take effect?
when you get an [Ignore...] code it means that WordPerfect cannot do
something at that point because it is either not allowed, superfluous
and not needed, or some other code is interfering with or taking
precedence over your manually entered codes. Open Reveal Codes
(<Alt+F3>) and check all format codes that precede the current
location to see if there are any that might be taking precedence.
You might also have to edit the initial [Open Style: DocumentStyle]
code at the top of the document (double-click it in Reveal Codes) to
check for hidden formatting that might be causing the problem. This
style code contains many of the current document's formatting codes
from the default template or custom template, and it might have been edited or changed from its usual setting.
☼ Numbering table rows, wrapping text around a table, sorting tables, and other WordPerfect table tips: See here.
☼ Outline fonts:
• If you select text and click Format, Font, Outline the text will be printed in outline form (i.e., with borders around the characters and with no fill in the characters' strokes).
• However, unless you use a font that was designed to display on acreen
in outline form, such as the Corel-supplied Swiss721 BlkOul BT, it will
show on screen only as a normal font. You will need to print the page
to see the outline font.
• Sometimes, Publishing to PDF will not reproduce the outline font except
for those fonts that can display the outline form on screen. Workaround: Use something like PDF995 to produce a PDF with the outline font. [Thanks to Charles Rossiter for these tips.]
☼ Need help with page numbering? See here for both basic information and over a dozen linked tips pages related to using page numbering in WordPerfect.
☼ Need to convert numbers or currency to their text equivalent? For example, you can convert $123.45 to One Hundred Twenty-Three and 45/100 Dollars ($123.45) with Mike Koenecke's ConvNum macro. You can convert normal numbers, dollars, pounds, euros, yen, etc.
☼ Setting decimal font sizes in WordPerfect -- 11.5 point, 12.7 point, etc. -- and even font sizes larger than 72 points. There are two ways to do it. [More...]
☼ Check boxes: Here are several methods that create check boxes with an "x" or check mark inside them.
☼ Can you set a "default font" for ALL documents -- existing and new -- or just for new ones? See this thread
at WordPerfect Universe (see also the other suggestions at the end of
the thread -- especially those about NOT using File, Document, Default
☼ Need to create a horizontal bar symbol (an "over bar" or "overline") over a letter, such as an "X-bar"? Use WordPerfect's built-in Overstrike feature.
• Click Format, Typesetting, Overstrike and type the letter in the field (e.g., "x").
• Then press <Ctrl+W>. Look for symbol 1,21 (i.e., an overbar symbol) and choose it.
• Click Insert & Close, then OK.
The symbol should appear in your document. In Reveal Codes you'll see an [Ovrstk] code which can be selected and turned into a QuickWord
for easy access later.
☼ For another method to create a horizontal bar over more than one letter, see "Continuous Overbar on Multiple Characters" in this thread on WordPerfect Universe.]
☼ Using the WordPerfect Overstrike feature you can also insert some
text format codes (bold, superscript, Large, etc.) with the Codes
button on the Overstrike dialog. This might be useful to emphasize or
elevate the symbol above the letter. For example, to put a small right
arrow above a letter:
• Click Format, Typesetting, Overstrike and type the letter in the field (e.g., "x").
• Click the Codes button on the Overstrike dialog and choose (e.g.) Bold. Repeat this step for Large and Superscript.
• Then press <Ctrl+W>. Look for
symbol 6,21 (small right arrow) and choose it. It should appear between the other "On"
format codes and the "Off" format codes.
• Click Insert & Close, then OK.
Note that you can double-click on the [OvrStk] code to edit these items.
☼ WordPerfect's Publish to PDF (Portable Document Format) feature: Here are some tips.
☼ Saving custom styles to your default (or other) template; importing custom styles from other documents (even ones you didn't create); and removing new styles from your template when you don't need them anymore: See here.
☼ Adding graphical emphasis to text: How to create custom paragraph/page border or fill styles.
☼ Automatic paragraph numbering, outlines, and numbered lists: Some things you can do.
☼ Need to create numbered paragraphs or item lists automatically so that
numbers change when you add or delete items? Tired of WordPerfect
turning automatic paragraph numbering
on whenever you type a "number-plus-tab" (e.g., 1.<tab>) to
create a list? This is a QuickCorrect feature, called "QuickBullets." Here's how to quickly turn this feature on/off, along with several other tips to remove them, change them, create new outline styles (such as checkbox lists), or convert them to ordinary text.
☼ Here's how to create or modify outlines
[e.g., create fixed-width paragraph numbers and other custom-formatted
paragraph numbers and styles (001, 002, etc., or , , etc.)].
☼ And for methods to "tighten" the horizontal spaces in outline levels see this page on creating custom tab settings for just the outline.
☼ Need a new bullet outline 'style'? Create custom bullets for your outlines.
☼ Mark a Paragraph heading style or Character style for automatic inclusion in a Table of Contents (TOC). [Includes information about doing it with outlines and WordPerfect lists.]
☼ Reduce vertical spacing between a paragraph heading and the following body text: see here.
☼ Need "upside-down" text on the same page as normal text?
(For example, for 1/2- or 1/4-folded cards or mailers.) You can rotate
text 90, 180, or 270 degrees if it is placed inside a text box.
• Create the "upside-down" portion by selecting the text and clicking on Insert, Text Box.
• Left-click on any of the box's eight drag handles to resize it.
• When the mouse pointer changes to a four-headed arrow over a drag handle, left-click to drag the box to positon it.
• Click outside the box to de-select
it, then right-click on top of the box again and choose Content, Rotate
180 degrees, OK.
• (Other right-click options let you
change the border to <none>, anchor the box to the page, specify
a position, etc.)
☼ Replace multiple instances of one font type with another font type: See here. See also the Replace macros from Ron Hirsch on that page that can replace, remove, or augment font attributes (bold, italics, etc.), or change font sizes.
☼ Convert lower case words to UPPER case, or vice versa: You can click on Edit, Convert Case... on the main WordPerfect menu, but there are easier ways to do this:
can convert case with the click of a toolbar button. There's a "Case
Toggle" button available you can add to a toolbar or property bar,
which will convert the current lower case word (or selected words) to
upper case, or vice versa. Here's how to add it:
on the main toolbar, then click Edit from the context menu.
'Feature categories,' choose the Edit category, and then choose the
Case Toggle feature from the Feature list.
• Click 'Add Button,' drag the new button if desired to a new location, then click OK.
Since you may also want to do the same thing with selected text, you can have the button available on the Selected Text property bar as well
as the main toolbar. Select some text, then right-click the (now
visible) Selected Text property bar (not the main toolbar), and follow
the same steps as above.
Note that there's an Initial Capitals button available, too, which you might want to add in the same manner to both bars.
☼ If you use the default
Windows keyboard, pressing <Ctrl+K> will toggle the current word
or selected text. If you use the DOS keyboard, you can assign the Case Toggle feature to <Ctrl+K> (or any other available keys).
☼ Use a macro such as the one here.
