Tips
& Tricks
|
|
| |
|
Section 1:
Automating
documents and tasks
|
- [Sticky>>]
See the Library's Section
1 for macros that help automate documents
and tasks.
- Some basic information on WordPerfect templates, including how to create your own custom
templates.
- Insert 'boilerplate' and
other repeating items with QuickWords,
QuickCorrect, QuickMacros,
shortcut keys,
floating cells, and (in WP10+) text variables, and the Corel ClipBook.
- Using the merge (a/k/a "mail merge")
feature.
- Custom styles can also be used to insert boilerplate text as
well as formatting.
- Create a vertical toolbar
with text buttons (instead of graphic icons; see screenshot) to quickly access your
favorite folders, templates, and files. See
Vertical Toolbar.pdf (a PDF document; 09/17/07, 150Kb).
- Automatically associate a personalized keyboard or
menu with a template so that the keyboard or menu will appear
automatically when you open a new document. You can even have it appear
only when you use a specific feature, such as a Header, Footnote,
Outline, etc.
- If you want to
easily print a document or an envelope to a different printer from the
one normally used to print your document, then return the printer
setting to the default, see this
thread on WordPerfect Universe. It demonstrates a couple of
macros for the purpose. (The macro code can be copied into WordPerfect;
see here for
instructions. Or see the final download post here by Klaus Pfeiffer for the ready-to-use expanded
version for WP8+.) See also "How
to quickly change printers
(WP8+) back to the default after printing to a different printer or
faxing the document."
- The standard
Find and Replace dialog has to be dragged from its position in the
center of the screen if you want to see the item found or the item to
be replaced. Moreover, it does not provide an easy way to replace (or
format) just certain instances of an item. Finally, having to
repeatedly open the F&R dialog (Edit, Find and Replace, or
<F2>) to find or replace the same item is tedious. Here's a way to enhance
the Find and Replace feature.
- Automate your
current session tasks with a QuickMacro.
- How to stamp a document with
"Draft," "Copy," or other identifiers.
- Convert mailing addresses to upper case
without punctuation.
- Here's how to
quickly fill up Avery®
sheets to make duplicate return address labels, shipping
labels, business cards, etc.
- Using two
printer trays: Print
or merge your
letterhead from one printer tray and the second sheets from another
tray, and keep the same formatting from record to record.
- Filling in forms using WordPerfect.
...Browse an alphabetical
list of all related (linked) pages...
|
Section 2:
Automating templates
|
- [Sticky>>]
Automating WordPerfect
Templates.pdf -
Revised 05/18/12; 606,509 bytes, 43 pages. For WordPerfect 8 and
later versions. Left-click on the link to read it online, or
right-click to download it, then choose "Save Target As..."
or similar browser command. [See the Table
of Contents.]
- Automating WordPerfect Templates is a very comprehensive Adobe PDF document about
creating prompts (with WordPerfect's Prompt
Builder), bookmarks, and template
macros (optional) in a WP8 or later version template to help
you automate templates. It is particularly useful as a "How To" guide
on creating letterheads or other automated documents such as invoices,
fax cover sheets, memos, orders, etc., that are based on a custom template.
Even if you don't need to employ all the features covered in the
article, it can serve as a reference for future use. [This file is also
included with an automated letterhead template in the Library, here.]
- Note
that the word "template" has a specific meaning in WordPerfect.
See the first
section of Automating
WordPerfect Templates, "What is a template?" Many users often
mistakenly believe a template is any file they use
over and over. This can lead to confusion -- especially when seeking
help from advanced users, who know it is a separate
file on disk. Quoting from the article:
In
WordPerfect, a template is a document on your disk with a special
filename extension, ".wpt," where the "t" stands for "template". Think
of it as a stencil or model that you can use to make copies of the
original. ... Like other word processors, every document you create in
WordPerfect is based on a template. Even new, empty documents with
names like Document1 are based on a special template, called the default template. ...
Templates—whether default or custom—define formatting and program
options for a document such as margins, tab settings, styles, menus,
toolbars, and keyboard definitions. ...
- For more
information about templates -- both the default template
and custom templates -- see this page.
- How some of
WordPerfect's predefined templates (i.e., included in File, New from
Project) can automatically fill in your personal information (name,
address, telephone number, etc.):
- The first
time you open a predefined template that requires it, WordPerfect will
ask you for your "Personal Information." This will be stored in your
Address Book (usually accessed with Tools, Address Book) just like any
other address. Generally, this is a one-time procedure.
- You can have
only one such default address entry for your Personal Information, and
if you change it (with File, New From Project, Options, Personal
Information; then after the change use the Options button again and
click Refresh Projects), the change will affect all new documents that
use personal information prompts.
- For this
reason, those who need different names on a document (such as a
letterhead) may be better off creating copies of the template without
any personal information prompts (i.e., type personal information
directly on the template itself without using prompts). Each such custom template
can be used to load
documents using a toolbar button or menu.
- To see more
about this feature and how to automate your own custom templates, see
the previous tip.
- Automatically insert the current date as
(unchanging) text (not as a code) in a letterhead or other template.
- Load a letter (or any other template document) with a
mouseclick.
- "Trigger" a macro from inside a template to play automatically when specific events occur
as you use the template, such as when you print the document. For
example, you could automatically
run the spell checker before printing a document. [If the
macro doesn't play in such an automated template or WordPerfect
Project, see the Notes
section on the "Trigger
a macro..." page.]
...Browse an alphabetical
list of all related (linked) pages...
|
Section 3:
Formatting and structuring text
|
- [Sticky>>]
See the Library's Section
2 for macros that help format and
structure text.
- [Sticky>>]
What is Reveal Codes? See here for
brief overview and see
here for a short article on getting the most from Reveal Codes
(the latter article applies to versions 6.1 and later).
- Most
long-time WordPerfect users, who have also used other products, would
probably tell you it is one of the most important reasons -- if not the
main reason -- they use WordPerfect. Once you learn the power of Reveal
Codes (<Alt+F3>) you'll never want to be without it.
[Also see Understanding
the fundamental difference between (Microsoft) Word and WordPerfect.]
- If the
actual codes seem cryptic, a list of code descriptions can be found
here: Answer ID 756420
at Http://support.corel.com.
However, the next tip might be more useful:
- In
WordPerfect 11 and later versions you can print a formatted document,
then print it again with File, Print, Advanced tab, "Print Reveal
Codes." You can then compare both documents and see which codes are
active and what they do to the text. For even more fun: With Reveal
Codes open, delete a code (use the <Delete> key or simply
drag the code from the Reveal Codes window) to see the effect it had on
the document; then use <Ctrl+Z> to restore the code
before deleting the next code, and so on. [Thanks to Roy "lemoto" Lewis
for the latter tip.]
- Beside
allowing you to see what is going on, another good reason to keep
Reveal Codes open (you can minimize the size of the Reveal Codes window
pane by dragging downward on the bar that separates it from the main
document) is this: Some macros that move the cursor item-by-item
(characters and/or format codes) require that Reveal Codes be left open
during the macro's execution. If a macro doesn't seem to work properly,
try opening Reveal Codes. [N.B.: Macro writers should add code to their
macros to open Reveal Codes if their macros must perform such
operations. A recent thread on WordPerfect Universe contains a snippet
that will do this and restore things to the user's preference after the
macro is finished: See here.]
- [Sticky>>]
Want to replace underlines with italics?
Redline with bold? Or augment an
attribute -- a text format code pair -- throughout the document (e.g.,
change italics to bold italics)?
Or even remove all text to which an attribute (or combination of
attributes) has been applied? See the Replace Codes macro here,
which can do these things from a single pop up menu.
- Need
fancy page borders? Or end-of-paragraph symbols or characters
("enders")?
- You can get
some "fancy" borders with Format, Page, Border/Fill, and click the drop
list, "Border Type". (See also here
for other ways to create graphic borders.)
- Also, there
is a shipping macro to produce "enders": PARABRK.WCM. Just use Tools,
Macro, Play, and type "parabrk" in the dialog. It should pop up a small
dialog to let you choose an ender. (You can also assign the macro to a
keyboard shortcut, toolbar, or menu: See here.) Tip:
After you insert some enders, look in Reveal Codes and you will see how
the macro has entered them. You should then be able to create your own
by recoding a macro (Tools, Macro, Record) to insert symbols (Ctrl+w)
or other characters.
- Need
a different look in your document's headings (not to be confused with
page headers)?
- Copy the
"Stepped" styles (screen shot)
directly from the documents in Headings.zip
(which demonstrate these styles) into your default template, or use the
manual procedure explained in the documents to create your own versions.
- For
automatically numbered Legal-, Standard-, and Roman-style Headings, see
here.
- To set up
headings to the left of the page's body text (such as found in many
non-fiction books and manuals -- and simulated here on this website
page), you can use WP's columns feature:
- Click
Format, Columns. Choose 2 columns, then click the "Parallel" radio
button. Set the first column's width (e.g., 1.5"), and the middle space
between coulmns (e.g., 0.25").
- With the
cursor in the first column, enter your formatted section heading (e.g.,
use Heading 2 style from the Styles drop list on the property bar).
Jump over to the second column with <Ctrl+Enter> and
enter the body text for that section, using hard returns between
paragraphs as usual.
- When you
are finished with that section's body text, jump to the next section's
first column with <Ctrl+Enter>, enter a new heading (or
graphic image), jump to the second column and enter body text, etc.
- To
discontinue ("stop") columns -- for example, to add a full-width
heading such as a chapter title (perhaps using Heading 1 style) between
such sections of columnar body text -- click Format, Columns,
Discontinue.
- See also: Styles (general
information and links to other pages on this site concerning styles).
- Do you want to
import a web page into WordPerfect with formatting and images intact?
In WPX4 (and perhaps earlier versions) you can copy the web page's address
(the URL) in your browser's Address field to the Windows clipboard,
then paste that address into WordPerfect's File, Open, File name field.
click Open and the program should then convert it to an ordinary
WordPerfect document. [Thanks to Roy "lemoto" Lewis for this tip.]
- Do you use full
justification and also use two spaces at the end of
a sentence? In WordPerfect X4 (and perhaps other versions),
the printed pages might show some lines that are not
fully justified -- even though they appear to be fully justified on
your screen. This seems to be due to using two spaces between sentences
(which can be done automatically by WordPerfect as you type with an
option in Tools, QuickCorrect, Format-As-You-Go). A solution is to use
just one space to terminate sentences in such documents, unless there
is an real need for extra spaces at that location.
- Related tip:
The DeSpacer macro
can help remove all existing extra spaces in a document.
- Note:
WP11/12/X3 had a problem with the "Change two spaces to one space
between sentences" setting (in Format-As-You-Go) previously mentioned;
see here for the solution.
- Line Breaks: If
you need multiple paragraphs inside a given paragraph style --
including WordPerfect Headings, outline
and bullet lists, automatically
numbered lists, and paragraph borders (see the Format,
Paragraph menu) -- press <Ctrl+Shift+L>
to begin each new paragraph. This gives the same effect as pressing
<Enter>, but it is interpreted as a line break, not a
paragraph break.
