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Graphics Tips
Miscellaneous tips for inserting
and using graphic images in a WordPerfect document |
- You can create
and save a custom graphic style (figure, line, etc.) with Format,
Graphic Styles. Note that
Graphics Styles come in four "flavors" which can be
accessed by the four radio buttons on that dialog: Box, border,
line, and fill. If you select one of them and choose a style
from the list, you can then use the Options button to make a
Copy of an existing style and modify it instead of making changes
to an existing style (which, in any case, can always be Reset
to the default using the Options button).
- For example (tested in WordPerfect X3 but the process
should be similar in other versions):
- Suppose you want to use a "Chapter.FigureNumber"
format such as Figure 1.1, Figure 1.2, Figure 1.3 ... Figure
2.1, Figure 2.2, etc. To create automatic numbering, Figures
(which are a WP graphic style) use a built-in Counter style (i.e.,
FigureNum) -- which, in turn, can be edited to create a new (counter)
numbering style. To do this you need a FigureNum style with two
levels instead of the default of one level. One will track the
Chapter number, the other will track the Figure number within
each Chapter.
- First, create a new two-level counter (actually, we'll
just modify the existing style, which is document-specific; however,
as noted above you can modify and save a custom graphics style
for future use).
- Go to the top of the document
and -
- (1) Click Insert, Other, Counter.
- (2) Choose ".Figure Box"
from the Counter Numbering dialog's list.
- (3) Click the Edit button to
bring up the Edit Counter Definition dialog; set the Number of
Levels to "2".
- (4) Click OK, then Close.
- You now should have a two-level
counter available.
- Next you need to insert the new counter into the Figure's
style, where the Caption appears:
- (1) Click Format, Styles and
choose FigureNum, then click Edit.
- (2) You should see the text
characters, "Figure ", followed by a box counter code.
Delete that code so that we can replace it with a custom version.
- (3) With the cursor still at
the same location in the Contents pane, click Insert, Other,
Counter (from the Styles Editor dialog's menu bar), and choose
".FigureBox Level 1" in the Counter list, then click
"Display in Document." This inserts the code into the
Contents pane (at this point, this pane is considered a "document"
by WordPerfect).
- (4) Press the period/full-stop
key to insert a "dot".
- (5) Click again on Insert, Other,
Counter, and choose ".FigureBox Level 2" in the Counter
list, then click "Display in Document." This inserts
the second counter code.
- (6) Click OK, then Close to
return to the document.
- Finally, since the counters will need to be reset with
each Chapter, go to the top of each chapter (perhaps on the line
with your Chapter's title) and -
- (1) Click Insert, Other, Counter.
- (2) Choose the Level 1 counter;
click Value bring up the small dialog which lets you set reset
the two counter Levels to 2 and 1 (for Chapter 2, Figure 1).
This allows starting the renumbering of figures in each Chapter.
- How to keep
a graphic image or text box from "jumping around" on
a page or moving to another page -
- [From a post by Martin V. at WordPerfect
Universe:]
- "When positioning
a graphic, right-click the graphic and have a look at the "position"
dialog of that graphic. Any grahic (or box) can be -
- Attached
to a page:
which means the location will stay on a fixed position relative
to the edge of the page or relative to a the margins or relative
to a column. However if a lot of text is inserted before the
imagecode in the document, the image can still move to the next
page [unless the "Box stays on page" is checked].
- Attached
to the paragraph:
the image is positioned relative to a margin or to the paragraph
and is attached to the paragraph. It will move when the paragraph
moves.
- Attached
to a character:
now it will be attached to a certain character. It will move
with that character. Most of the time you will only use this
with very small images.
- You will have
to figure out what to attach an image too. If you do not want
an image to "jump around" start with the option "attach
to page" and position it relative to the edge of the paper.
If it does not produce what you need, try attach to paragraph."
- You can set
your preferred (i.e., your default) graphic box style
when inserting images:
- Click Format, Graphic Styles
to bring up the Graphics Styles dialog, then enable the radio
button corresponding to the Style type (Box, Border, Line, or
Fill) to want to modify.