☼ See also Initial Capitalization in Titles and Headines on the ConvertV.wcm macro page here.
☼ Footnotes and Endnotes: Setting or changing margins, numbers, font sizes and other formatting. Includes a method to hide all note numbers.
☼ Place endnotes at the end of each chapter, subdocument, or other section (or any place you want them), instead of at the very end of the document.
☼ Create even page and odd page identification
using the two types of headers and footers (A and B). You can even
create a third type of header or footer (Header C or Footer C) with
this little trick. Here's how.
☼ Indent a paragraph with dot leaders.
☼ Need to reset page margins on page 2 (if there is a page 2) back to the one-inch default or some other setting? Here's how to do it in either the current document or in a template.
☼ Publishing a document in PDF format and need to set smaller page margins than your physical printer supports? See the tip on the Publishing to PDF page here.
☼ Need to make specific words bold (or italicize them, etc.) throughout the current document?
• Click Edit,
Find and Replace.
• Type (or copy) the text you want to make bold in the Find box.
• Then click
inside the Replace With box and type (or copy) the text to make bold in the Replace
• While inside the Replace With box, click Replace, Font [on
the Find and Replace menu] and then click Bold and OK.
Replace (or Replace All). That'll change the original text to bold or
replace the original text with some other text that is bold.
"Robin" at WordPerfect Universe here for this tip.]
☼ A macro can add attributes (bold, italics, etc.) to several different words or phrases throughout a document. See the footnote on this page.
☼ Text formatted with bold, italics, highlighting, etc., can have these format attributes changed,
replaced or augmented with other format attributes using Ron Hirsch's Replace Codes macro on the Other Authors page. You can even choose to delete the text to which the attributes were applied.
☼ To highlight words based on words stored in a master list of words/phrases, or typed into a pop-up menu, see the HiLiteDoc macro.
☼ Are your quotation marks "straight" and not "curly" (typographical)?
QuickCorrect, SmartQuotes settings have been turned off (i.e., the "Use
double quotation marks as you type" box is unticked), this may be the
problem. Editing macros or performing some merge operations can turn
SmartQuotes off, and the new setting can remain in effect for future
You can turn SmartQuotes back on manually with Tools, QuickCorrect... -- or with a macro such as the one in QC.ZIP
(which download also contains a macro to convert existing regular double
or single quote marks to typographical quote marks, or vice versa).
☼ Using hyphens, hard hyphens, soft hyphens, and hyphenated soft returns. See here.
☼ Convert the mailing address on envelopes or labels to UPPER case: See here.
☼ Customize the return address on envelopes with graphics and font attributes. See here.
☼ Prevent long web URLs from moving to the next line as a block (or text such as e-mail addresses, text separated by dashes, etc.). See here.
☼ Convert text into a table and vice versa. See here.
☼ Create a Question-and-Answer style. See here.
☼ Problems with formatting text after copying it from a web page or other internet source? If it's a name and address, does WP's envelope feature miss it? Does it have many strange codes in it? Use this simple Paste Special trick to help solve the problem by pasting the material as unformatted text.
☼ Mixing landscape and portrait pages:
How to maintain headers, footers, and page numbering at the top and
bottom of all pages when you mix landscape orientation with portrait.
☼ Rotating text to intermediate angles (e.g., 33 degrees).
☼ Align endnotes on the period (a.k.a. "full stop") following the endnote number.
☼ Do you want to remove blue underlines in e-mail addresses and web site URLs from your printouts? Get rid of the hypertext links. Here are some ways to do it in WordPerfect.
☼ Mixing text justification on the same line without using tabs or spaces, like this second page header:
Dec, 15, 2016
☼ Create "Continued on Page x" footers where "x" is the number of the following page. See here.
☼ Need to create custom inserts for CD jewel boxes? WordPerfect 9 has a project template for this, but if your version does not, here's the procedure.
☼ Using two footers simultaneously (one for page number, the other for separator line and filename, etc.) so that items do not overlap. See here.
☼ Creating vertically formatted business cards or labels in WordPerfect. See here.
☼ Consecutively numbered labels, tickets, cards, etc. See here.
☼ Mirror / reverse font printing: See this WordPerfect Universe thread.
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Menus, toolbars, property bars, and keyboards
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☼ Are you used to using
Microsoft Word? Do some menu items, toolbar buttons, or shortcut keys
appear to be missing from your program? See here.
☼ Some menu tips:
☼ Customize your top menu - how to add new menu choices, rearrange existing ones, or delete them from the menu.
☼ Use a "menu macro" to play other macros. See see the EZMenu macro in the Toolbox Library. Also see Mike Koenecke's MacroMenu.Zip at http://www.macros.koenecke.us/. It uses a push-button display to make it easy to play any of your macros.
☼ Microsoft Word users: Choosing the new Workspace Manager
in WordPerfect 12 and later versions to enable Microsoft Word Mode
(primarily designed to help new users adjust to WordPerfect) will
change the default WordPerfect menu and various other items such as
some keyboard shortcuts.
- This can be confusing when you read tips or
procedures here (and elsewhere). You can right-click the top menu bar
and choose a <WordPerfect Menu> from the context menu to access
some of the features that might not be visible or that might seem to be
inoperative, then change the menu back to your preference.
- For more on
this issue, see "Are you used to using Microsoft Word?" on this page.
☼ Document tabs:
You might not be aware that WordPerfect already has clickable "document
tabs" of a sort, at the very bottom of the window in the Application Bar
(a/k/a status bar). These show all open documents and let you quickly
navigate between them with a mouse click or keyboard shortcut. [You can also use your keyboard to shift back and forth between
open documents: see this PDF file that contains a table of keyboard shortcuts.]
- In case you don't see any
of these tabs: With a WordPerfect menu active (right-click on the menu
bar and choose <WordPerfect Menu>) then (in WordPerfect 9 and
later) click on View, Application Bar to display it. (If you use a
Microsoft Word menu, you can then re-enable it the same way.)
- In case you don't see some
of these tabs: In WPX6+ if you have enabled Tools, Settings, Files,
"Outside WordPerfect, open documents in new application window," then
open an existing file in Windows Explorer (or other file manager), you
will not see the other tabs because they are in separate instances (separate windows) of WordPerfect.
☼ Some toolbar and property bar tips:
☼ Can't see them? If
one or more toolbars or context-sensitive property bars are not
visible, ensure that View, Toolbars, <toobar name>, is enabled
Normally, you will want these enabled at the very
least: Property bar, Application bar (sometimes called the "status
bar," located at the very bottom of the WordPerfect window), and the
main (or customized) WordPerfect toolbar.
☼ Can't see them (part 2)? Users sometimes accidentally
right-click on the Property bar and choose to "Hide Property Bar." This
setting will be retained until you re-enable all Property bars with
View, Toolbar, Property bar. If your Property bars are missing this
might be the cause. For more see here.
☼ How to create a new toolbar button to play a macro or use a built-in WordPerfect feature.
☼ How to add buttons to the context-sensitive property bars.