- The Shadow
Cursor feature can be enabled/disabled from the View menu. You can also
right-click in the Application Bar at the bottom of the WordPerfect
window, and choose Settings; enable the checkbox for the Shadow Cursor.
Then you can click the new icon on the Application Bar to toggle the
Shadow Cursor on and off.
- Here's a thread
on WordPerfect Universe about using the Table
of Authorities feature.
- Ever wonder what
those items in Format, Line, Other Codes do? See here.
- Numbering
table rows, wrapping text around a table, sorting tables, and other
WordPerfect table tips.
- Outline fonts:
If you select text and click Format, Font, Outline the text will be printed
in outline form (i.e., with borders around the characters and with no
fill in the characters' strokes). However, unless you use a font that
was designed to display on acreen in outline form, such as the
Corel-supplied Swiss721 BlkOul BT, it will show on screen only as a
normal font. You will need to print the page to see the outline font.
[Note that, more often than not, Publishing to PDF will not reproduce
the outline font, except for those fonts that can display the outline
form on screen. Workaround: Use something like PDF995 to produce a
PDF with the outline font.] [Thanks to Charles Rossiter for these tips.]
- Need help with page numbering? See here.
- Need to create a
Table of Authorities? See Corel's support site, Article ID 753748.
- What are those
[Ignore...] codes on my page? Why won't my formatting take effect?
Answer: Usually, when you get an [Ignore...] code it means that
WordPerfect cannot do something at that point because it is either not
allowed, superfluous and not needed, or some other code is interfering
with or taking precedence over your manually entered codes. Open Reveal
Codes (<Alt+F3>) and check all format codes that precede
the current location to see if there are any that might be taking
precedence.
- [TIP: You
might also have to edit the initial [Open Style:
DocumentStyle] code at the top of the document (double-click it in
Reveal Codes) to check for hidden formatting that might be causing the
problem. This style code contains many of the current document's
formatting codes from the default
template or custom template, and it might have been edited or
changed from its usual setting.]
- Need to convert
numbers or currency to their text equivalent? For example, you can
convert $123.45 to One Hundred Twenty-Three and 45/100 Dollars
($123.45) with Mike Koenecke's ConvNum
macro. You can convert normal numbers, dollars, pounds,
euros, yen, etc.
- It is possible to set decimal font sizes in
WordPerfect: 11.5 point, 12.7 point, etc., and even font sizes larger
than 72 points. There are two ways to do it:
- Method A.
From the Text property bar in your document: For
such fractional font sizes, click inside the font size field, type the
desired decimal size (in tenths of a point), then
press <Enter>. (You must press <Enter> and
not use <Tab> or mouse-click out of this field; if you
do, the setting won't "stick.")
- Note
that if you are working inside a Styles Editor,
this method might not work; see Notes below for a solution.
- Method B.
From the Format, Font, Size submenu in your document:
Click inside the font size field, type the desired decimal size. Here,
you can use <Enter> or just click on the OK button.
- Tip:
- For
larger font sizes (up to 1199 points), click inside the font size
field, type the larger font size, and press <Enter>.
- Notes:
- If you
are working inside a Styles Editor dialog, such as
when modifying the initial style at the top of the document (perhaps to
set the default template's style) or some other style such as a
footnote style, you might find that using the dialog's property bar's
font size field to set a decimal size does not work.
- Solution: With the Styles Editor dialog open, use the Format,
Font submenu at the top of the Styles Editor (not
at the top of the main WordPerfect wiindow) to set fractional
font sizes.
- Using
the property bar in that Styles Editor dialog for whole
number font sizes -- or other formatting available on that
bar -- works as you would expect. It is just fractional font
sizes that should be entered via the dialog's menu, not via
the property bar.
- In
the main document,
however, you can use the text property bar's font
field to set a decimal size. Again, just be sure to confirm the newly
entered size (i.e., the size you type into the font field) by pressing
<Enter> in that font field. If you <Tab> or
mouse-click out of that filed, the new size won't "stick."
- Here
are several methods that create check
boxes with an "x" or check mark inside them.
- Can you set a
"default font" for all documents -- existing and
new -- or just for new ones? See this
thread at WordPerfect Universe (see also the other
suggestions at the end of the thread -- especially those about NOT
using File>Document>Default Font).
- Need to create a
horizontal bar symbol (an "over bar" or "overline") over a letter, such
as an "X-bar"? Click Formatting, Typesetting, Overstrike and type the
letter in the field (e.g., "x"). Then press <Ctrl+W>.
Look for symbol 1,21 and choose it. Click Insert & Close, then
OK. The symbol should appear in your document. In Reveal Codes you'll
see an [Ovrstk] code which can be selected and turned into a QuickWord for easy access
later. (Thanks to Kenneth Hobson for this tip.) For another method, see
"Continuous Overbar on Multiple Characters" in this
thread on WordPerfect Universe.
- Using styles in WordPerfect.
(What's the difference between styles and templates? See here.)
- Need to create page numbering for Chapters or
Sections like that found in many books? That is, do you need to create
a page number at the bottom of the first page of a
chapter or section with remaining page numbers at the top
of subsequent pages? Here's
how.
- WordPerfect's Publish to PDF (Adobe's
Portable Document Format)? Here are some tips.
- Saving custom
styles to your default (or other) template; importing custom styles
from other documents (even ones you didn't create); and removing new
styles from your template when you don't need them anymore: See here.
- Adding emphasis
to text: How to create custom
paragraph/page border or fill styles.
- Automatic
paragraph numbering, outlines, and numbered lists.
- Need to
create numbered paragraphs or item lists automatically so that numbers
change when you add or delete items? Tired of WordPerfect turning automatic
paragraph numbering on whenever you type a "number-plus-tab"
(e.g., 1.<tab>) to create a list? This is a QuickCorrect
feature, called "QuickBullets." Here's how to quickly turn this feature on/off,
along with several
other tips to remove them, change them, create new outline
styles (such as checkbox lists), or convert them to ordinary text.
- Here's how
to create or modify outlines
[e.g., create fixed-width paragraph numbers and other custom-formatted
paragraph numbers and styles (001, 002, etc., or [1], [2], etc.)].
Also, see the PDF document (from the University of Iowa Colleg of Law
Library), "Creating
an Outline Using WordPerfect."
- Need a new bullet
outline 'style'? Create custom
bullets for your outlines.
- Mark a
Paragraph heading style or Character style for automatic inclusion in a Table of
Contents.
- Reduce spacing between a paragraph heading and the following body text.
- Need "upside-down" text on the same page as normal
text? (For example, for 1/2- or 1/4-folded cards or mailers.) You can
rotate text 90, 180, or 270 degrees if it is placed inside a text box.
- Create the
"upside-down" portion by selecting the text and
clicking on Insert, Text Box.
- Left-click
on any of the box's eight drag handles to resize it.
- When the
mouse pointer changes to a four-headed arrow over a drag handle,
left-click to drag the box to positon it.
- Click
outside the box to de-select it, then right-click on top of the box
again and choose Content, Rotate 180 degrees, OK.
- (Other
right-click options let you change the border to <none>,
anchor the box to the page, specify a position, etc.)
- Here's how to replace multiple
instances of one font type with another font type. (See also
the Replace macros from Ron Hirsch on that page that can
replace, remove, or augment font attributes (bold, italics, etc.), or
change font sizes.
- Here's how to
create text labels outside a document's page
margins, along the edge of
the page(s).
- Convert lower
case words to UPPER case, or vice versa: You can click on Edit, Convert
Case... on the main WordPerfect menu, but there are easier ways to do
this:
- You can
convert case with the click of a toolbar button. There's a "Case
Toggle" button available you can add to a toolbar or property bar,
which will convert the current lower case word (or selected words) to
upper case, or vice versa. Here's how to add it:
- Right-click
on the main toolbar, then click Edit from the context menu. Under
'Feature categories,' choose the Edit category, and then choose the
Case Toggle feature from the Feature list. Click 'Add Button,' drag the
new button if desired to a new location, then click OK.
- You may
want to also do the same thing with some text selected
first, to have the button available on the Selected Text property bar
as well as the main toolbar. Select some text, then right-click the
(now visible) Selected Text property bar (not the main toolbar), and
follow the same steps as above.
- Note
that there's an Initial Capitals button available, too, which you might
want to add in the same manner to both bars.
- If you use
the default Windows keyboard, pressing <Ctrl+K> will
toggle the current word or selected text. If you use the DOS keyboard,
you can assign the
Case Toggle feature to <Ctrl+K> (or any other available
keys).
- Use a macro
such as the one here.
- See also Initial
Capitalization in Titles and Headines.
- Footnotes and Endnotes: Setting or changing margins, numbers, font sizes
and other formatting. Includes a method to hide all note numbers.
- Place endnotes at the end of each chapter, subdocument, or other section (or any place you
want them), instead of at the very end of the document.
- How to create even page and odd page
identification using the two types of headers and footers (A and B).
You can even create a third
type of header or footer (Header C or Footer C) with this
little trick.
- Indent a
paragraph with dot leaders.
- Need to reset page margins on page 2 (if there is
a page 2) back to the one-inch default or some other setting? Here's how to do it
in either the current document or in a template.
- Need to make specific
words bold (or italicize them, etc.) throughout the current document?
Click Edit, Find and Replace. Type (or copy) the text in the Find box.
Then click inside the Replace With box and type (or copy) the text in
the Replace with box. While inside the Replace With box, click Replace,
Font [on the Find and Replace menu] and then click Bold and OK. Then
click Replace (or Replace All). That'll change the original text to
bold or replace the original text with some other text that is bold. [Thanks
to "Robin" at WordPerfect
Universe for this tip.]
- Related tips
-
- To
highlight words based on words stored in a master list of
words/phrases, or typed into a pop-up menu, see the HiLiteDoc macro.
- Text
formatted with bold, italics, highlighting, etc., can be replaced or
augmented with other format attributes using Ron Hirsch's Replace Codes
macro on the Other Authors
page.
- Are your
quotation marks "straight" and not "curly" (typographical)? If Tools, QuickCorrect,
SmartQuotes settings have
been turned off (e.g., "Use double quotation marks as you type" is
unchecked), this may be the problem. Editing macros or performing some
merge operations can turn SmartQuotes off, and the new setting can
remain in effect for future sessions. You can turn SmartQuotes back on
manually or with a macro such as the one in QC.ZIP (which archive also
contains a macro to convert existing regular double
or single quote marks to typographical quote marks, or vice versa).
- Page numbering
techniques: See this
thead on WordPerfect Universe.
- Using hyphens, hard hyphens, soft
hyphens, and hyphenated soft returns.
- Convert the mailing address on envelopes or
labels to UPPER case.
- Customize the return address on
envelopes with graphics and font attributes.
- How to prevent long web URLs from moving
to the next line as a block (or text such as e-mail
addresses, text separated by dashes, etc.).
- Converting text into a table and vice versa.
- How to create a Question-and-Answer style.
