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Customize the return address on envelopes
with graphics and font attributes
Related pages:
How WordPerfect
finds a mailing address on your letter
Convert
Address to Upper Case |
A visitor on a Corel newsgroup asked:
"Is there any way to get the return
address on an envelope to print as a logo or formatted text file?
In other words, I want the return address to appear as a graphics
logo or even as text that has been formatted with different fonts
and font attributes."
There are at least two ways to do this.
Method A - use a "QuickWord"
Overview
Create a QuickWord that contains a
graphic and other desired formatting, and use that in the return
address window of the Format, Envelope dialog box. As long as
you have QuickWords set to expand as formatted text (Tools, QuickWords,
Options, "Expand as text with formatting"), and have
enabled (checked) the box, "Expand QuickWords when you type
them," the QuickWord will be expanded -- with logo and custom
formatting -- when the envelope is printed or appended to the
document.
For more on creating, using, and managing
QuickWords, see here.
See Method B below if you use WordPerfect
6 or 7.
HOW TO DO IT in WordPerfect
8 and later versions
- Create the custom return address at the top
of a new, blank document.
- Add your graphic logo and other formatting,
such as your preferred font type and font size, to the return
address. Size everything to the required dimensions needed on
your envelope. (Print the page to see how it will appear on the
envelope.)
- Tips:
- Note that you probably should set the left
and top page margins (Format, Margins) to some minimum amout
such as 0.25" (the minimum depends on the printer you use)
so that the return address will sit in the top left corner of
the envelope.
- For graphic images, you can right-click on
the image to choose Position, and then set it to specific distances
from the margin or edge of the page. If your left and top margins
are already set to, say, 0.25" then set the Position some
amount from the top and left margins.-- e.g., 0.0" for flush
against the margins.
- You can use a table to help align things
and add (or remove) cell borders or fills. Just be sure to drag
the right edge of the table to the left to create a smaller table
width that will fit into the return address area of your envelope.
- See this screen
shot for an example set up, including the format codes used
to create it. And here
is the resulting envelope created with the QuickWord technique
described in the next paragraphs. (Tip: To create matching business
cards, see this PDF file.)
- Select the
entire return address and any adjacent formatting or other codes,
such as table definitions or graphic [Box] codes. It may help
to use Reveal Codes to be sure you select all text and any desired
formatting codes.
- Notes:
- It can be easier to select things in the
Reveal Codes window by placing the cursor at the starting point,
then hold down the <Shift> key while you move the cursor
with an <arrow> key.
- What you select will become part of the QuickWord
in the next step.
- Don't select any [Paper Sz/Typ] codes. This code is used to define the current page, not
the envelope page.
- Leave the selection "on" (i.e.,
everything should be highlighted).
- Next, create the new QuickWord.
- Click on Tools, QuickWords, and in the "Abbreviated
form" field type a QuickWord (e.g., \RA).
- Note: Using a backslash (\) before the abbreviation's
letters -- or any other key that is not likely to be used with
letters -- is a good way to tell WP that the characters (e.g.,
\RA) are to be treated as a QuickWord.
- Click on Add Entry.
- Before you close this dialog, be sure to
enable "Expand QuickWords when you type them."
- If you are using a graphic, different fonts,
or other formatting in the return address, be sure to click on
the Options button while in the QuickCorrect dialog, and check
"Expand as text with formatting."
- Click OK to return to your document.
- Put the new QuickWord in the return address
area of the Envelope dialog.
- Open the Envelope dialog with Format, Envelope.
- In the return address field, enter the QuickWord
(e.g., \RA, if that's what you named it).
- Enable the checkbox, "Include return
address." (Note that you won't see the QuickWord expand
until the envelope prints or is appended to the current document.)
- Test it: Type
a sample address in the Envelope dialog's Mailing Address field
(or first load a letter with a properly
formatted mailing address already in the letter, then
open the Envelope dialog), then click "Append to Document"
to run a quick test. You should see the return address appear,
fully expanded, in the appended envelope at the bottom of the
current document. (If not, verify that "Expand QuickWords
when you type them" and "Expand as text with formatting"
have been enabled in the QuickCorrect/QuickWords dialog.)
- Tips:
- The QuickWord will remain in the Return Address
field of the Envelope dialog until replaced by another address
or QuickWord. (You may want to use several different QuickWords
for different return addresses.)
- It sometimes helps to know the simple "rule"
that WordPerfect uses to find the recipient's mailing address
on your letters. This can help you set up letterheads properly.
See How WordPerfect finds a
mailing address on your letter.
- You can use a macro to convert the
address to upper case, stripped of certain punctuation,
to conform to the U.S. Postal Service's suggested format. See
Convert address to upper case.wcm.
Method B - use a custom envelope template
If you have an earlier version of WordPerfect
(or even if you don't), you could create a custom envelope template
and have a macro call it each time you need it (and automatically
insert the recipient's address, too). See custom envelopes
in the Library. (Also see the envelope
stamper macro in the Library, which stamps a message on the
envelope, such as CERTIFIED MAIL.)
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