☼ How to create a new, custom toolbar
(along with several tips, such as how to copy existing toolbars, move
or copy existing buttons, have the new toolbar appear only when certain
documents are loaded, etc.).
☼ You can drag shortcut icons from your Windows desktop onto your WordPerfect toolbar to create shortcuts to the desktop programs.
☼ For an easy way to set up a custom vertical toolbar with text buttons see the "Create a vertical toolbar..." PDF file here.
☼ How to change (edit) the default toolbar "audiocassette" icon images on your custom buttons on the toolbar.
☼ Too many custom styles? You can
rename your personal styles by editing them with Format, Styles, Edit,
and include something like a "!" or "_" or space " " as the first
character in the Style's name. This will sort them at the top of the
Styles list and on the drop list on the Text property bar.
☼ You can set the vertical order
of your toolbars by choosing the order in which you activate them with
Tools, Settings, Customize, Toolbars (tab). You may have to deselect
existing toolbars, then reselect them in the proper order (the first
you enable with a checkmark will be topmost, the last will be
bottommost) so that their positions relative to one another will
"stick" when you close WordPerfect. (Note: Not tested in all versions
☼ Some keyboard tips:
a macro, feature, program, or string of keystrokes to a key or key
combination (i.e., a "shortcut key" or "hot key" such as <Ctrl+1>
The tip on that page includes a simple method of inserting accented letters (e.g., é, ô).
Note that there are several ways to enter accented letters (diacritical marks) in WordPerfect: For example, you can use QuickCorrect
abbreviations. Or you can insert them using the WordPerfect symbol
feature (Insert, Symbol) by first pressing Ctrl+w, then typing the base
letter (e.g., the letter e), then typing the accent mark (e.g., ').
(Other "accent" marks you can use on the keyboard: `, ", ^, /, ~, etc.)
☼ After typing in ALL CAPS
with the <Caps Lock> key enabled -- or if you hit <Caps
Lock> by mistake -- you might find that the next sentences lOOK
sOMETHING lIKE tHIS. In WordPerfect, you can click Tools, QuickCorrect,
Format-As-You-Go, and enable the Caps Fix checkbox. To set Windows XP
computers to work this way in all programs, see here. ☼ Redline and strikeout: Do you use redline, strikeout, or other "font attributes" frequently?
☼ Tired of hitting the <Insert> key by mistake and toggling Typeover mode "on"? Here's how to reassign the Typeover function on your keyboard to another keystroke combination -- and keep the <Insert> key in Insert mode in WordPerfect.
☼ Force WordPerfect to save the current file as you type,
without having to press a special key or click a button or menu item.
The method can be used along with WordPerfect's automatic file backup
These are normally accessed on the Text property bar or from the Format, Font menu.
However, you can assign shortcuts to your keyboard (e.g., Alt+R and Alt+S) for these features. See the "Assign..."
page. (In the Keyboard Shortcut module discussed on that linked page,
Redline is a feature named "Attribute Redline"and Strikeout is named
"Attribute Strikout" under the Format category.) Mouse users can
assign them to a toolbar button; see the related page here.
You can also use WordPerfect's Edit, Find and Replace to add Redline (or other font attribute) to a word or phrase wherever it appears in the document. See the footnote here on the How to efficiently use "Find:" in the Edit, Find and Replace (F&R) dialog.
Note that you can remove (delete) or augment/change these attribute codes easily with a macro such as Replace Codes - Plus here (but see the caution there about removing the strikeout text, too).
☼ "Two-key" macros
can help organize macros under a common keystroke combination. Press
one to play the macro, then another to perform some action. Useful for
inserting accented letters, simulating WordStar double keystroke
commands, etc. (See also the tip about inserting accented letters
without a macro.)
☼ Make a key do "double duty" by assigning a macro to it, and make the macro play only if the key is struck twice.
☼ Looking for a list of shortcut keys?
- For a
reference list of common navigation, formatting, and text selection keys that are
used by default in the WordPerfect for Windows WPWin and DOS keyboards, you
can read (left-click) or download (right-click, then Save Target As) WP_shortcut_keys.pdf, an Adobe PDF file.
- For WordPerfect 10 and later versions you can print a list of current shortcut key assignments; see Step 2 here.
- For WordPerfect 9, Corel's KnowledgeBase provides a list here. Also see the Function Key template, WP9FKEYS, here in the Library.
☼ Move back to a previous
cursor location with the blue arrow icon buttons on the main toolbar.
If you don't have them, right-click on the toolbar, choose "Edit," then
under the Feature Categories list in the Toolbar Editor, choose Edit,
then Back (or Forward). Finally, click the Add Button button. (The
newly added button can be dragged to a new position while the Toolbar
Editor is still open.)
☼ Function keys and keyboard shortcuts / hotkeys (e.g.,
<Ctrl+F2> or <Alt+F10>) don't seem to work in WordPerfect?
Perhaps the F-Key priority is reversed on some computers. See here for more.
☼ Miscellaneous (related) tips:
☼ Three easy ways to play macros, load programs, type keystrokes into the document, or use built-in WordPerfect features.
☼ Navigating quickly to your favorite folders, files, and templates from inside WordPerfect. Includes several ways to navigate inside a long or complex document (shortcuts, Document Map, QuickMark, etc.).
☼ WordPerfect X3: Want to remove the Yahoo!
Search bar from WordPerfect X3? Use the "Change" command from the
WordPerfect Office X3 Add/Remove Programs entry in your Control Panel.
Select the option to modify your install, and then within the
WordPerfect feature tree, de-select the Yahoo! Search entry. (Or,
during initial installation of WordPerfect X3, you can deselect the
option to install it.) If the button is still on the toolbar after
doing this, drag it off the bar while holding down the <Alt> key,
then restart WordPerfect.
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Miscellaneous tips and tricks
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☼ Troubleshooting document problems in WordPerfect. See "Repairing WordPerfect documents and templates" here.
☼ WordPerfect technical limitations - a WordPerfect Universe
thread started in 2001 containing links to various sources (some to old
Corel articles, some to user posts) that discuss (e.g.) the limits of
page numbering (65,535 pages!), tabs, table rows, QuickCorrect entries,
Find and Replace entries (also here), cross references, et al.
The thread can be searched (<Ctrl+F>), and probably is most
useful to those who write long and/or complexly formatted documents and
then come up against some "mysterious" internal limit.
☼ Multiple instances of WordPerfect. [Note: This is not the same as multiple versions of the program: see below for more on installing multiple versions on the same computer.]
☼ Starting with WordPerfect X6
you can open more than one instance of WordPerfect, each with up to 9
files open at the same time. This is also handy for those with dual
monitors. (See also
Starting with WordPefect X7,
you can open more than 9 files in a single instance.
With either version you
will still not see more than 9 documents listed on the File menu, with the most recent at the top of the list. However, if more than 9 files are open in WordPerfect X7, you can see (and select from) a pop up dialog list of all file names using Window, More Windows.