- Problems with
formatting text after copying it from a web page or other internet
source? If it's a name and address, does WP's envelope feature miss it?
Does it have many strange codes in it? Use this simple Paste Special trick to
help solve the problem by pasting the material as unformatted text.
- Mixing landscape and portrait pages: How to maintain headers, footers, and page
numbering at the top and bottom of all pages when you mix landscape
orientation with portrait.
- Rotating text to intermediate angles (e.g., 33 degrees).
- Align endnotes on the period (a/k/a/ "full stop") following the endnote number.
- Do you want to remove blue s in e-mail
addresses and web site URLs from your printouts? Get rid of the
hypertext links. Here are some ways to do it in WordPerfect.
- Mixing text justification on the same line without
using tabs or spaces, like this second page header:
| Dec. 14, 2003 |
XYZ Company |
Page 2 |
- How to create "Continued on Page x"
footers where "x" is the number of the following
page.
- Need to create custom inserts for CD jewel boxes?
WordPerfect 9 has a project template for this, but if your version does
not, here's the procedure. (8/23/99) Also, if you use Avery CD-ROM labels on the
CDs, here's a way to format them. (12/23/99) And you can get a free
utility, ClickBook
Jr CD Case Creator., to create these inserts.
- Using two footers
simultaneously (one for page number, the other for separator line and
filename, etc.) so that items do not overlap.
- Creating vertically formatted business
cards or labels in WordPerfect.
- Consecutively numbered labels, tickets, cards, etc.
...Browse an alphabetical
list of all related (linked) pages...
|
Section 4:
Menus, toolbars, property bars, and keyboards
|
- Some
menu tips:
- Customize
your top menu - how to add new menu choices, rearrange
existing ones, or delete them from the menu.
- Use a "menu
macro" to play other macros. See Mike Koenecke's MacroMenu.Zip at http://www.macros.koenecke.us/.
It uses a push-button display to make it easy to play any of your
macros.
- Microsoft
Word users:
Choosing the new Workspace
Manager in WordPerfect 12 and later versions to enable
Microsoft Word Mode (primarily designed to help new users adjust to
WordPerfect) will change the default WordPerfect menu and various other
items such as some keyboard shortcuts. This can be confusing when you
read tips or procedures here (and elsewhere). You can right-click the
top menu bar and choose a <WordPerfect Menu> from the
context menu to access some of the features that might not be visible
or that might seem to be inoperative, then change the menu back to your
preference. [For more on this issue, see "Are you used to using
Microsoft Word?" at the top of this page.]
- For
example, you might not be aware that WordPerfect already has clickable
"document tabs" of a sort, at the very bottom of the window in the Application Bar
(a/k/a status bar). These show all open documents and let you quickly
navigate between them with a mouse click or keyboard shortcut. In case
you don't see these tabs: With a WordPerfect menu
active (right-click on the menu bar and choose <WordPerfect
Menu>) then (in WordPerfect 9 and later) click on View,
Application Bar to display it. (If you use a Microsoft Word menu, you
can then re-enable it the same way.) You can also use your keyboard to
shift back and forth between open documents: see this PDF file that
contains a table of keyboard shortcuts.
- Some
toolbar and property bar tips:
- If one or
more toolbars or context-sensitive property
bars are not visible, ensure that View, Toolbars,
<toobar name>, is enabled (i.e., cheked). Normally, you
will want these enabled at the very least: Property bar, Application
bar (sometimes called the "status bar," located at the very bottom of
the WordPerfect window), and the main (or customized) WordPerfect
toolbar.
- Users
sometimes accidentally right-click on the Property bar and choose to
"Hide Property Bar." This setting will be retained until you re-enable
all Property bars with View, Toolbar, Property bar. If your Property
bars are missing this might be the cause.
- How to create
a new toolbar button to play a macro or use a built-in WordPerfect
feature.
- How to add
buttons to the context-sensitive property bars.
- How to create
a new, custom toolbar (along with several tips, such as how to copy
existing toolbars, move or copy existing buttons, have the new toolbar
appear only when certain documents are loaded, etc.).
- You can drag shortcut icons from
your desktop to your toolbar.
- For an easy
way to set up a custom vertical toolbar with text
buttons see the "Create a vertical toolbar..." tip above.
- How to change
(edit) the default toolbar "audiocassette" icon images on the macro
buttons on your toolbar.
- Too many
styles? You can rename your personal styles by editing them with
Format, Styles, Edit, and include something like a "!" or "_" or space
" " as the first character in the Style's name. This will sort them at
the top of the Styles list and on the drop list on the Text property
bar.
- You can set
the vertical order of your toolbars
by choosing the order in which you activate them with Tools, Settings,
Customize, Toolbars (tab). You may have to deselect existing toolbars,
then reselect them in the proper order (the first you enable with a
checkmark will be topmost, the last will be bottommost) so that their
positions relative to one another will "stick" when you close
WordPerfect. (Note: Not tested in all versions of WordPerfect.)
- Some
keyboard tips:
- Assign
a macro, feature, program, or string of keystrokes to a key or key
combination (i.e., a "shortcut key" or "hot key" such as
<Ctrl+1> or <Alt+Shft+m>).
- The tip
on that page
includes a simple method of inserting accented letters (e.g., é, ô).
- [Note
that there are several ways to enter accented letters (diacritical
marks) in WordPerfect: For example, you can use QuickCorrect
abbreviations. Or you can insert them using the WordPerfect symbol
feature (Insert, Symbol) by first pressing Ctrl+w, then typing the base
letter (e.g., the letter e), then typing the accent mark (e.g., ').
(Other "accent" marks you can use on the keyboard: `, ", ^, /, ~, etc.)]
- After
typing in ALL CAPS with the <Caps Lock> key enabled -- or
if you hit <Caps Lock> by mistake -- you might
find that the next sentences lOOK sOMETHING lIKE tHIS. In WordPerfect,
you can click Tools, QuickCorrect, Format-As-You-Go, and enable the
Caps Fix checkbox. To set Windows XP computers to work this
way in all programs, see here.
- Tired of
hitting the <Insert> key by mistake and toggling Typeover
mode "on"? Here's how to reassign
the Typeover function on your keyboard to another keystroke
combination -- and keep the <Insert> key in Insert mode
in WordPerfect.
- Force
WordPerfect to save the current file as
you type,
without having to press a special key or click a button or menu item.
The method can be used along with WordPerfect's automatic file backup
feature.
- "Two-key" macros can help
organize macros under a common keystroke combination. Press one to play
the macro, then another to perform some action. Useful for inserting
accented letters, simulating WordStar double keystroke commands, etc.
(See also the tip
about inserting accented letters without a macro.)
- Make a key
do "double duty" by
assigning a macro to it, and make the macro play only if the key is
struck twice.
- Looking for
a list of shortcut keys?
- For a
reference list of navigation and text
selection keys that are used by default in WordPerfect's
Windows (CUA) and DOS keyboards, you can read (left-click) or download
(right-click, then Save Target As) CUA-DOS.pdf,
a three-page Adobe PDF file.
- For
WordPerfect 11 and later versions you can print a list of current
shortcut key assignments; see Step 2 here.
- For
WordPerfect 9, Corel's KnowledgeBase provides a list here.
Also see the Function Key template, WP9FKEYS,
here in the Library.
- Move back to
a previous cursor location with the blue arrow icon buttons on the main
toolbar. If you don't have them, right-click on the toolbar, choose
"Edit," then under the Feature Categories list in the Toolbar Editor,
choose Edit, then Back (or Forward). Finally, click the Add Button
button. (The newly added button can be dragged to a new position while
the Toolbar Editor is still open.)
- Miscellaneous
(related) tips:
- Three easy ways to play macros, load programs,
type keystrokes into the document, or use built-in WordPerfect features.
- Navigating
quickly to your favorite folders, files, and templates from inside
WordPerfect:
- For the current
WordPerfect session (only) you can force WordPerfect to
remember the last folder accessed by clicking on File, Open. Then on
the Open File dialog's menu, click on Edit and enable (i.e., tick)
"Change Default Folder". (N.B.: If you do not see a menu in the Open
File dialog, click the icon on the extreme right-hand side of the
dialog.) For the next WordPerfect session, the
first folder opened is the one that is set in Tools, Settings, Files,
"Default document folder".
- Add a
new subfolder directly under the standard Favorites folder in Windows
and name it "WordPerfect". (For example, in Windows XP it would be
something like C:\Documents and Settings\Administrator\Favorites\WordPerfect, where "Administrator" could be your own User
Name on your system.) Any shortcuts to often-used folders that you
create in that new subfolder will show up in the Favorites menu in the
File, Open and the Insert, File dialogs.
- Create a
vertical toolbar with text
labels (instead of graphic icons) to quickly access your
favorite folders, files, and templates. See the "Create a vertical
toolbar..." tip above or click here to
directly open the PDF file.
- Related
tip: You can use a macro to force the File, Open
dialog to go to a specific drive and folder. Play the macro from a
menu, keyboard, or toolbar (see here
for instructions). The macro should contain code like this example
(change the code to use your own desired path and filename):
- OnCancel(Exit@))
FileChangeDir("C:\Documents and Settings\Administrator\My
Documents\Clients")
FileOpenDlg
Label(Exit@) Return
- Set the
default folder where documents will be saved (unless you choose another
folder for a specific document) with Tools, Settings, Files, Document
tab, then specify the folder in "Default document folder." This folder
will then be the one that displays when you first use File,
Open/Save/Save As or Insert, File during the session.
- To open
commonly used files, here's a "low tech" method posted on the Corel
newsgroups: Create a single document that contains hypertext
links to other files on your computer. Simply select some
text or a graphic in that document (e.g., a description of a previously
saved document) and then click Tools, Hyperlink to create a link to it.
(You can browse to select a particular document by clicking the Browse
Folder icon adjacent to the Document/Macro name field in the Hyperlink
Properties dialog.) For easier access to this "master" or "catalog"
file, create a button on a toolbar (e.g., see the vertical toolbar
section above) to open it; then navigate back to that open document
whenever you need to select a particular listed document to open during
that session.
- Navigating
quickly to your favorite folders, files, template, etc., from the
Windows Start menu:
- Want to
remove the Yahoo! Search bar from WordPerfect X3?
Use the "Change" command from the WordPerfect Office X3 Add/Remove
Programs entry in your Control Panel. Select the option to modify your
install, and then within the WordPerfect feature tree, de-select the
Yahoo! Search entry. (Or, during initial installation of WordPerfect
X3, you can deselect the option to install it.) If the button is still
on the toolbar after doing this, drag it off the bar while holding down
the <Alt> key, then restart WordPerfect.
...Browse an alphabetical
list of all related (linked) pages...
|
Section 5:
Miscellaneous tips and tricks
|
- How to use the
Sort feature for lines and paragraphs: See this
thread on WordPerfect Universe. [For sorting tables, see here.]
- Does the Symbols
dialog fail to appear when you press Ctrl+W? Perhaps it was only moved
off-screen. Try this:
- Close all
open programs so you can see the entire desktop.