- In the Styles list, choose the
type of graphic (e.g., Image, Figure, etc.), then click Edit
to set your desired program defaults for any of the seven categories
in the Edit Box Style dialog that appears.
- Note that the Caption button
in the Edit Box Style dialog will take you to another dialog
(Box Caption) where you can set the "Caption numbering method
and style" for that type of box (i.e., FigureNum, TextBoxNum,
etc.). For example, you can change the default figure caption
from "Figure 1" to "Fig. 1," remove the bold
attribute, add italics, etc. You can also set a multi-level style
(Fig. 1.1, Fig. 1.2 ... Fig 2.1, Fig. 2.2, etc.).
- You can always use Options,
Reset in the Graphics Styles dialog to restore things at a later
date.
- You can set
the size (or other settings) of individual graphic boxes
with a macro such as the
ones in Footnote 1.
- Need to cross-reference
a Table? Put the table inside a captioned custom box (which can
be repositioned on the page) -
- Put each of
your tables inside a custom box by either copying them into a
box or creating a table-in-a-box.
- For example:
Click Insert, Graphics/Pictures, Custom Box. Select the "Table"
style, and click OK.
- Double-click
inside the empty box (it has 8 drag handles around its perimeter)
to edit it. Create the table there (or copy a table into the
box).
- Right-click
the box-with-table, choose Caption from the context menu. This
brings up the Box Caption dialog. Click Edit. This inserts a
"Table x" (where "x" is a number) caption.
[Here, you can also add text to describe the table.]
- While editing
the caption, carefully select the [Open Style] code (this is
easy with a Shift+arrow key). Then click Tools, Reference, Cross-Reference.
In the Reference Tools dialog, choose "Caption Number"
in the Reference Type drop list. Now, click in the Select Target
field; the table number should appear in it. Click Mark Target.
A [Target] code will appear in the caption. Then click Close.
- At this point
you can drag the box-with-table to a location on the page. It
probably is best to "anchor" it to a paragraph (with
the Position feature from the context menu, when you right-click
on the box). But you can experiment with other Positions.
- Click in the
document text area at the location where you want the reference
to the table. Then click Tools, Reference, Cross Reference. In
the Reference Type field, select (as above) "Caption Number".
Then click in the Select Target field and, in the drop list,
choose the table number of the table. Click Mark (but /not/ Mark
Target!). A '?' mark will appear in the document.
- At this point
(or later, when you are finished) you can click Generate to generate
the links between the references and their targets.
- Repeat the above
for each of your tables.
- Need to cross-reference
a Figure box? Once the box is placed on a page -
- Edit the box's caption (right-click
on the box, select Edit Caption); in Reveal Codes the cursor
should now be next to the "Figure x" code (where "x"
is a number; the code itself is shown as an [Open Style: FigureNum]
code).
- While still in the caption,
click Tools, Reference, Cross Reference, Reference Type: <Caption
Number>, Select Target: <give a name to the box's target,
such as "Box3">; click on Mark Target, then Close.
- Note that if you select
the [Open Style] code first, the target name should automatically
appear in the Select Target field.
- Next, place the cursor where
you want the reference to go in the body text; click on Tools,
Reference, Cross Reference, Reference Type: <Caption Number>,
Select Target: <choose the name of the box from the list,
such as "Box3">; click on Mark, then Close.
- Finally, generate the cross
references with Tools, Reference, Generate.
- See also the
next tip below.
- Need to number
some graphic box images ("Figure 1," "Figure
2," etc.) but not all images?
- First, add captions with numbers
to the ones you need captioned and numbered:
- Right-click the image, choose
Caption, then click Edit. "Figure 1" appears by default
if you have inserted a graphic image; a simple "1"
appears if you have inserted a text box; etc.. Type some text
after the number if you need a description or title, then click
outside the image to go to the body text area.