[For more on what's new and different with these versions, see here.]
can also cascade open
files (Window, Cascade) or tile them (Window, Tile...) to display multiple open files with title bars
stacked up or visible as small tiles. Then clicking on one to bring it forward, then using
Windows, Separate, lets you send that file to a new (separate) instance
of WordPerfect X6 (and later) -- which might be a handy way to isolate just the ones
you want to work on.
☼ For more on what is new and different, see the WordPerfect Universe post here (for WPX6), and also a page on the Toolbox site here for current and past versions.
☼ Searching inside other WordPerfect documents on your disk.
There are two basic methods.
Method A: Use Windows.
If you have the WordPerfect Office IFilter
installed (see your Windows Control Panel under Programs installed) you can search the contents of all your WordPerfect and
Quattro Pro documents at once using Windows Search, Windows Explorer,
File Explorer, and many other file search utilities.
The WordPerfect IFilter is typically installed with WordPerfect Office X5 and later,
or it can be downloaded for free for current (and earlier) WordPerfect Office versions from Corel's site's Support tab, Patches & Updates page here. (Minimum system requirements, an overview, and installation/uninstallation notes are here.)
¤ Installing some recent versions of WordPerfect in "out of numerical order" can cause
a small issue with IFilter; see here (under "Out-of-numerical-order") for an easy fix.]
¤ For a general description of IFilter and its uses with Windows Desktop Search, etc., see WordPerfect's IFilter.
Method B: Use WordPerfect.
You can search the contents of documents through WordPerfect's "Open" dialog with Corel's QuickFinder utility.
QuickFinder is part of recent versions of WordPerfect Office -- however, not all editions
of a given version of WordPerfect have it.
If you installed it along
with the other parts of WordPerfect Office it should be listed in the
Windows Start menu under the WordPerfect Office Utilities folder.
However, to use it to search the contents of WordPerfect files, the
Tools, Settings, Files, Document [tab], "Use enhanced
file dialogs" check box must be enabled (ticked). Then:
In WordPerfect, go to File, Open, and in the "Look in" field browse
to the folder you want to search (e.g., choosing the root of the C:
drive will search the entire drive -- a lengthy process for many users
-- so you might want to use just the Documents folder or similar
collection of files).
2. Select the file type you want to search in the "File type:" dropdown list at the bottom of that window.
3. Enter the search word/phrase in the "File name:" field (just delete or overwrite the "*.*" default characters).
Click the Advanced button at the bottom of that window to open the Advanced Find dialog.
The "Look in" field shows where the program will search. The "Search
subfolders" box might be enabled, but if you want to use just the
current folder you should clear the box.
Double-click on Filename contains word(s) "*.*" to select it; a new search bar appears in its place with 2 drop lists to further filter your search for the word(s).
Double-click on "Insert a New Property". You will see some buttons
appear: [And] [Content] [Contains word(s)]. In the last field enter the
word(s) to search or exclude.
Note that you can also use logical operators in the last field (when
searching Content only, not Filenames); e.g., ("foo" OR "bar") NOT
("foo" AND "bar"). But: If you want to search for the word not, you should enclose it in double quotes like this: "not".
There also are some check box options on that dialog you might want to enable or disable.
5. Click Find Now.
This method can take a little time
if there are lots of files and/or subfolders to search through, and/or
you have set several search filters. (You can always abort the search
with the Stop Find button on the Open File window when it appears.)
A quicker search can be done if you enable QuickFinder's own index function in the QuickFinder Manager, as described next.
Tips and notes
A few things to know about might help you with the QuickFinder feature -- assuming it was installed with WordPerfect Office. If it was installed you should see two separate utilities, QuickFinder Manager and QuickFinder Searcher, under Windows Start, All Programs, WordPerfect Office [version], Utilities.
1. QuickFinder is part of the WordPerfect File Management system -- which requires the Tools, Settings, Files, Document [tab], "Use enhanced file dialogs" check box be enabled (ticked).
2. General help for this feature (in recent WordPerfect versions) can be
• in the program's Help (F1) by searching for "Using WordPerfect Office file management";
• on the WordPerfect main menu under Help, Reference Center,
Utilities, File Management Tools; and
• (in the Reference Center) under Key
3. (If #1 is enabled:) Specific help topics for QuickFinder (i.e., the standard and custom Fast Search features) can be accessed by clicking the Help buttonAdvanced Find dialog menu. (That dialog appears when you click the Advanced... button on the File, Open window.)
4. The Index Manager button on the Advanced Find dialog
opens the QuickFinder Manager, where you can create a Standard Fast
Search (you can use Create to specify a folder to search), or create a
custom Fast Search (to specify the folder and individual subfolders to
search). This is a shortcut to the QuickFinder Manager utility
where you can set up your won standard or custom searches, and configure
the program to automatically update its own indexes (or require manual
5. The QuickFinder Searcher utility's file name can be
right-clicked in Windows Start, All Programs (etc.) to pin the
utility on Windows Start or on your desktop's taskbar. This gives you
quick access to a favorite folder to search.
☼ Printing a WordPerfect document from Windows Explorer. [From the Corel site here:]
Preview mode lets you have a look at WordPerfect® files in Windows®
Explorer and Microsoft® Outlook® before you open them. While other word
processors only let you select and copy text from the Preview pane, WordPerfect X6 [and later]
also lets you customize the preview zoom level, perform a text search,
and browse a file by scrolling through document elements, such as
headings, comments and graphics. You can even print a WordPerfect
document directly from the Preview mode in Windows Explorer or Outlook.
1. Open Windows Explorer and click Organize > Layout > Preview pane.
2. Navigate to your document and select it.
3. In the Preview pane, right-click and choose Print."
☼ Cursor jumps.
When saving a document, does the cursor move to the bottom of the
screen (in WordPerfect 11 or later version)? This is a minor bug. Try
disabling (un-ticking) the "Auto generate"
checkbox in Tools, Reference (at the bottom of any of that dialog's
tab, a line below the Define button; see screen shot here). [If you cannot see this checkbox,
refer to the information here.]
Here's more information about that option:
"... Some users also like to enable
the"Auto generate"option at the bottom of the Reference Tools dialog to
automatically re-generate the Index (and other reference items such as
a Table of Contents) when WordPerfect senses that the document has
changed and it is about to be saved or printed.
However, be aware that using the
auto-generate option will force WordPerfect to pop up a reminder
message each time you attempt to save or print a changed document and
you have not generated the Index (or other reference) since the last
save or print. So if the message becomes annoying, simply de-select
that option to disable it.
[Also, in some versions of
WordPerfect this option can erroneously cause selected text to fail to
print, or even cause the cursor to jump while savinga document. The
remedy for this bug is the same: disable the option.] ..." [From" How to Create an Index in WordPerfect (PDF file, 2009) by Barry MacDonnell; see related information about indexing a document here.]
Important: If you prefer to leave this setting disabled ("off") you will need to remember to manually re-generate
your document if you have used any of the Reference Tools while editing
it (i.e., List, Index, Cross-Reference, Table of Contents, or Table of
Authorities). You can do this with Tools, Reference, Generate or by
using the Generate button on any of the five Reference Tools tabs.