- Open
WordPerfect, then press <Ctrl+w> to open the Symbols
dialog. If it fails to appear, the dialog probably is hidden off screen.
- Now, press
<Alt+Spacebar>, release these keys,
then press <m>. This represents "Move the focussed
windows" and it should "select" the hidden dialog, even though it
remains hidden. (In some Windows systems, try each of the 3 keys
separately, in sequence.)
- Now, take
your hand off the mouse (you need to use keys) and press the
<UpArrow> key several times. Or the
<LeftArrow> key several times. One or the other or both
should move the dialog back onscreen where you can see its outline.
- Click
<Enter> or click your mouse on the desktop; this should
make it completely visible.
- You can now
drag it around and/or resize it. If successful, Windows should remember
to keep it on screen and not hide it.
- How to set
WordPerfect X5's File, Open file name field to default to "*.*" and the
file type to "All files (*.*)," as in previous versions: Use the
following macro, which can be added
to a menu, toolbar, or keystroke shortcut (such as
<Alt+o>). Then use it in place of File, Open. [Update:
this was fixed in WordPerfect Office X5,
Service Pack 1.]
- //
Macro begins
OnCancel(End@)
FileOpenDlg(AllFiles!)
Label(End@)
// Macro ends
- To copy this
code into your WordPerfect as a functioning macro, see here.
- How to properly
count words in legal documents where citations with
parentheses are used (e.g., 924(a)(1)): See this
thread at WordPerfect Universe. WordPerfect normally treats
the parentheses as spaces which gives an erroneous count, unless such a
workaround is used.
- How to select a rectangular
block of text so
you can delete it, copy it, or cut it.
- Hyperlinks
(a/k/a hypertext) can let you jump between sections of a document with
a mouse click.
- To learn how
to use them: See WordPerfect's online help (F1 key) and search under
the Index tab for "hyperlinks").
- Hyperlinks can fail to work under certain circumstances in WordPerfect
documents (but not in PDF files created from those documents).
- Do you want
to remove blue underlines
in e-mail addresses and web site URLs from your printouts?
Get rid of the hypertext links. Here are some ways to do it in
WordPerfect.
- You can
customize the Application Bar (the very bottom edge of the WordPerfect
program window) by right-clicking on it and choosing Settings. In the
dialog that appears, select the items you want displayed (e.g., Date)
in the checkbox list. While the dialog is still open, you can
double-click any icons on the Application Bar itself to change them
from an icon to a text label (which can be resized by dragging the edge
of the label), and vice versa. You can also move an item by dragging it.
- You can remove,
or just temporarily clear, the list of last opened files
on the File menu (sorry, you can't change the number
of files displayed). Here's how (WP8 and later versions):
- Click on
Tools, Settings, Environment, Interface tab; then disable (i.e.,
untick) the "Last opened document on the File menu" checkbox; then
click OK, Close.
- To enable
this feature again, enable (tick) the checkbox.
- If all you
need to do is occasionally clear the displayed list
of last opened files, but you want to keep the displayed list feature
active, here's a small macro that can untick/retick that checkbox
whenever needed -- thereby clearing just the current
last file opened list.
- // Macro begins
PrefMenu (DisplayLastOpened: No!)
PrefSave ()
PrefMenu (DisplayLastOpened: Yes!)
PrefSave ()
// Macro ends
- The
above macro can imported into WordPerfect and assigned to a menu,
toolbar, or keystroke. See the EasyPlay
page (see also the left sidebar there).
- The
above technique and macro also clears the file name ("history") lists
in the File>Save and File>Save As dialogs.
- If you use the Redaction Tool in the initial
release of WordPerfect X4, here
are some tips (click here
for the PDF version) when using normal highlighting (Tools, Highlight)
in the same document that is marked up for redaction (Tools, Redaction).
- When
you open an existing document, and you
know you have not made any changes to it, does it change its
status from unmodified to modified (i.e., it has been reformatted in
some small way) -- and then ask you whether you want to save it when
you try to close it? There are several reasons why a document might
become reformatted by the program when opening or printing
the document on screen. See "Why some
documents seem to "spontaneously" change or reformat themselves when
they are opened, printed, faxed, or shared between users".
- Does WordPerfect
think your document is an Avery label sheet instead of a "normal"
document? This is a known problem on some systems if you have
previously used an Avery label "page definition." See this
post on WordPerfect Universe.
- When saving a
document, does the cursor move to the bottom of the screen in
WordPerfect 11, 12, X3 and X4? Try disabling the "Auto generate"
checkbox in Tools, Reference.
- Are
underscores or underlines
disappearing on your screen in WordPerfect -- yet they print? Do the descenders
(i.e., the lower part) on some letters (g, y, q, etc.) appear "cut off"
on screen? What probably is happening is that, in effect, the
underlines and/or descending characters are being placed between the
pixels of the display screen.
- Try changing
the zoom with View, Zoom or by rotating your mouse wheel while holding
down the <Ctrl> key.
- To more
permanently solve the problem, you could also create a new,
modified Windows shortcut to WordPerfect on your desktop
containing a special WordPerfect startup switch.
(See WordPerfect Help <F1>, Index tab, for more on these
startup switches.) Then use that shortcut to start WordPerfect.
- Note: This method is for WordPerfect 10 and later
versions. Users of earlier versions may be able to simply modify the
"Target" field (not the "Start in" field) of their
existing WordPerfect desktop or Start group shortcut, using a command
such as the one in dark red
below. Reason for the new method: If you used the
standard installation for WP10 and later versions, the Microsoft
Installer (MSI) will have created a shortcut in your
Start>Programs group. The Target field in this shortcut will be
grayed (greyed) out and inaccessible in the shortcut's Properties
dialog. It is the Target field (not the "Start in" field) that you need
to edit to add startup switches to WP10+. So don't try to modify the
standard WordPerfect shortcut's Target field. You will need to create a
brand new shortcut that can be modified. Here's how
to do it:
- Right-click
on your Windows desktop. From the context menu that pops up, select
New, then Shortcut.
- When
prompted to "Type the location of the item:" copy and the paste the
following command, including the quote marks, into
the field (this will become the Target in the shortcut).
- "C:\Program Files\Corel\WordPerfect Office
X4\Programs\wpwin14.exe" : /dm=90
- This
example path and filename (everything in quotes) is to the WordPerfect X4 executable program file on most Windows XP
systems. If you use a different version of WordPerfect, a different
setup, or a different version of Windows you will need to modify the
path. Just use the Browse button to find the wpwinxx.exe file. (The "xx" in
that filename represents a number that corresponds to your version of
WordPerfect.)
- Using
/dm=90
should fix the underscore problem, and other similar issues. /dm-90 sets the displayed character size on screen to
90% of standard. Its effect is to increase the spacing slightly between
characters on your screen. It has no effect on formatting or
pagination, or your printouts.
- The
colon (:) removes the splash screen (which is optional;
see WordPerfect's Help <F1>, Index tab, "startup
switches"). Some users find that adding the /fl switch (which causes WordPerfect to write
directly to the screen, but which might cause some flicker) solves some
display problems.
- Use
spaces between each startup switch.
- This tip
may also solve the problem where some characters appear bunched up or
bolded on screen at some screen settings, yet the document prints
correctly.
- Note: If you open documents from Windows Explorer, or
My Computer, or Open With, or by any means whereby you double-click the
file's name to load the file in WordPerfect, the shortcut discussed
above will not be activated since you will have bypassed it. You can,
however, use an alternative which involves adding the WordPerfect
startup switch(es) to the file's association in
Windows via My Computer or the Windows Control Panel (or Registry, if
you are comfortable with Registry edits). See this
thread on WordPerfect Universe (scroll down for the simple,
step-by-step instructions).
- [The
following works in Windows XP. Other operating systems should be
similar; however, Windows Vista and Windows 7 do not have an Advanced
button as described below, so you might need a third party program to
do the job or use a Registry edit as explained on this
thread at WordPerfect Universe.]
- For
example, if you want to remove the WordPerfect splash screen and also
add the /dm=90 startup switch, as in the example above:
- Open
My Computer; click Tools, Folder Options, File Types tab. Scroll down
to WPD and select it; then click the Advanced
button, then (with "Open" selected in the Actions pane) click the Edit
button. You can add the startup switches to the very end of the command
in the "Application used..." field. (Be sure to leave spaces between
the command and any switches, as well as between the switches you have
added.)
- Need to compare
two PDF documents? Most editions of WordPerfect X3 and later
(notable exception: Home and Student editions) can now import PDF
files, and you then can use WordPerfect's File, Document, Compare
feature on the imported (converted) documents.
- If you want to
change the color of WordPerfect Comments (i.e., created with insert,
Comment), see this
post on WordPerfect Universe (WPU). If you want to
automatically create Comments and format the text in them, see Txt2Cmt in the Library
(which also contains the material in the referenced WPU post).
- Need to sort
words or paragraphs that begin with quote marks but should be sorted by
the first text character, not the quote mark? Here's a tip posted by Noal
Mellot at WordPerfect Universe:
- "...Unfortunately,
the alphabetical sort is not purely alphabetical, since punctuation
marks and symbols at the start of a word introduce a degree of
disorder. Let's say quote marks are keeping you from obtaining the
sorting results you expect when sorting on the first word in a field. A
macro could search for the initial quote mark, delete it, search for
the final quote mark, delete it, space, then type a symbol (such as a
spade) as a signal that the preceding word should be surrounded by
quote marks. You could then sort normally on the first word. Once the
sorting is done, another macro could search for the symbol, delete it
with its space, back up to the end of the preceding word, type a quote
mark, then move to the start of the word and type a quote mark."
- Want to find the
longest sentence in a document? For WordPerfect 10 and later, you can
use a small macro by Kenneth Hobson. See here
and also scroll down through the thread, which should explain why you
need to turn on "Use WordPerfect 9 text selection" before playing the
macro.
- When printing in
WordPerfect 10 or later version, do you get a warning message, "The
document page size is set to a custom form that may not be supported by
the printer. ..."? See Corel's support database ("3504 - Printing from WordPerfect® generates a 'document
page size' message").
- As the Corel
article states, "This warning is usually generated if your printer does
not support the page definition your [sic] trying to use. However, in
some cases, the warning may be generated regardless of what is being
printed." Usually, you can dismiss the message and print anyway, but
the message can be annoying. The article shows how to get rid of it.
- Note: This
problem appeared to have been fixed in WordPerfect X3 (i.e., WP 1), but it might still exist
in later versions, since the above Corel article shows it to be
relevant to WordPerfect X4 as well as several earlier versions.
- Alternative: Try creating a custom page size that is the same
as the one provided by WordPerfect and use it instead. Some users
report that this works for them.
- If you are
using a macro to print a document and you get this
message, you could try adding a small routine to the macro that
simulates your pressing the <Enter> key to dismiss the
message. See Greg Turner's post
in this
thread at WordPerfect Universe. Below that post is another, which
contains an adaptation of his code that prints any document and
dismisses the message if it appears.