- Insert (or go to) a new image,
and repeat the process.
- When finished, un-number
the images that should not be numbered:
- Since WordPerfect keeps track
of image numbers with an internal counter (a different counter
for Equation, Figure, Table, Text, and User boxes), you can turn
the counter off for the images that should not be numbered.
The other images will be properly numbered. Here's how.
- Right-click an image you do
not want numbered and choose Caption from the context menu.
The Box Caption dialog appears.
- If the image is already captioned,
click the Reset button to revert the image to a non-captioned
image (i.e., delete any caption for that image).
- Next, click Change, then <none>
for the Counter type.
- Finally, click Select, then
OK.
- Go to the next image you don't
want counted or captioned, and repeat the above four steps. All
other captioned and numbered boxes should then be properly and
automatically numbered in sequence. If some are not, right-click
them and choose Caption, then click the Edit button. This should
reset the displayed number.
- Here's how to
install the entire Clip Art catalog (located on the installation
CD Disk 2) to a hard drive so that you can have ready access
to it without using the CD. [Warning: This involves a small change to the
Windows Registry. Always make a backup of the Registry before
modifying it. For information, see Microsoft's Support Knowledge
Base at http://support.microsoft.com
and Search for "edit Registry in Windows XP" (for Windows
XP; various versions of Windows have different articles, so use
the appropriate Windows version in your Search].
- The following method was posted
by Charles Rossiter, Corel C_Tech, on a Corel newgroup. It refers
to WordPerfect 12, but the method should work for other versions
that ship with a separate ClipArt CD:
- "With CD#2 in its drive,
access the full set of clipart just by doing Insert, Graphics,
Clipart. Close WPWin12.
- Copy the entire F:\Graphics
folder (assuming F is the CD drive) to E:\Graphics (assuming
E is the target hard drive partition).
- Edit the Windows registry and
search for 'srb'. There will be a few entries -- you need to
find the one that references F:\Graphics. Just change the F:\
to E:\.
- Now launch WPWin12, without
CD#2 in its drive. Do Insert, Graphics, Clipart and you should
have access to all the Clipart."
- TIP: Recent versions of WP include the catalog
(a PDF file) for all clip art on CD #2.
- Create "sticky
notes" in WordPerfect.
- See this
thread on WordPerfect Universe.
- Insert a "Post-It"-type
note (or yellow "sticky note") in a WordPerfect (or
Microsoft Word) document with Insert, Object, CorelMEMO.
- For an alternative to these
electronic "sticky notes," see 3M Post-It Software
Notes.
- Want to add
your scanned signature to a document?
See this
thread on WordPerfect Universe.
- Graphics and
"file bloat." If
documents with graphics in them result in large, bloated file
sizes, perhaps it is because you are saving Undo changes when
you save the files, thus saving additional copies of any inserted
graphics along with the originals. (Additionally, WordPerfect
converts all inserted graphics to its own WPG format, resulting
in larger file sizes than expected in some cases.) Solution:
Click on Edit, Undo/Redo History, Options and make sure that
"Save Undo/Redo items with document" is NOT checked.
Then re-save the file. (For more on this option as it relates
to sharing confidential documents with other users, see here.)
- JPEG images: If importing a JPEG image (*.JPG) into
WordPerfect on an Intel Pentium 4 computer causes the photo to
appear partly missing (or black), see "Parts of my imported
image are missing or appear blank in WordPerfect" (Answer
ID: 207681) on the Corel
support site.
- [WordPerfect 10/11/12/13:] Line up text boxes or other graphics in WP10+ with the Align and Distribute tool.
Once you have created several text boxes or other graphics, you
can select all (or a group) of them by holding down your <Shift>
key while you left-click each box. This will put a (borderless)
box around all the boxes you have selected. Right-click inside
this parent box (click directly on top of one of the child boxes)
and you can Align and Distribute the child boxes inside the parent.
(Use the Help button on the Align and Distribute dialog for more
information.) Also, the entire parent box can be dragged into
position and right-clicked to select a caption, border, etc.