☼ Can't print selected text? Same as in the above tip: Try disabling (un-ticking) the "Auto generate" checkbox in Tools, Reference (on any of that dialog's tabs).
☼ How to use the Sort feature: See here. [For sorting tables, see here.]
☼ Symbols dialog missing? Does the Symbols dialog fail to appear when you press Ctrl+W? Perhaps it was only moved off-screen. Try this:
• Close all open programs so you can see the entire desktop.
• Open WordPerfect, then press
<Ctrl+w> to open the Symbols dialog. If it fails to appear, the
dialog probably is hidden off screen.
• Now, press <Alt+Spacebar>,
release these keys, then press <m>. This represents "Move the
focussed windows" and it should "select" the hidden dialog, even though
it remains hidden. (In some Windows systems, try each of the 3 keys
separately, in sequence.)
• Now, take your hand off the mouse
(you need to use keys) and press the <UpArrow> key several times.
Or the <LeftArrow> key several times. One or the other or both
should move the dialog back onscreen where you can see its outline.
• Click <Enter> or click your mouse on the desktop; this should make it completely visible.
• You can now drag it around and/or
resize it. If successful, Windows should remember to keep it on screen
and not hide it.
☼ WordPerfect X5: How to set WordPerfect X5's File, Open file name field to default to "*.*" and the file type to "All files (*.*)" as in previous WordPerfect versions:
[Update: This issue was fixed in WordPerfect Office X5, Service Pack 1.]
Use the following macro, which can be added to a menu, toolbar, or keystroke shortcut (such as <Alt+o>). Then use it in place of File, Open.
// Macro begins
// Macro ends
To copy this code into your WordPerfect as a functioning macro, see here.
☼ How to force WordPerfect to properly count words in legal documents where citations with parentheses are used (e.g., 924(a)(1) or similar mixed character strings):
Why might you need to do this?
WordPerfect normally treats parentheses characters as spaces, which gives an erroneous count unless such workarounds are used. [See, e.g., this thread at WordPerfect Universe and my separate post here.]
Here are some examples of workarounds using WordPerfect parenthetical symbols -- indistinguishable on screen (and when printed) from parenthetical characters (N.B.: discussed on WordPerfect Universe here):
Example 1. If the citations have ALREADY been typed, a macro (or a manual Find & Replace operation) can find all left (beginning) parentheses characters and replace each of them with symbol 12,40; then it could find all right (ending) parentheses characters and replace
each of them with symbol 12,41. [The reverse could be used to restore
things (or Edit, Undo should also work).] The program will then not
"see" them as spaces. [For such a macro see Roy Lewis's example here (in his post he calls parentheses "brackets").]
Example 2. If the citations have NOT yet been typed, you can use Insert, Symbol (Ctrl+W) to insert the parenthetical symbols.
Better yet: Create a pair of "double duty macros" (as described on the above linked WordPerfect post here)
and assign them to the "(" and ")" keys, respectively. This is much
quicker and more convenient than using the Insert, Symbol method.
How it works: Once
you set it up, a single press of one of those keys would produce the
normal left (or right) parenthesis. A second press of the same key,
immediately following the first, would replace the character with the
12,40 (or 12,41) symbol. (A very slight delay might be expected on
slower systems the first time either key is used (i.e., as the macro is
played), but this should go away for subsequent uses during the same
For legal work this might be the most convenient solution of the examples. After you set it up all you need to remember is to double-tap
the appropriate parenthesis key to insert the required symbol instead
of the character. (You can verify the result in Reveal Codes.)
Here is the macro code you can use to create these two double-duty macros.
In your own macros be sure to replace the parenthesis character in each macro's first Type() command with the actual Symbol for a left (or right) parenthesis.
That is, delete the Type() command's text placeholder in each macro (shown in dark blue below) and then use Ctrl+W to insert the proper parenthesis Symbol between the double quote marks. (Note that the second Type() command in each macro is a regular parenthesis character, not a symbol.)
After saving the macros to your default (or supplemental) macro folder
(see your program's Tools, Settings, Files, Merge/Macro for the
locations), assign the two double-duty macros to the normal left and right parenthesis keys, respectively, following the general methods in the Tips here.
|// Left parenthesis to a symbol.wcm
Type("(") // <=use Symbol 12,40
Type("(") // <=parenthesis character
|// Right parenthesis to a symbol.wcm
Type(")") // <=use Symbol 12,41)
Type(")") // <=parenthesis character
examples the program should see the entire citation string as a single
word (assuming no embedded spaces) -- which parentheses will be
indistinguishable on screen (and when printed) from the same string
that might be typed using normal parenthetical characters.
☼ How to select a rectangular block of text
so that you can delete, copy, or cut it: Select the text, starting at
the top left of the required rectangular area and ending at the point
where the bottom right-hand corner of a rectangle should be located.
Then click Edit, Select, Rectangle.
☼ Hyperlinks (a.k.a hypertext or hyper text) can let you jump between sections of a document with a mouse click.
To learn how to use them: See WordPerfect's online help (F1 key) and search under the Index tab for "hyperlinks").
☼ Hyperlinks can fail to work under certain circumstances in WordPerfect documents (but not in PDF files created from those documents).
☼ Do you want to remove blue underlines in e-mail addresses and web site URLs from your printouts? Get rid of the hypertext links. Here are some ways to do it in WordPerfect.
☼ You can customize the Application Bar
(the very bottom edge of the WordPerfect program window) by
right-clicking on it and choosing Settings. In the dialog that appears,
select the items you want displayed (e.g., Date) in the checkbox list.
While the dialog is still open, you can double-click any icons on the
Application Bar itself to change them from an icon to a text label
(which can be resized by dragging the edge of the label), and vice
versa. You can also move an item by dragging it.
☼ You can remove (or just temporarily clear) the list of last opened files on the File menu.
[Note that you can't change the number of files displayed on the File menu, but starting in WordPerfect X7 you can see (and navigate to) more that 9 open file names in the Window menu under "More Windows" that appears when more than 9 are open.]
Here's how (WordPerfect 8 and later versions):
Click on Tools, Settings, Environment, Interface tab; then disable
(i.e., untick) the "Last opened document on the File menu" checkbox;
then click OK, Close.
• To enable this feature again, enable (tick) the checkbox.
If all you need to do is occasionally clear the displayed list of last
opened files, but you want to keep the displayed list feature active,
here's a small macro that can untick/retick that checkbox whenever
needed -- thereby clearing just the current last file opened list:
// Macro begins
PrefMenu (DisplayLastOpened: No!)
PrefMenu (DisplayLastOpened: Yes!)
// Macro ends
The above macro can copied into WordPerfect and assigned to a menu, toolbar, or keystroke. See the EasyPlay page (see also the left sidebar on that page).
The above technique and macro also clears the file name ("history") lists in the File>Save and File>Save As dialogs.
☼ Redaction Tool (WordPerfect X4 and later): If you use the Redaction Tool here are some tips (click here for the PDF version) when using normal highlighting (Tools, Highlight) in the same document that is marked up for redaction (Tools, Redaction).