- How WordPerfect
finds a mailing address
on your letter.
- WordPerfect locking up? Strange problems with a
document? Getting an "Unknown Format" message? These could
indicate a damaged or corrupted document. See here.
- Having
difficulty selecting blocks of text with a mouse? Does the material
"flash" by on screen too fast to stop it? This is a problem with
Windows on a fast computer. Here are some ways to select text more
accurately (thanks to Charles Rossiter at WordPerfect Universe):
- "First, the
mouse-click options: double-click selects the word; triple-click the
sentence; and quadruple-click the paragraph.
- Second, for
a small block of text, you can click the cursor where you wish the
selected text to start, do F8 to switch on "select", and then type a
character at the end of the target block and that whole text will be
selected up to the first occurrence of that character. For this, you
can display the state of the Select option, by adding Select On/Off to
the Application Bar.
- Third, click
the cursor where you wish the selected text to start. Hold down the
shift key and move the cursor with the navigation keys (up, down, left,
right arrows, page up, page down, home, end, ctrl+home, ctrl+end,
alt+pageup, alt+pagedown). There is a full list in Help, Help Topics,
Index tab, type "Navigation, Keyboard shortcuts". [Or see this small
PDF: CUA-DOS.pdf.]
- Fourth,
click the cursor where you wish the selected text to start. Use the
scroll bar only to display where you wish the selection to end. Hold
down the shift key and click the mouse at that end point." [Quote]
- Does a document
look smaller/larger than normal, or appear very tiny on screen? Maybe
you accidentally set the program's Zoom level with your mouse. To
change the View, Zoom setting hold down the <Ctrl> key
while you rotate the mouse wheel. (Many other Windows programs work
this way.)
- Need to
calculate a new date from today's date, or from some other date? Here a several
methods.
- To create a
WordPerfect table that has a "Continued" label in the header row on the
second and subsequent pages of the table:
- Copy the
original repeating header row(s) on the first page of the table to the
Windows clipboard.
- For the
original header row, de-select “Header Row repeats
on each page”.
- Paste (from
the clipboard) the original header row to the top row of the second
page of the table. Type “Continued” where appropriate. This row will
now be the header for the second and subsequent pages (“Header Row
repeats” should still be selected in this row). [Thanks to Maggie
Holman at WordPerfect Universe for this tip.]
- Do you get error
messages about using Microsoft Outlook as your "mail client" -- and you
don't have Outlook installed or don't want to use it for your
addresses? In WordPerfect 11/12/X3, try disabling (un-checking) the
box, "Use Outlook address book/contact list," in Tools, Settings,
Environment.
- Does your
WordPerfect 11/12 Document Compare feature not work properly (e.g., you
get a program crash, or the entire first page of the old document is
marked as a deletion even when no change to the page was made), with
View, Page enabled and the Zoom set to Margin or
Page width? This bug has workarounds: Turn on the ruler with View,
Ruler and/or change the Zoom before doing a Document Compare. (If your
printer has a problem printing inserted, redlined text after doing a
Compare, see here.)
- Inserting and using graphic images and photos in a
WordPerfect document -
Setting preferred defaults for graphic images /
Cross-referencing to figure boxes / Numbering some (but not all)
graphics / How to install the Clip Art catalog on a hard drive /
Creating "sticky notes" / Adding a scanned signature to a document / [More...]
- Modifying,
suppressing, or delaying legal Pleading marks: See here.
- Missing a
favorite WordPerfect Project (File, New...)? Does a Project not work in
your new version of WordPerfect when it used to work in your earlier
one (such as the WP12 Memo Project)? You might be able to use older
Projects in later versions of WordPerfect. Here's the trick.
- Where is your default
template [the template on which all new, blank
documents are based]"? See here.
- To find out which template (default or custom) the
currently open document is based
on, click on Tools, Template Macro, Edit. You can see the template's
filename in that dialog, or you can see it if you click the Location
button in that dialog.
- Using the merge
feature: See Setting
Up a Mail Merge by Laura Acklen. And a few more
merge tips see here
(merging multiple-page letters using letterhead paper; merging
multiple-page documents so that formatting is identical from record to
record; page numbering in multi-page form
documents). The Macros & Merges Forum at WordPerfect Universe
can answer your questions.
- Having problems converting a Microsoft Word
document (.DOC) or other program document to a WordPerfect document
(.WPD) or vice versa? The following tips were gleaned from Corel
newsgroups.
- First, if
you did a "custom" WP installation rather than a standard installation
make sure you installed the word processing conversion filters. In
WP11+'s Custom Setup, conversion filters for Word (and others) are
under WordPerfect Office 11 > Filters > Word Processors.
In WP10 they are on a separate screen when you click on Next during the
custom install. No filters, no conversions. Similarly, if Word was set
up without the WP document conversion options, you will need to install
them in Word.
- Second, if
you have a version of WP that was released before
the Word program being used, then -- since Microsoft (unlike Corel)
tends to change the document file structure with each new release --
you may not have the proper conversion filters anyway.
- Third, if
the document does not contain complex formatting you might find that
saving it as a Rich Text Format (.RTF) file will solve most transfer
problems. Both WordPerfect and MS Word can open such a file without
separate filters. (Test it to see if it works for you.) If you want to
use bullet symbols, see this
thread at WordPerfect Universe.
- Other tips:
- If you
want to convert a WPD document to a Word document so that it can be
shared with someone who only has MSWord, it may be better to simply
rename the file (from My Computer or Windows Explorer) with a .DOC
extension and let the recipient's Word program do the conversion when
it loads the file than to try and save the file in WP (File >
Save As > File Type...) as a MSWord file. (Try it both ways to
see how well the file is converted.)
- Converting
bullets and other
WordPerfect symbols in WordPerfect document to a MS Word file can be
problematic, since WordPerfect creates an Outline bullet style and
other inserted bullets with one of its own WP* symbol fonts. Later
versions of WordPerfect and later versions of MS Word might not have a
problem with them, but you should ensure that the bullets in your WPD
document are MS Word-compatible. Here are a few ways to do it:
- Method
A. When you save
the WordPerfect (WPD) document with File Save (or Save As) dialog, be
sure to enable the checkbox at the bottom of the dialog, "Embed
fonts...". Then close the file. Rename the file
with a .DOC extension in My Computer or Windows Explorer before sending
it to the recipient who uses MS Word. Their copy of Word should open
the file and display (and print) the Outline bullets. (This worked in
tests with WPX4 and MS Word 2003.)
- Method
B. Rather than
using an Outline bullet style or WP bullet symbols, use the standard
Windows font, Wingdings, to produce bullets, boxes,
etc., directly in the WPD document. The letter "l" (lower case L)
produces a round bullet (which can be resized), and the letters "w,"
"t," and "u" produce diamond-shaped bullets. Since this is a standard
Windows font it will (or should be) on the recipient's computer,
whereas WP Symbol fonts probably will not be on their computer.
- Method
C. Save the
WordPerfect (WPD) document as a MS Word (DOC) file in File, Save As
(use the drop list under the Filename field); this adds a .DOC filename
extension. Then upload the file to the (free) Google Docs website at http://docs.google.com/;
edit the document there and add bullets where needed (GoogleDocs uses
the Windows Symbol font to create bullets); and then download the file
back to your computer, where it can be forwarded.
- WP12+
users: If you prefer saving the WPD document as a MSWord file (be sure
to read about a potential issue with bullets and other WP symbols,
above), you can add a button to the toolbar to do it. This feature -
'Save as Microsoft Word...' - is found under the 'File' feature
category in the Toolbar Editor. [For instructions on adding a feature
to the toolbar, menu, or a keystroke combination, see here.] An alternative is
to set up the computer that has just the Word program installed on it
so that it will recognize a WPD filename extension as being associated
with Word. Then Word will open the file when you double-click the
filename in Windows Explorer (assuming Word has the WP filters
installed). See your Windows Help file for how to do this; but
generally, you can hold the Shift key down while you right-click the
filename, then choose Open With, and then choose the MSWord program. Be
sure to set Windows to "Always use the selected program to open this
file.")
- Even
though WP12 (as of this writing) does a better job of converting files
than earlier versions, it still does not always do a perfect job.
"Chris D" posted this explanation in the Corel WP12 newsgroup:
- "...
They [Word and WordPerfect] are not just similar programs using
different codes. The file structure is very different. WP uses a
straight streaming file that starts at the beginning with the first
page and ends with the last. Word uses 'objects,' primarily paragraphs
as the foundation, then modifies them with other objects. The sequence
of objects may or may not be what you see on your screen and printer
output. Index pointers control the output from what may be a very
tangled file.
- WP's
conversion program has to makes sense of the disorder and reorganize it
to be a streaming file. Word's task at converting a WP file is much
simpler as there is little to untangle. [WP does use objects for some
tasks, such as headers, footnotes, etc., where the output is not in the
main stream of text.]
- Some
users have found that letting Word convert the WP file is the better
choice [than trying to save the WP document as a Word document in WP].
...
- The
result [in WP12] is pretty decent portability for text-only documents
with only minimal formatting. A heavily formatted or graphic-intensive
document [might] not convert very well. ..."
- After
loading and converting a Word document in WP, you might find lots of
unwanted format codes in the WPD document. You can remove many of them
with a macro such as 'Word Cleanup' at http://www.macros.koenecke.us/.
- WordPerfect 11/12/X3 users may find that they
cannot enable QuickCorrect's Format-As-You-Go setting, "Change two
spaces to one space between sentences." Although this option is broken
in WP11/12/X3 (but reported as fixed in WPX3/sp1), a simple one-line
macro can properly set the option. For example, to set Format-As-You-Go
to convert from two spaces between sentences to one space, this
one-line macro command does the job:
- EndOfSentenceSpacing
(DoubleToSingle!)
- I have no
idea why this fixes the problem, only that it works. However, you can
choose "None" or "Change one space to two..." from the Format-As-You-Go
dialog. It is just setting this particular alternative choice that
doesn't work unless you use the above simple macro or enable the same
macro command in the QC
macro found in the Library.
- Need to change
text marked with (Format, Font) Redline and Strikeout codes to (File,
Document, Review) Insertion and Deletion codes so that others can
review and annotate the document? See this
thread at WordPerfect Universe.
- Problems with
getting automated template Projects to work? If a Project has an
embedded macro or macros, and you turned macros off when asked to do so
by a dialog that popped up after installation or reinstallation of the
program, then the Project will not work. Turning off macros in
WordPerfect is not really necessary (compared to some programs that can
carry "macro viruses"). Moreover, it unnecessarily restricts one of
WordPerfect's most useful features. For more on this, including how to
turn macros back on, see this
thread on WordPerfect Universe.
- Where did it
come from? If you can't figure out which template a WordPerfect
document is based on, you can get the template's filename two ways: (1)
Use Tools, Template Macro, Edit and you should see the name on the
pop-up dialog. [Thanks to Kenneth Hobson for this tip.] (2) More
advanced users can load the document in Corel's file repair and
information utility, WPLOOK,
and check under the Prefix menu option. For more on WPLOOK see Laura
Acklen's article here.
