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Headers, Footers, and Watermarks
- how to start, stop, suppress, change,
replace, delay, overlay, and remove them
Some related items:
Page identification
topics
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SupDelay
macro - Automatically set up "second pages" with
"page identifiers" using Suppress and Delay codes
Page identification tips - Create even
and odd page identification
in headers or footers - Create a third type of "header"
or "footer" for additional identifying information
Stamps - Creating "DRAFT," "COPY," and
other identification stamps on the pages of a document
LetterHd - An automated letterhead template with second page
identifiers
How to create "Continued
on Page x" footers where "x" is the number
of the following page
Using two footers
simultaneously (one for page number,
the other for separator line and filename, etc.) so that items
do not overlap
Outside the margins - Creating text outside a document's page margins,
along the edge of the page(s) |
Other related
pages
|
Mixing landscape and
portrait pages: How to maintain headers, footers, and page
numbering at the top and bottom of all pages when you mix landscape
orientation with portrait
Pleadings - Modify the legal Pleading feature (in Watermark B) |
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First things first:
Headers, footers, and
watermarks are available on the Insert
menu (on the top menu bar) in WordPerfect -- assuming you are
using a WordPerfect menu and not a Microsoft Word menu
(see here if you use one of the
MS Word menus).
They will be visible onscreen
in Page mode (turn it on with View,
Page) or if you are directly editing them. They usually contain
text but can contain graphic images and format codes (page number,
current date, filename, line justification, etc.).
Like page numbering, they
are considered "repeating elements" or "repeating
substructures" because
they are designed to automatically display on more than
one page even though you (typically) need only create them once
in a document.
WordPerfect provides two
"flavors" (i.e., varieties, or types) of each of these
three elements, A and B, so you have
six easy ways to add extra information -- often called "page
identification" -- to multiple pages in your documents.
Some additional features
of these repeating elements are available from the context-sensitive
Property bar that should appear when your cursor is inside the
element.
Check out the context-sensitive
Property bars, which can also be customized. Once
a header, footer, or watermark is on screen (see the next topics,
"How to start them" or "How to change them...") and your cursor
is inside it, it is worth exploring the context-sensitive Property
bar that appears for useful features related to that element,
such as buttons to insert a page number inside a footer or set
headers to display on even and odd pages.
- Important:
Property bars for these elements (and many other items such as
selected text, tables, and columns) are visible only when your
cursor is inside one of them and View, Toolbars, Property
Bar is enabled.
- Note: If you
use the Header/Footer Property
bar button (or other method such as
Format, Page, Insert Page Number) to put page numbers inside
a header or footer, you probably will want to turn normal
page numbering off (if it was turned on) with Format,
Page, Numbering, Position: <No page numbering>. Otherwise
you will get two numbers on each page, one in the header or footer
and one on the page itself. (For more on page numbering see the
links in the sidebar column on the left.)
- Tip: For "Page
x of y" numbering inside a header or footer:
While the cursor is in the header or footer, use the Page Numbering
button on the Header/Footer Property
bar to choose Page Number; then type
" of " in the header or footer; then use the button
again and choose Total Pages. Each button choice inserts a code
which does the work of displaying the numbers. The "total
pages" number is automatically updated when you add or delete
pages in the document. The "page" number can be reset
from the main WordPerfect menu with Format, Page, Number, Set
Value. [See also the previous paragraph about preventing duplicate
page numbering.]
How to start
them, exit from them, and view them on screen
|
To start them (i.e., create
a new header, footer, or watermark):
- Place your cursor at the top of the
page (in the body text of the document) where you want to start
the header, footer, or watermark (usually, on page 1), above
all text or other items;
- click Insert menu;
- select the element you need -- Header/Footer
or Watermark -- then select the type (A or B);
- click Create;
- enter the text, graphics, table, etc., to
create the header, footer, or watermark. [To change the format
-- e.g., the font or margins -- see Footnote 3.
Also see the left column (sidebar) on this page for information
about page numbering and page identification, which often use
headers, footers, and/or watermarks.]
To exit from these substructures and return
to the main document:
For headers and footers:
- Click anywhere in the main document area
or
-
click the Close button on the Header/Footer property bar.
For watermarks:
- Click the Close button on the Watermark
property bar
or
- click File, Close to close the watermark
window.