- Create a page border with
repeating graphic images
(clip art, photos, etc.) around the four edges of the page (the
method requires Corel Presentations, part of the WordPerfect
Office Suite). To create a page border using text, see the TextBord macro in the Library
(Presentations not required).
- Problems inserting
graphics into WordPerfect on a Windows 2000 or Windows XP computer?
- In both Win2000 and WinXP, to
be able to insert non-wpg graphics, you have to enable indexing
service on your NTFS partition, although you can disable it overall.
- Double-click My Computer to
get a list of partitions. Right-click on the partition with the
graphics. Select Properties. Check on the option "Allow
index service to index this disk ...".
- In Win2000 to disable indexing service overall,
you can do Windows Start, Search, Files or Folders, if needed
click on Search Options to open that sub-dialog. If Indexing
Service is enabled, you can set it to disabled, which should
over-ride the option for the particular partition which has to
be enabled.
- In WinXP to disable indexing service overall,
you can do Windows Start, Search, Files or Folders, click Change
Preferences. Now click Without Indexing Service and select the
option "No, do not enable indexing service", which
should over-ride the option for the particular partition which
has to be enabled.
- Getting a message
about your image being greater than 27 inches?
- From Charles Rossiter, Corel
C_Tech, with regard to the "Graphic image viewport width/height exceeds
27" (inches)" message:
- "This is a known problem
with JPG or GIF graphics. The key is not just the size of the
graphic, but also the resolution in dots per inch. Take the number
of pixels (dots) that the graphic is wide (or long) and divide
that by the resolution in dpi. The answer is in inches, and is
the size of the graphic. If that size is greater than 27.308
inches (69.36 cm), then the conversion will abort.
- The solution is just to change
the resolution. As far as WPWin is concerned, doubling the resolution
halves the size, for example.
- With many graphics packages,
you can change the resolution, and this has no adverse effect
on the graphic or the quality of the image. You can try ... [the
free program] IrfanView
to reset the resolution. Then the graphic will open in WPWin."
- Follow up quote from Charles:
- "Let me go through this
in detail. The key size is 27.308 inches. When you open a jpg
file in IrfanView or VuePro32 or other package, you will see
a status line giving the number of pixels in the graphic and
its resolution. If you divide the larger dimension by the resolution
(dpi or pixels per inch), you will get the size of the graphic
in inches. If that size is bigger than 27.308 inches (32768 wordperfect
units at 1200 units per inch), then WPWin will not open it.
- So you need to increase the
number of dpi, to decrease the size
perceived by WordPerfect. One way is to open the graphic in IrfanView (and save it immediately
with a new name, but still as a jpg file). Do Image, Information
and change the DPI from the probable values of 72 by 72, to 144
by 144 (for example). As you make such changes, you can see the
print size changing. Just make sure the Print Size is less than
27.308 inches. Now save the graphic with another new name. It
will now open in WordPerfect."
- Using boxes
to cover
up dividing lines
between columns in newsletters
or similar document styles in WordPerfect 8/9. This tip can be
used to cover up text, parts of a table, clip art, etc.
- Controlling
the printing and non-printing of graphics with a macro is done with the PrintGraphics()
command. Unfortunately, the "on" and "off"
parameters are reversed in their common meanings. Here are
two small demonstration macros to show the difference. Load a
document with both text and graphics and play the macros, one
at a time. Also: In your own case, it might help to reset the
PrintGraphics() setting to your preferred state before
the macro exits so that subsequent print runs during the same
session print (or don't print) graphics according to your standard
preference.
- // Macro #1
// True! = select Print dialog choice: "Print Text
Only" - do not print any graphics.
PrintGraphics (State: True!)
Print (FullDocument!)
Return
- // Macro #2
// False! = deselect Print dialog choice: "Print
Text Only" - print graphics, too.
PrintGraphics (State: False!)
Print (FullDocument!)
Return
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Barry MacDonnell's