- Sorting a table
by dates in WordPerfect 9 can be problematic. WP10 and later versions
have fewer problems in this area, along with a new "Date in a table
row" sort option. For a solution, see Jan Berinstein's post on
WordPerfect Universe here.
(Note that she used WP9/sp3. For WP9/sp4, I found that her step #11
should be modified to read, "Select the column in the original table, delete
the selection, then paste...."
- Printer and fax
formatting problems (i.e., the font or pagination differs slightly
using different printers or when you fax a document) - See here.
- If you select
and copy macro code into WordPerfect from an internet site (web page,
newsgroup, etc.) you might also drag along extraneous, unwanted
formatting. Here's how
to do it properly.
- WordPerfect
(versions 10.0.0.663 through at least 11.0.0.305): When
trying to add "flagged" words to the writing tools in these versions,
you might notice that some words (e.g., possessives, and words that
include "/") are not being saved. This is due to a bug introduced in
WP10/sp2 (i.e., 10.0.0.663) and which persists in the early builds of
WP11 (note: it was fixed in WP11/SP3). You will need
to add such words to the main dictionary via the
WordPerfect Spell Utility (located under Start, Programs,
WordPerfect...). See the Corel support site's article #753694
for instructions. The dictionary file you need to modify (for WP11) is
wt11en.mor (WT=Writing Tools; EN represents the English dictionary;
11=WP11).
- Note 1: By default, these files (for WP11) are found in
the "C:\Program Files\Common Files\Corel\Shared\Writing Tools\11"
folder.
- Note
2: As Paula Ford notes on
WordPerfect Universe (here):
"...If you add words to the main word list (not the user word list),
the spell checker will then skip possessives of the word....Add the root
of the word, such as [WordPerfect], to the list. [If
the word already exists in the list, you won't be able to add or save
it again.] Check the Spell Utility's Help file for more detailed
instructions. This is probably only helpful for words that you use
repeatedly or perhaps where you are working on a long document over a
long period time. It's hardly worth the effort for the quick letter."
- Note 3: Most "flagged" words can be added to the user
word list (wt11us.uwl) file during a spell check by clicking the Add
button. It is only certain words (e.g., possessives such as "Bill's")
that are not added this way because of the bug. And as Jack Waananen
(Corel C_Tech) points out: "You can check the words in the UWL by doing
Tools, Spell Checker, [then answer] No to the 'Close [spell checker]'
message, [Then click] Options, User Word Lists. The words you 'Add'ed
should show in that list along with the QuickCorrect pairs. The added
words show the word on the left and <skip> on the right
-- they are listed alphabetically amid the QC pairs. If your UWL is not
properly receiving the 'Add'ed words, then delete (or rename to some
other name) the WT11US.UWL file. When you relaunch WPWin11, a new
default UWL will be generated from scratch that should work correctly."
- Also, as
Charles Rossiter (Corel C_Tech) notes: "The QuickCorrect file is also
known as the User Word List. Where it is stored depends on your version
of Windows. [For WP11] search for file WT11US.UWL (assuming the use of
language code US). You can copy and rename [an earlier version of the
.UWL file] to overwrite the WPWin11 version."
- Need to split table cells in a particular row so
that the resulting cells are equal in width?
See here.
- "Box" your text
by selecting the text and then clicking Insert, Text Box (or click the
Text Box icon on your toolbar). Unlike using Format, Paragraph,
Border/Fill, creating a text box allows you to select the box and drag
it to a different location. To create such a box with rounded
corners, see the TextBox
macro in the Library.
- Do you back up
important data or photos to a CD? Make sure they will last more than a
year or two. See Fred Langa's article, "Time to Check Your CDRs" at http://www.informationweek.com/story/showArticle.jhtml?articleID=15800263.
Tip: Don't buy cheap CD blanks and don't use stick-on labels (use a
felt-tip pen instead). The adhesive on labels for CDs can possibly
destroy the dye layer where the information is stored. Sunlight, heat,
humidity, dirt, and fungi are enemies, too. (Thanks to Chris D on
Corel's WordPerfect 11 news group for pointing to this article.)
- Does the Document
Review dialog keep coming up even after you are finished
reviewing the document (with File, Document, Review)? Here's how to stop it from
appearing.
- Do you use
Courier New (True Type) font? If it prints or faxes too light, you can
download a free Dark Courier font for all Windows applications at
Hewlett-Packard's site. (Http://www.hp.com;
search there for "dark courier font"; instructions to install it are
given on the search results page).
- Clipbook,
introduced in WP10, is still there; however, also see the free KeyNote
program, a tabbed notebook and personal information manager with a tree
structure and strong encryption. (I have not yet reviewd KeyNote.)
- Automatically
make back ups of
your document to help you recover your work
- If you have more
than one version of WordPerfect installed and you open a document by
clicking its name in Windows Explorer, My Computer, or the Windows
Desktop, it will open in the most recent version of WP that was
installed.
- To change
this behavior and force Windows to use a specific WP version, open the
preferred verion of WP and click Tools, Settings, Files. Be sure that
"Use default extension on open and save" is checked. Change the WPD
extension to something else and click Apply. Then immediately change it
back to WPD and click Apply or OK. This process should update the
Windows Registry to associate the .WPD filename extension with the
currently opened version of WP.
- Note that
all files with a WPD extension will be opened in the preferred version
of WP in the future, even if they were created in another version of
WP. Normally this is not a problem since (unlike competing products) WP
files are both downwardly and upwardly compatible without any need to
convert them first -- something that has been true since at least
WPWin6. However, if the file was created or updated using a different
default printer, there may be slight differences in formatting due to
the printer driver in use at the time, or due to slight variations in
fonts on the two systems (even those they appear to have the same font
name). This can happen if you have "Reformat douments for the
WordPerfect default printer on open" checked in Tools, Settings,
Environment.
- Also [from a
post by Charles Rossiter (Corel C_Tech) on the Corel WP11 newsgroup]:
"You must expect different version of WPWin to produce different
pagination, even if the printer selected is the same, and on the same
PC. In WPWin9 et seq, you can do Tools, Settings, Convert and check the
option 'Do not use printer metrics'. Click the [Template] button for
this to apply to all new files. With this setting, effectively
WPWin9/10/11/12/X3+ is using an internal generic 1200 dpi printer
driver for screen formatting, and then uses the printer driver to
produce the same pagination, as closely as possible within the
resolution of the printers. Your printed output should appear
identical."
- QuickCorrect weirdness -
When you type (i), (c), or (r), do they change into other characters?
Do dates typed as "1/27/08" change to a numerical fraction? Here are
some remedies:
- Does
"(i)" change to "(I)" and "i." change to "I." when you type these
characters to enumerate a list item?
QuickCorrect
(under the Tools menu) has a default setting to change a solitary
lower-case "i" to upper case -- something you probably want to retain.
Trailing punctuation (as well as a hard return or tab) is treated like
a space character (all of which activate QuickCorrect), so it "sees"
the lower-case "i" as a solitary character and converts it to upper
case.
Solution: In
QuickCorrect, add (without quote marks) an "(i)" in both
the "Replace:" and "With:" fields. Repeat for "i." and "i)". [Thanks to
Roy Lewis for this tip.]
|
- WordPerfect
10 and later versions - Unlike
in WP9 and earlier versions, typing a "(c)" or "(r)" will cause a
conversion to © and ®. This seems to be a bug. Solution: Edit
QuickCorrect (Tools, QuickCorrect) to include these entries:
(c
== replace with ==> ©
(c) == replace with ==> (c)
(r == replace with ==> ®
(r) == replace with ==> (r)
...and to preserve
capital letters:
((c)) == replace with ==> (C)
((r)) == replace with ==> (R)
|
Now, when you need
the Copyright or Registered symbol, just type (without quotes) a "(c"
or a "(r". When typing enumerated lists using letters, you can use
"(c)" or "(r)" without WP converting them to symbols.
An alternative to this tip
suggested by Noal Mellot in a WordPerfect Universe forum is to add a
number after the appropriate letter (e.g., c9 would be corrected to ©).
Using a letter in front (rather than a parentheses) avoids interference
between upper/lower case, so you don't have to add separate entries for
upper and lower case.
- WordPerfect
10/11 only - Typing
a date such as 1/27/07 with change the "1/2" part of the entry into a
fraction.
Solutions:
Type 01/27/07 instead. Or, just delete all the fraction symbols from
QuickCorrect to prevent dates from being changed, and use the Fraction macro, which
produces a similar format for any fraction, not
just the limited set that is in QuickCorrect. [This problem has been
fixed in WP12.]
|
- Spell
Checker interaction:
Note that the WordPerfect spell checker can convert the QuickCorrect
abbreviations into their replacements -- which is a good reason to
implement the tips in the above paragraphs.
- Here's
another tip, from "Jeremy" at WordPerfect Universe: "One way to keep an
eye on what the spellchecker does is to open the spellchecker, click on
'options', and check 'prompt before auto replacement'."
- In the
same thread, "Robin" writes: "There is another method of stopping only
certain words [such as QuickCorrect entries] from being automatically
changed while running a spell check, rather than all of them. Go into
Tools, Spell Checker, Options, User Word Lists. Click on the entry in
question and click Properties, where you’ll see you have the option to
either skip the entry, auto-replace the entry, or exception (which will
stop on the entry and let you decide). If you change any of the entries
to skip or exception, the entries are also removed from the Quick
Correct list (but will remain in view in the Spell
Checker list). Again, this only useful or important when you have
QuickCorrect turned off."
- More
on QuickCorrect here.
- You can use Find
and Replace to find codes (e.g., [Left Tab] codes) as well as text.
Just open Reveal Codes and select a sample of the code
(<Shift+Arrow> works well to select things in Reveal
Codes), copy it to the Windows clipboard with <Ctrl+C>
and then paste it into the Find (or Replace) field with
<Ctrl+V>. Alternatively, use the menu item Match, Codes
in the Find and Replace dialog. (Careful: "...Left Tab" is not the same
thing as "Left Tab.")
- Collapse and
expand text under your document headings with the Outline feature. If
you have used WordPerfect's default heading styles (e.g., Heading 1,
Heading 2, etc.) in your document, open Reveal Codes with View, Reveal
Codes and put your cursor at the top of the document above all other
codes. Click on Insert, Outline/Bullets..., <text tab>,
Headings, OK. This will display an Outline property bar whenever your
cursor is inside a heading, which you can use to promote/demote
headings, show/hide levels, show/hide body text, etc. (Tested in
WP8/9/10.)
- WordPerfect 10
templates (English versions) can be downloaded from Corel's FTP
site. For WP11 templates, see the top "Warning" section on
the Library page about
the possible need to recompile templates, and links to sites where you
can download all WP11's shipping templates (recompiled for you).
- Make a 1/4-page
folded greeting card
in WordPerfect using subdivided pages
- Old address
labels: If you have previously addressed labels and you want to sort
them, extract their text, or merge them, try sorting them directly or
use a procedure to convert
labels to a table or to a merge data file. And you can do the
reverse: Here's how to convert
a table to a text file or convert a merge data file to a table.