☼ Document mysteriously appears modified: When you open an existing document, and you know you have not made any changes to it,
does it change its status from unmodified to modified (i.e., it has
been reformatted in some small way) -- and then ask you whether you
want to save it when you try to close it? There are several reasons why
a document might become reformatted by the program when opening or
printing the document on screen. See "Why
some documents seem to "spontaneously" change or reformat themselves
when they are opened, printed, faxed, or shared between users" here.
☼ Does WordPerfect think your document is an Avery label sheet instead of a "normal" document? This is a known problem on some systems if you have previously used an Avery label "page definition." See this post on WordPerfect Universe.
☼ Are underscores (_) or underlines disappearing on your screen in WordPerfect -- yet they print? Do the descenders (i.e., the lower part) on some letters (g, y, q, etc.) appear "cut off" on screen?
What probably is happening is that, in effect, the underlines and/or
descending characters are being placed between the pixels of the
display screen. [More...]
☼ Need to compare two PDF documents?
Most editions of WordPerfect X3 and later (notable exception: Home and
Student editions) can now import PDF files, and you then can use
WordPerfect's File, Document, Compare feature on the imported (converted) documents.
☼ Color of Comments. If you want to change the color of WordPerfect Comments (i.e., created with Insert, Comment), see this post on WordPerfect Universe (WPU). If you want to automatically create Comments and format the text in them, see Txt2Cmt in the Library (which also contains the material in the referenced WPU post).
☼ Want to find the longest sentence in a document? For WordPerfect 10 and later, you can use a small macro by Kenneth Hobson. See here
and also scroll down through the thread, which should explain why you
need to turn on "Use WordPerfect 9 text selection" before playing the
☼ "Document page size" warnings. When printing in WordPerfect 10 or later version, do you get a warning message, "The document page size is set to a custom form that may not be supported by the printer. ..."? See Corel's support database ("3504 - Printing from WordPerfect® generates a 'document page size' message").
Corel article states, "This warning is usually generated if your
printer does not support the page definition your [sic] trying to use.
However, in some cases, the warning may be generated regardless of what
is being printed." Usually, you can dismiss the message and print
anyway, but the message can be annoying. The article shows how to get
rid of it.
This problem appeared to have been fixed in WordPerfect X3 (i.e.,
WordPerfect 13), but it might still exist in later versions, since the
above Corel article shows it to be relevant to WordPerfect X6 as well
as several earlier versions.
Try creating a custom page size (File, Page Setup) that is the same as
the one provided by WordPerfect and use it instead. Some users report
that this works for them. (The new page size can be set as the default;
If you are using a macro to print a document and you get this message,
you could try adding a small routine to the macro that simulates your
pressing the <Enter> key to dismiss the message. See Greg
Turner's post in this
thread at WordPerfect Universe. Below that post is another, which
contains an adaptation of his code that prints any document and
dismisses the message if it appears.
☼ How WordPerfect finds a mailing address on your letter: See here.
☼ WordPerfect locking up? Strange problems with a document? Getting an "Unknown Format" message? These could indicate a damaged or corrupted document. See here.
☼ Having difficulty selecting blocks of text with a mouse? Does the material "flash" by on screen too fast to stop it?
This is a problem with Windows on a fast computer. Here are some ways
to select text more accurately (thanks to Charles Rossiter at
"First, the mouse-click options: double-click selects the word; triple-click the sentence; and quadruple-click the paragraph.
Second, for a small block of text,
you can click the cursor where you wish the selected text to start, do
F8 to switch on "select", and then type a character at the end of the
target block and that whole text will be selected up to the first
occurrence of that character. For this, you can display the state of
the Select option, by adding Select On/Off to the Application Bar.
Third, click the cursor where you
wish the selected text to start. Hold down the shift key and move the
cursor with the navigation keys (up, down, left, right arrows, page up,
page down, home, end, ctrl+home, ctrl+end, alt+pageup, alt+pagedown).
There is a full list in Help, Help Topics, Index tab, type "Navigation,
Keyboard shortcuts". [Or see this small PDF: CUA-DOS.pdf.]
Fourth, click the cursor where you
wish the selected text to start. Use the scroll bar only to display
where you wish the selection to end. Hold down the shift key and click
the mouse at that end point." [Quote]
☼ Does a document look smaller/larger than normal, or appear very tiny on screen?
Maybe you accidentally set the program's Zoom level with your mouse. To
quickly change the View, Zoom setting, hold down the <Ctrl> key
while you rotate the mouse wheel. (Many other Windows programs work
☼ Need to calculate a new date from today's date, or from some other date? Here a several methods.
☼ Do you get error messages about using Microsoft Outlook as your "mail client"
-- and you don't have Outlook installed or don't want to use it for
your addresses? In WordPerfect 11/12/X3, try disabling (un-checking)
the box, "Use Outlook address book/contact list," in Tools, Settings,
☼ Does your WordPerfect 11/12 Document Compare feature not work properly
(e.g., you get a program crash, or the entire first page of the old
document is marked as a deletion even when no change to the page was
made), with View, Page enabled and the Zoom set to Margin or Page
width? This bug has workarounds: Turn on the ruler with View, Ruler
and/or change the Zoom before doing a Document Compare. (If your
printer has a problem printing inserted, redlined text after doing a
Compare, see here.)
☼ Inserting and using graphic images and photos in a WordPerfect document -
Setting preferred defaults for graphic images ... Cross-referencing to
figure boxes ... Numbering some (but not all) graphics ... How to
install the Clip Art catalog on a hard drive ... Creating "sticky
notes" ... Adding a scanned signature to a document ... [More...][GraphicsTips.html]
☼ Modifying, suppressing, or delaying legal Pleading marks: See here.
☼ Missing a favorite WordPerfect Project (File,
New...)? Does a Project not work in your new version of WordPerfect
when it used to work in your earlier one (such as the WP12 Memo
Project)? You might be able to use older Projects in later versions of
WordPerfect. Here's the trick.
☼ Where is your default template [the template on which all new, blank documents are based]? See here.
☼ Using the merge feature: See Setting Up a Mail Merge (a Corel Tutorial by Laura Acklen) and other tips on this page. For merging multiple-page documents see more merge tips here.
The Macros & Merges Forum at WordPerfect Universe can answer your questions.
problems converting a Microsoft Word document (.DOC) or other program
document to a WordPerfect document (.WPD) or vice versa? [More...]