- Need to print
booklets more easily? Want to save on paper and toner/ink? Try FinePrint from FinePrint Software,
or ClickBook
from BlueSquirrel
Software. Both create multi-up printouts or booklets from any
Windows program. They are also good for printing draft work, two pages
to a sheet of paper. Demo/trial versions available.
- Need to print a
list of filenames (not the files, just their names) in a directory or
folder? See
this post on WPUniverse.
- A faster way to
move through a document: Quickly
move your cursor sentence-to-sentence or cell-to-cell in
tables, highlighting (i.e., selecting) each sentence or cell as you go
to make it easy to view, copy, or delete any of them.
- Do you share
your WordPerfect documents? If so, you probably should change your Undo/Redo History
options, or use a macro to remove confidential revisions or deletions
before distribution. You may also want to remove all "metadata" form
your document before sharing it.
- Can't see
borders around table cells on your screen, even though they print?
Can't see white text on a black or colored background in a table?
Perhaps you have turned table gridlines "on." Click here for
information about table gridlines, table guidelines, and cell borders.
- Create a callout (a label-and-line
that points to something else) in WordPerfect 8
- Drawing down,
up, or angled arrows
in WordPerfect 8.
- WordPerfect's Postal Bar Codes - Do they help speed delivery of individual
letters?
- A simple trick to help debug your macros.
...Browse an alphabetical
list of all related (linked) pages...
|
Section 6:
Other "tips" sites
|
- Products that
work with Corel WordPerfect Office are listed on a Corel web page here.
- Past issues of
Corel's free Newsletter,
with many "How To" articles.
- CorelTUTOR
for WordPerfect 10. Online tutorials that cover topics such as changing
fonts; working with footnotes and endnotes; using variables; generating
a table of contents or index; and working with drop caps, graphics,
tables and formulas.
- http://www.wpuniverse.com/ - The great WordPerfect Universe site.
- http://www.wpwriter.com/Tips___Tricks/tips___tricks.html - Laura Acklen's Tips page.
- http://corel.force.com/index - Corel's (searchable) Knowledge Base
of problems and solutions.
- Corel's Newsgroups - "This area is intended to provide you with an
opportunity to exchange information, tips and techniques with other
users regarding Corel applications." Good place to post your questions
about Corel products.
|
Section 7:
Updating, upgrading, or reinstalling WordPerfect
|
- About your WordPerfect
documents and templates (.wpd, .wpt):
The
WordPerfect document file format has not changed since version 6, so
your current documents and custom templates will be accessible in new
program versions,
assuming they are located where the new version expects them (for their
locations, see the various tabs under Tools, Settings, Files on the
WordPerfect menu). You can back up these user files before installing a
new version or reinstalling an old version, just to be safe. (See the "Before you start" section below.)
However,
be aware that documents might have become damaged (i.e., corrupted) previously,
and not as a result of updating, upgrading, installing, reinstalling,
or repairing the program itself. To repair existing damage to documents or
templates, see "Repairing
WordPerfect documents and templates". As noted there, users often assume that repairing
or reinstalling the program will fix their document problems, when in
fact it will not affect their documents (nor their templates) since it
will not overwrite these files during program patching, repair,
installation, or reinstallation. Always try to fix the document(s) or
template(s) first, before deciding to repair, uninstall, or reinstall
the program.
Note
also that some information is stored inside
documents (e.g.,
the specific printer that was chosen at the time they were last saved).
This might cause some concern if WordPerfect should automatically
reformat such documents following major changes in WordPerfect versions
or computer systems, using new printers, etc., as explained in "Why
some documents seem to "spontaneously" change or reformat themselves
when they are opened, printed, faxed, or shared between users".
- Updating your current copy of WordPerfect -- i.e., bring your program up to date with a
Service Pack or "patch":
- Know
your WordPerfect "build number" (a/k/a "release number" or "minor
version"). When a
major version is released or when you "patch" it by installing a free
Service Pack (see Corel's
main site, under the Support tab), WordPerfect will display a
four-part number in its Help, About WordPerfect... menu. For example,
you'll see a number like 13.0.0.447 or 14.0.0.603. The first digits
(e.g., 13) indicate the major version. The last part of the number
(e.g., 447) is the build number. Note that WordPerfect X3 is designated
by a "13," WordPerfect X4 by a "14," and so forth. Note also that the
build number can also be found in a text file on the root directory of
the WordPerfect CD called VOLINFO.TXT (in WordPerfect 8 and later).
- You
need to know this four-part number if you want to obtain and apply the
correct patches (see next paragraph) for your edition and version of
WordPerfect -- which is almost always a Good Thing to Do. Moreover, when you visit support groups such as WordPerfect Universe
or the Corel
Newsgroups, providing this information helps make assistance
or troubleshooting much more effective. In fact, it
is sometimes indispensable since there are many times when suggestions
or solutions work (or don't work!) in specific builds of WordPerfect.
- Where
to find information about Service Packs and links to download them: WordPerfect Universe FAQ: What "version"
of WordPerfect do I have; what updates/patches are available? - A
FAQ that describes the various releases ("builds") of WordPerfect,
important information about applying Service Packs, and links to
Corel's download site. Most gurus suggest you keep your version up to
date with a Service Pack, since many bugs are fixed (and sometimes new
features are added) with a SP. [Tip: Take the time
to carefully read the information for your version. You will want to
apply the correct patch(es).]
- If
you are updating WordPerfect from a trial version,
the
conventional wisdom seems to be that you should completely remove the
trial version (after saving any customizations as explained in this
section below). Some
folks feel (and often strongly recommend) that it is a good idea to
completely remove the trial version before installing a new, full
retail (boxed) version. They think of it as "insurance" for a clean
installation. [On the other hand, many users have never done this and
seem to have suffered no ill effects.]
- To manually
remove all traces of WordPerfect Office X5, for example, see here
(for other versions, search that Corel database for "How to remove
WordPerfect"). Then clean out your Windows \Temp folders; the free CCleaner
-- a very popular program -- is an easy way to do it; it can also clean
out left-over things in the Registry. Then reboot your computer, turn
off your anti-virus program temporarily, and install the full version
from the CD. Once installed, turn your AV on again. (Some few AV
programs can interfere; hence the recommendation. Note that some other
memory resident programs can also interfere with program installation.)
- Update
May 2012:
- Corel has reported that the downloadable trial versions of WordPerfect X6 are exactly the same as the WordPerfect X6 retail (boxed) versions.
- If you are trying to install a WordPerfect X5 retail (boxed)
version over a trial version, and get an error message "Your system has
not been modified. To complete installation...", see the Corel support database site (#11399).
- Upgrading to a new version of WordPerfect:
- Be
sure to read the "Before you start..." section below.
(Or
at least read it before you do an actual upgrade.)
- See
What's
new and different in recent WordPerfect versions to
help you decide.
- About buying "bargain" software: Should you buy an
"OEM" version of WordPerfect from an Internet source? There are several reasons why you should not
consider buying an OEM (Original Equipment Manufacturer) version of
WordPerfect Office, unless it comes bundled with a new computer (in
which case it was virtually free of charge to you). Even then, you
might want to read more about them, their drawbacks, and alternatives here.
- Tip: You can install and keep multiple versions of
WordPerfect on the same computer. See below.
- Uninstalling and/or
reinstalling your
WordPerfect program:
- If you are
uninstalling / reinstalling the program because you think it might fix
a problem, see the footnote here
on the Repairing
WordPerfect documents and templates page. Generally speaking,
it is better to try and track down -- and fix -- the problem in a
document (or documents) or in a template before reinstalling the whole
program -- which, in any case, will not affect damaged documents or
templates. See also Repairing
'bad' or damaged WordPerfect program files.
- If you are reinstalling
the program on the same computer: Uninstallation
and installation instructions can be found in small files in the root
directory of the installation CD: Readme.txt (for
any text editor) and Readme.htm (for your Web
browser). Choose whichever you prefer and double click its filename to
open it.
- Trial
(downloadable) versions:
The conventional wisdom is to completely remove any
trial version before installing a retail (boxed) version. See the "Complete removal" paragraph below. Also, some trial
versions might not contain all items in the retail version. [Update May 2012:
The trial version of WordPerect Office X6 appears to contain everything
in the retail (boxed) version. However, there might be separate
download files for various "extras".]
- Customizations: If you have customized WordPerfect you might want
to first follow the instructions in the "Before
you start" section below,
so that you can save and migrate those items later. N.B.: Here,
"migrate" is the key idea, especially when reinstalling WordPerfect due
to problems with the original installation: If you simply replace the
new (virgin) default template with your older version of that template,
you may be bringing along any corruption inside that old template. It
is a much better idea to migrate certain customized items (e.g.,
toolbars) from the old template into the nerw template; this is easy to
do and is explained in the "Before you start"
section below.
- Complete
removal: In recent
versions of the program you will also find
instructions and information in those files about how to completely
(manually) uninstall all program components, including
Windows Registry entries and user-modified program files.
- For
WordPerfect X5, for example, the information is also in the Corel Support
Knowledgebase, "How to remove WordPerfect Office X5". For
other recent versions use the appropriate term (X4, X3, etc.)
- For
WordPerfect 9 (2000) see this FAQ
at WordPerfect Universe.
- Before
reinstalling: It is
a good idea to clean out your Windows \Temp folders; the free CCleaner
-- a very popular program -- is an easy way to do it; it can also clean
out left-over things in the Registry. Then reboot your computer, turn
off your anti-virus program temporarily, and install the full version
from the CD. Once installed, turn your AV on again. (Some few AV
programs can interfere; hence the recommendation. Note that some other
memory resident programs can also interfere with program installation.)
- If you are reinstalling
the program on a new computer or a newly formatted drive,
see the next section about what to back up and how to migrate your
settings and customizations.
- On computers
that are running Windows Vista, Windows 7, Windows Server 2008, or
Windows Server 2008 R2, you might not be able to open Help files that
require the Windows Help (WinHlp32.exe) program [e.g., versions of
WordPerfect -- such as WP12 -- produced before these Windows versions
were released]. This
[Microsoft] article contains information about a download
that helps you fix this problem.
- Before you start: Backing up program files and migrating
customizations. (What
program files should be backed up? How do you save and migrate your
customizations?)
- Be
sure to read the previous subsections
of Section 7 above. Then refer to the following FAQs and comments.
- WordPerfect Universe FAQs: Transferring
keyboards, toolbars, menus etc. from old version - A FAQ that gives "... step by step
instructions for transferring custom keyboard[s], toolbars, menus,
etc., from a previous version to a new installation, when you either
still have the old version installed (even on an old computer) or you
have a backup copy of your important files."
- Here
are some additional comments and resources:
- Transferring
certain customizations when using the same WordPerfect version on different computers:
- The information in the Transferring
keyboards... FAQ above also applies
to transferring these items from a specific version of WordPerfect
(e.g., WPX5) to a new installation where the same
version (e.g., WPX5) is installed.
- Also, if the new installation is
truly new -- i.e., not yet customized -- you can probably just copy the default template from
the first installation to the new installation as long as
both these templates have exactly the same name and come from the same
major version of WordPerfect.
There's no need to copy
individual items, as the FAQ explains. If it is not truly new, or
your older default template comes from a different version or has a
different name from the factory default, follow
the instructions in that FAQ.
- Transferring
certain customizations when upgrading to a new WordPerfect version on the same computer or on another computer:
- You can easily transfer (i.e., copy) customized
keyboards, toolbars, etc., to a newer version as explained in (1) the Transferring keyboards... FAQ above, (2) the Saving and Recovering Customizations FAQ
below, and/or (3) under the "Transferring (migrating) specific items" in the following paragraphs.
- Notes
- You can have
more than one version of WordPerfect Office on the same computer. See
"Multiple versions" below.
- Be aware that
simply renaming an older version's default template
with the name of a newer version's default
template, or vice versa, for use in the different version is a very bad
idea. Default templates are version-specific and have version-specific
names. (Most other
WordPerfect templates -- including any you have created --
are not so constrained.) Use the transfer methods in the FAQ above to
copy these items into the different default template.
- Transferring (migrating) specific items:
- Customized keyboards ("shortcut keys"): See the Transferring keyboards... FAQ above.
- Menu
customizations:
Generally, it is considered unwise to simply replace the newer (top)
menu with one from an earlier version of WordPerfect. It is better to
copy the older menu to the newer version of WordPerfect, then
temporarily enable it (Tools, Settings, Customize) and use it as a
reference to manually re-create any customizations on the newer menu.
That way, you won't lose newer features or functions that might be
included on the newer menu.
- Custom toolbar
buttons: [For regular, standard toolbars that you
customized, see the Transferring keyboards... FAQ above.] If you have a special toolbar in the
previous WordPerfect version and you want to copy buttons from it into
the new WordPerfect version, see this tip
on the page, How to
create a new custom toolbar. (If buttons play custom macros:
You might have to edit the moved/copied button with the Toolbar Editor to
specify the path to the related macro on the new system.)
- QuickWord lists: See How to migrate your QuickWords to a new version of WordPerfect. [Alternative: see the Saving and Recovering Customizations FAQ below.]
- QuickCorrect lists: See Corel's support database article #11190, Migrating QuickCorrect List to current version of WordPerfect. [Alternative: see the Saving and Recovering Customizations FAQ below.]
- Word lists (dictionaries): In the WordPerfect Universe FAQ below ("What files do I need to back up...") you will find this:
- "User Word List and QuickCorrect Entries
- The
user word list (the list of words you have added while running a
spell-check), along with the list of your QuickCorrect entries, is kept
in a file called WT#XX.UWL (where # is the version number and XX is the
country or language code, e.g., WT11US.UWL). (Note that the first two
letters are "WT," not "WP." In WP12, the file is WT12US.UWL. Note that
these files may be stored in an "unexpected" location, such as C:\My
Documents\Corel User Files.
- If you have
added words to the Main Word List (using WordPerfect's Spell Utility),
you should also back up that file, which is called WT#XX.MOR (where #
is the version number and XX is the language code, such as WT11EN.MOR).
For more information about WordPerfect word lists [Main word lists,
User word lists, and Document word lists], see [the WordPerfect
Universe FAQ, "How Do I Edit Dictionaries (Word Lists)?"]."
- Custom styles: The idea to is first
export (save) the styles from the other WordPerfect program and then
import (retrieve) them into the current WordPerfect program. See the
page on Custom styles
for several methods you can use to retrieve them.
- Custom page
set-ups ("page definitions")
and custom labels ("label definitions"):
- Pages: The customized items listed in Format, Page, Page
Setup (or File, Page Setup) are stored in the Windows Registry. Because
the Registry varies with each user's system, it is best to re-create
these items in the other version of the program. (It might help to
examine them first before upgrading or re-installing WordPerfect, and
jot down the names, dimensions, etc., from the various fields. Advanced
users might want to refer to this
WordPerfect Universe thread about exporting/importing to the Registry.)
- Labels: The customized items in Format, Labels are stored
in a *.LAB file on your computer. You might be able to transfer the
file to a new system or new version with the method discussed in this
WordPerfect Universe thread.
- WordPerfect Universe FAQ: Saving
and Recovering Customisations - A
general reference FAQ on where certain customizations are stored, such
as the QuickWord and
QuickCorrect
lists. It also deals with saving and restoring custom styles.
However, for simply copying customized toolbars or keyboards from an
older version of WordPerfect to a newer version, or from another
computer using the same version, see Transferring keyboards, toolbars, menus etc. from old version.
- WordPerfect Universe FAQ: What
files do I need to back up to uninstall/reinstall/upgrade? - An older FAQ, but which might have some useful
information for your situation.
- About
WordPerfect Universe:
If you are a new member at WordPerfect
Universe, you should update your profile with your build
number (see above) for your WordPerfect program so that it is always
visible under your name when you post questions or ask for help. You might be asked for this information since it is often
critical to solving a problem or getting accurate tips, so it is helpful to post it before being asked. On the Forums page,
click the Member's Center tab at the top of the page, then click Edit
Profile. Enter your full build number (e.g., 15.0.0.512, as shown in the programs Help, About Wordperfect) under Additional
Information - WordPerfect Office version.
- Multiple versions of WordPerfect on one computer:
- Can
you install more than one version of WordPerfect on the same computer?
- Yes.
This author has had as many as seven versions of the program (WP8-WPX4)
installed on the same Windows XP system at the same time, for testing
purposes. [But: Windows Vista and Windows 7 have not been loaded up
this way (yet), since this author has not used Vista very much and
Windows 7 is still new.] Some users simply like the idea of having an
older version available while they get used to a newer one. They can
use either version to open their documents, which has the nice side
effect of being able to open more than 9 documents at one time.
(However, be aware that newer versions can contain new formatting
schemes, such as the Redaction
Tool in WPX4, which obviously will not be available in older
versions. Final document editing is best done in the most recent
version.)
- Notes:
- In
newer versions of WordPerfect [but probably only in Upgrade
editions], during installation you should see a button marked
"Advanced" or "Change" or similar. (Take your time during installation
so you can locate this button on your screen.) This will allow you to
install the newer version in a separate folder
from the older version. You should not accept the
installation's invitation to install over the older version (i.e.,
don't "update" or "upgrade" the older version). This has sometimes led
to problems on some systems. Also see the Transferring macros...
section below for additional information.
- Be
sure to see the section above
this one about backing up certain files.
- Will
multiple installed versions of WordPerfect interfere with each other?
- No, but
you might want to note that the newer version will take over the file
association for .WPD files, so that if you open a WordPerfect document
with Windows Explorer, it will open in that version of WordPerfect. You
can always reset such filename associations in Windows, or -- even
easier -- simply delete the three-character filename extension (WPD) in
the "Use default extension on open and save" field
in WordPerfect's Tools, Settings, Files. Then re-type the same
extension (WPD) back into the field. This resets the Windows Registry
for the default filename association. Also see the "Transferring
macros..." section below for additional information.
- You can
delete a newer version, but the older version on your computer probably
will need to be repaired. This can be done by inserting the older CD
and choosing Repair. Conversely, you should be able to delete an older
version without having an adverse impact on the newer version. (For
WordPerfect 8 or 9, see "For older versions..." below.)
- Transferring macros from one system to another, or from an earlier
version of WordPerfect to a newer version:
- The good
news is that most macros written in earlier versions of WordPerfect for
Windows
will work in later versions. Some written in earlier WordPerfect
versions, or some running under Windows Vista and later Windows
versions, might require a little adjustment as discussed below. (For DOS versions, see
the last paragraph.)
- You can copy
your WordPerfect for Windows macro files (*.wcm) from their original
folder to either the default or supplemental macro folder as shown in
the newer version's Tools,
Settings, Files, Merge/Macro (tab). This is where WP looks
for macros.
- Tip: I
use the Supplemental macros folder for WordPerfect's 30+ shipping
macros, and the Default macros folder (which some users create under
the \My Documents or the \Documents folder to make them easier to back
up) for my custom macros.
- Macros
automatically recompile themselves when first played in a new version.
[You can force a recompilation of any macro by simply editing the macro
and type a space (or any character), and then delete the space, and
then Save & Recompile from the Macro toolbar.]
- Tip: Some
users with several versions of WordPerfect on the same computer prefer
to maintain duplicate macros in special sub-folders for each version,
and "point" each of their installed programs to these different folders with Tools,
Settings, Files, Merge/Macro (tab). This keeps them from being
recompiled each time the user switches to a different version of the
program, as would be the case if all versions accessed the same macro
folder.
- Some custom
macros
-- those that you or your colleagues recorded or wrote -- might require
"tweaking," especially if they refer to old Windows system
paths that might not exist on the new system or new version setup. Play
each macro to see if it works as you expect. Take special note
of the following paragraphs.
- Be sure to
read about warning
messages about obsolete commands (and some command replacements)
that you may see when playing or editing an older macro under a newer
version of WordPerfect or on a different computer. [Warnings about obsolete commands were removed in more recent versions.]
- Be sure to
read about the new "WordPerfect 9 text selection" setting introduced in WordPerfect 10. This
can seriously impact the way a macro behaves unless you take certain
steps to compensate for it.
- With Windows
Vista and Windows 7 the macro command SendKeys() --
which has the ability to send keystroke combinations to the program --
is effectively broken. You have to disable
the User Access Control (UAC) in those versions of Windows to
make such text/symbol keystrokes work (script commands such as {Ctrl}
or {Alt} still won't work). Disabling the UAC is something that is
not generally recommended.
- WordPerfect
for DOS macros used a different macro language, so you will have to
re-create them in your Windows version of WordPerfect. However
... note that many DOS features required keystrokes for many common
tasks; these may now be single keystrokes or toolbar buttons in the
Windows versions. Moreover, WPWin now has features that were common as
macros in WPDOS; look for built-in features to replace some of those
WPDOS macros.
- Older versions (WP8, WP9):
- To manually
remove WordPerfect Suite 8 from Windows XP and 98SE, see Corel's Answer ID 755350.
- Do you need
to reinstall WordPerfect 8 or WordPerfect 9+ on another computer?
Upgrade from WP8 to WP9? Preserve your custom settings, QuickCorrect
and QuickWords lists, etc.? Read
this.
- WordPerfect
9/SP4 (Service Pack 4) no longer available from Corel after 04/27/04,
the release date for WP12. This CD-only update was a complete program
rewrite to make it compatible with Windows 2000/XP, so no internet
download is (or ever was) available. If you have this CD and plan to
update your current version of WP9 to SP4 (i.e., 9.0.0.883), see this
post on WordPerfect
Universe. If you have a Family Pack (2 or 3), you have the
latest available version for that type of WP9 and QuatroPro product.
- Microsoft support articles:
|
|
Disclaimer, Distribution of
Materials, and Privacy Policy
|
|