11/12/X3 users may find that they
cannot enable QuickCorrect's Format-As-You-Go setting, "Change two
spaces to one space between sentences." Although this
option is broken
in WP11/12/X3 (but reported as fixed in WPX3/sp1), a simple one-line
macro can properly set the option. For example, to set Format-As-You-Go
to convert from two spaces between sentences to one space, this
one-line macro command does the job:
I have no
idea why this fixes the problem, only that it works. However, you can
choose "None" or "Change one space to two..." from the Format-As-You-Go
dialog. It is just setting this particular alternative choice that
doesn't work unless you use the above simple macro or enable the same
macro command in the QC
macro found in the Library.
text marked with (Format, Font) Redline and Strikeout codes to (File,
Document, Review) Insertion and Deletion codes so that others can
review and annotate the document? See this
thread at WordPerfect Universe.
getting automated template Projects to work? If a Project
embedded macro or macros, and you turned macros off when asked to do so
by a dialog that popped up after installation or reinstallation of the
program, then the Project will not work. Turning off macros in
WordPerfect is not really necessary (compared to some programs that can
carry "macro viruses"). Moreover, it unnecessarily restricts one of
WordPerfect's most useful features. For more on this, including how to
turn macros back on, see this
thread on WordPerfect Universe.
☼ Which template did a document
come from? If you can't figure out which template a
document is based on (i.e., default or custom), you can get the template's filename two ways: (1)
In the currently open document, use Tools, Template Macro, Edit and you should see the name on the
pop-up dialog, or you can see it if you click the Location button in that dialog. (2) More
advanced users can load the document in Corel's file repair and
information utility, WPLOOK,
and check under the Prefix menu option. For more on WPLOOK see Laura
Acklen's article here.
formatting problems (i.e., the font or pagination differs
using different printers or when you fax a document) - See here.
and copy macro code into WordPerfect from an internet site
newsgroup, etc.) you might also drag along extraneous, unwanted
formatting. Here's how
to do it properly.
to split table cells in a particular row so that the resulting cells
are equal in width? See here.
by selecting the text and then clicking Insert, Text Box (or click the
Text Box icon on your toolbar). Unlike using Format, Paragraph,
Border/Fill, creating a text box allows you to select the box and drag
it to a different location. To create such a box with rounded
corners, see the TextBox
macro in the Library. See also the tips about text boxes here.
you back up
important data or photos to a CD? Make sure they will last
more than a
year or two. See Fred Langa's article, "Time to Check Your CDRs" at http://www.informationweek.com/story/showArticle.jhtml?articleID=15800263.
Tip: Don't buy cheap CD blanks and don't use stick-on labels (use a
felt-tip pen instead). The adhesive on labels for CDs can possibly
destroy the dye layer where the information is stored. Sunlight, heat,
humidity, dirt, and fungi are enemies, too. (Thanks to Chris D on
Corel's WordPerfect 11 news group for pointing to this article.)
keep coming up even after you are finished
reviewing the document (with File, Document, Review)? Here's how to stop it from
Courier New (True Type) font? If it prints or faxes too
light, you can
download a free Dark Courier font for all Windows applications at
Hewlett-Packard's site. (Http://www.hp.com;
search there for "dark courier font"; instructions to install it are
given on the search results page).
introduced in WP10, is still there; however, also see the
free KeyNote program, a tabbed notebook and personal information manager with a tree
structure and strong encryption. (I have not yet reviewd KeyNote.)
make back ups of
your document to help you recover your work.
you have more
than one version of WordPerfect installed and you open a
clicking its name in Windows Explorer, My Computer, or the Windows
Desktop, it will open in the most recent version of WordPerfect that was
installed. You can change this behavior. [More...]
☼ QuickCorrect "weirdness" - why some typed items can unexpectantly change.
When you type (i), (c), or (r), do they change into other characters or symbols?
Do dates typed as "1/27/08" change to a numerical fraction?
some remedies: http://wptoolbox.com/tips/QCorrect.html#weirdness.
can use Find
and Replace to find codes (e.g., [Left Tab] codes) as well
Just open Reveal Codes and select a sample of the code
(<Shift+Arrow> works well to select things in Reveal
Codes), copy it to the Windows clipboard with <Ctrl+C>
and then paste it into the Find (or Replace) field with
<Ctrl+V>. Alternatively, use the menu item Match, Codes
in the Find and Replace dialog. (Careful: "...Left Tab" is not the same
thing as "Left Tab.")
However, please note that this does not work if the codes are located inside other codes (e.g., inside a [Delay] code or a [Style] code). For more tips on using Find and Replace, see here.
expand text under your document headings with the Outline
you have used WordPerfect's default heading styles (e.g., Heading 1,
Heading 2, etc.) in your document, open Reveal Codes with View, Reveal
Codes and put your cursor at the top of the document above all other
codes. Click on Insert, Outline/Bullets..., <text tab>,
Headings, OK. This will display an Outline property bar whenever your
cursor is inside a heading, which you can use to promote/demote
headings, show/hide levels, show/hide body text, etc. (Tested in
templates (English versions) can be downloaded from
site. For WP11 templates, see the top "Warning" section on
the Library page about
the possible need to recompile templates, and links to sites where you
can download all WP11's shipping templates (recompiled for you).
in WordPerfect using subdivided pages.
labels: If you have previously addressed labels and you
want to sort
them, extract their text, or merge them, try sorting them directly (Tools, Sort). Alternative: Use a procedure to convert
labels to a table or to a merge data file. And you can do the
a table to a text file or convert a merge data file to a table. These methods are described on the Merge tips page.
booklets more easily? Want to save on paper and toner/ink?
Software. Both create multi-up printouts or booklets from any
Windows program. They are also good for printing draft work, two pages
to a sheet of paper. Demo/trial versions available.
to print a
list of filenames (not the files, just their names) in a
this post on WPUniverse.
faster way to
move through a document: Quickly
move your cursor sentence-to-sentence or cell-to-cell in
tables, highlighting (i.e., selecting) each sentence or cell as you go
to make it easy to view, copy, or delete any of them.
your WordPerfect documents? If so, you probably should
change your Undo/Redo History
options, or use a macro to remove confidential revisions or deletions
before distribution. You may also want to remove all "metadata" form
your document before sharing it.
☼ How to check who was the last user to save a document. [From a thread on WordPerfect Universe here:]
A user asked: "Files are kept on the server and different users have
access to these files and are always making changes to them. I want to
know how to check who last saved/modified the files." There are a
couple of ways to do it:  You can add the Owner column to Windows
Explorer (a.k.a. File Explorer in recent Windows versions) or in
WordPerfect: Use File, Open and then click View, Details. The Owner
will show the last person who last saved the file.  You can
right-click on the file from the Open file list (from either
WordPerfect or Windows Explorer) and select Properties. As 'Robin'
said: "The General tab shows the creation, modified and accessed date.
The Security tab shows the name of the person who created the document.
If the document is changed and saved, the user name changes to that
person as well as the modified date."
borders around table cells on your screen, even though they print?
Can't see white text on a black or colored background in a table? Perhaps
you have turned table gridlines
"on." Click here
information about table gridlines, table guidelines, and cell borders.
a callout (a label-and-line
that points to something else) in WordPerfect 8.
up, or angled arrows
in WordPerfect 8.
Postal Bar Codes -
Do they help speed delivery of individual
☼ A simple
trick to help debug your macros.
(versions 10.0.0.663 through at least 188.8.131.525 as shown in Help, About...): When
trying to add "flagged" words to the writing tools in these versions,
you might notice that some words (e.g., possessives, and words that
include "/") are not being saved. This is due to a bug introduced in
WP10/sp2 (i.e., 10.0.0.663) and which persists in the early builds of
WP11 (note: it was fixed in WP11/SP3). You will need
to add such words to the main dictionary via the
WordPerfect Spell Utility (located under Start, Programs,
WordPerfect...). The dictionary file you need to modify (for WP11) is
wt11en.mor (WT=Writing Tools; EN represents the English dictionary;
Note 1: By default, these files (for WP11) are found in
the "C:\Program Files\Common Files\Corel\Shared\Writing Tools\11"
2: As Paula Ford notes on
WordPerfect Universe (here):
"...If you add words to the main word list (not the user word list),
the spell checker will then skip possessives of the word....Add the root
of the word, such as [WordPerfect], to the list. [If
the word already exists in the list, you won't be able to add or save
it again.] Check the Spell Utility's Help file for more detailed
instructions. This is probably only helpful for words that you use
repeatedly or perhaps where you are working on a long document over a
long period time. It's hardly worth the effort for the quick letter."
Note 3: Most "flagged" words can be added to the user
word list (wt11us.uwl) file during a spell check by clicking the Add
button. It is only certain words (e.g., possessives such as "Bill's")
that are not added this way because of the bug. And as Jack Waananen
(Corel C_Tech) points out: "You can check the words in the UWL by doing
Tools, Spell Checker, [then answer] No to the 'Close [spell checker]'
message, [Then click] Options, User Word Lists. The words you 'Add'ed
should show in that list along with the QuickCorrect pairs. The added
words show the word on the left and <skip> on the right
-- they are listed alphabetically amid the QC pairs. If your UWL is not
properly receiving the 'Add'ed words, then delete (or rename to some
other name) the WT11US.UWL file. When you relaunch WPWin11, a new
default UWL will be generated from scratch that should work correctly."
Charles Rossiter (Corel C_Tech) notes: "The QuickCorrect file is also
known as the User Word List. Where it is stored depends on your version
of Windows. [For WP11] search for file WT11US.UWL (assuming the use of
language code US). You can copy and rename [an earlier version of the
.UWL file] to overwrite the WPWin11 version."
Sorting a table by dates in WordPerfect 9 can be problematic. WP10 and
later versions have fewer problems in this area, along with a new "Date
in a table row" sort option. For a solution, see Jan Berinstein's post
on WordPerfect Universe here.
(Note that she used WP9/sp3. For WP9/sp4, I found that her step #11
should be modified to read, "Select the column in the original table, delete the selection, then paste...".
list of all related (linked) pages ...
Other "tips" sites
| Browse an
alphabetical list of all related (linked) Tips pages
☼ http://www.wordperfect.com/en/pages/4500028.html - Products
work with Corel WordPerfect Office are listed on this Corel
☼ http://www.wpuniverse.com/vb/ - The great WordPerfect Universe site (free peer-to-peer support on various Forums).
☼ https://support.corel.com/ - Corel's (searchable) Knowledgebase of problems and solutions.
☼ http://learn.corel.com/wordperfect-office-tutorials/ - Over two dozen video tutorials for WordPerfect Office on Corel's Discovery Center.
☼ http://www.wordperfect.com/en/pages/800391.html - Written tutorials for WordPerfect.
☼ http://www.wordperfect.com/en/pages/800411.html - Dozens of WordPerfect Office Tips & Tricks.
Updating, upgrading, or reinstalling WordPerfect
| Browse an
alphabetical list of all related (linked) Tips pages
This section is designed as a comprehensive reference (WordPerfect 10 and later).
Not all material will apply to every user.
• Part 1 - Overview: When updating, upgrading, or reinstalling ... Some things to keep in mind about WordPerfect documents and program
▸ Will updating, upgrading, or reinstalling affect documents or program files?
▸ Can you use old WordPerfect documents in a newer version?
▸ Note that some customized and user-created files will need a little special attention when upgrading WordPerfect
▸ Can an update, upgrade, or reinstallation damage my documents or templates?
• Part 2 - Updating your
current copy of WordPerfect with a Service Pack (i.e., a "patch").
▸ Know your WordPerfect "build number" (a.k.a "release number" or "minor version")
▸ You might need to know this four-part
number to obtain and apply the correct patches for your edition and version of WordPerfect (which is almost always a
Good Thing to Do)
▸ Where to find information about Service Packs and links to download them
▸ Updating WordPerfect from a trial version of WordPerfect to a fully functional version or to a retail (boxed CD) version
• Part 3 - Upgrading to
a newer version of WordPerfect. [See also Part 5 (and the tip on OEM versions below) before upgrading.]
▸ You can install and keep multiple versions of WordPerfect on the same computer
▸ Retail (box) version or Internet download version?
▸ Upgrade Editions
▸ See What's new and different in recent WordPerfect versions to help you decide about upgrading
▸ If cost is an issue, consider getting the WordPerfect Office Home & Student Edition
▸ Legal professionals
▸ About buying "bargain" WordPerfect Office software...
▸ For computers that are running Windows 7 or later
• Part 4 - Uninstalling
and/or reinstalling your current WordPerfect program (and how to completely remove it). [See also Part 5 before uninstalling/reinstalling.]
▸ If you are simply reinstalling the same WordPerfect program on a new computer or a newly formatted drive
▸ If you are uninstalling and then reinstalling the same WordPerfect program on the same computer
▸ Trial (downloadable) versions
▸ Complete program removal
▸ Before reinstalling...
▸ After reinstalling...
▸ Installing WordPerfect on newer versions of Windows, such as Windows 7 or later
▸ On computers that are running Windows Vista, Windows 7/8/10, Windows Server 2008, or Windows Server 2008 R2
• Part 5 - Migrating customizations
... Before you start upgrading (Part 3) or reinstalling (Part 4) look over
this section for important tips and recommendations about what you can migrate and how to do it.
▸ Files you should back up before upgrading or reinstalling WordPerfect
▸ Section I: Transferring (migrating) specific customizations when using the same WordPerfect version on a different computer
▸ Section II: Transferring (migrating) specific customizations when upgrading to a newer WordPerfect version on the same computer or a different computer
▸ Section III: CHECK LIST that can be used whenever needed: Transferring (migrating) specific items to a different WordPerfect version -or- reinstallation of the same WordPerfect version on the same computer or a different computer
▸ Section IV: Some related WordPerfect Universe FAQs (and some information about that site)
• Part 6 - Multiple
versions of WordPerfect on the same computer.
▸ Can you install more than one version of WordPerfect on the same computer?
▸ Will multiple installed versions of WordPerfect interfere with each other?
• Part 7 - Transferring
macros from one system to another, or from an earlier
version of WordPerfect to a newer version. [More...]
you buy or use an "OEM" version (Original Equipment Manufacturer) of
WordPerfect? These are programs that were bundled with some new computers, but can be very problematic when used on a different computer. [More...]
list of all related (linked) pages ...