To see them on screen after you
exit from them you should not be in Draft view [on the
View menu]. Use Page or Two Pages view. Draft view hides
them to minimize what some users think of as "screen clutter"
so they can concentrate on just the body text.
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Tips
- In the Reveal Codes pane (enable it with View, Reveal Codes), and with your
cursor in the main document area (the "body text" area),
these structures will appear as a single code (e.g., [Header A]).
These codes can be deleted in Reveal Codes by simply dragging
them from Reveal Codes or using the <Delete> or <Backspace>
keys. They can also be moved downward by typing or inserting
material above them. If they are moved down this way,
they might start on a different page from the one you wanted.
Hence, it is a good idea to start these structures at the very
top of the page, above all other items.
- See Laura Acklen's tutorial
on creating headers and footers for representative examples,
such as adding page numbers in a header or footer, adding the
current document's filename, even/odd page placement, etc. She
also posted a tutorial
on page numbering.
- As an alternative to the above "Insert
menu" method, you can delay
starting the header, footer, or watermark to another page. This
is usually done at the top of the first page of the document
with a Delay code: see the Delay section
below. It will cause the header, footer, or watermark to appear
on the specified page and pages following that page, but not
appear on page 1. Note that there are certain advantages to
this alternative method, as explained in the Delay
section.
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[Page Top] |
How to stop
them
There are three
ways to do this.
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Method A. You can suppress any of these elements (and page numbering, too) on
a given page.
Place your cursor at the top of the page (in
the body text of the document) where you want to suppress the
desired element(s). Then click Format, Page, Suppress.
These repeating elements will still show up
on other pages (if any); they are merely stopped (suppressed)
from displaying on the page with a [Suppress] code. This
can be handy if you only need a page or two without headers,
footers, or watermarks.
For example, if Header A is suppressed on
page 3, you would have the page sequence, AAXAAA...., where "X"
is a page without the header.
Schematically (showing the first several pages)
-
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Header A |
Header A |
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Header A |
Header A |
Header A |
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[N.B.: In some versions of WordPerfect, editing
pre-existing choices in the Suppress dialog to change your choices
can cause the Suppress code to be removed from the document (it's
a bug), so it is a good idea to examine the document to see if
this happens. If it does, simply reapply your choices at that
page location with Format, Page, Suppress.]
See also the example below,
which uses [Suppress] and [Delay] codes. |
|
Method B. You can discontinue a header, footer or watermark on a specific page.
This is done from the Insert menu (e.g., Insert,
Header/Footer, Header A, Discontinue).
"Discontinuing" an item means that
the item will show up on all pages prior to the one where
the setting was enabled. It is normally done at the bottom of
the last page where you want the header, footer, or watermark
to show up.
Discontinuing these structures might be useful
when you do not want any more of them to show up in the rest
of your document (e.g., in an Appendix or Index) or for a given
section of your document (i.e., spanning more than one page).
|
Note that you can create a new header, footer,
or watermark of the same "flavor" (A or B) from the
Insert menu (e.g., Insert, Header/Footer, Header A, Create)
and it will automatically discontinue the existing item,
and replace it with the new version from that point forward until
it is discontinued or replaced with yet another new version (if
any). You do not have to discontinue a header, footer,
or watermark to start a new, different one. See the next
section, "How to change or replace them". |
If, for example, Header A is discontinued
on page 3, you would have the page sequence, AAXXXX....
Schematically (showing the first several pages)
-
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Method C.
(Similar to Method B above.) You can
delay discontinuing the header, footer, or watermark
to another page.
This is usually done at the top of the first
page, in the body text area of the document. It will cause the
header, footer, or watermark to appear on page 1, but stop appearing
on page 2 (or some other specified page). See the Delay
section below.
[Page Top] |
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How to change
or replace them
There are three
related concepts here (described in A, B, and C below), depending
on what you wish to accomplish.
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A. Change the content of headers/footers/watermarks.
To change the content of the currently
displayed header/footer/watermark (either A or B),
you can edit the current version of the item in one of
two ways.
Place your cursor on the page that displays
the item you want to change, then
either
- click (for example) Insert, Header/Footer, Footer
A, Edit
or
- click
inside the header/footer/watermark itself (assuming you are not
in Draft view) and edit it directly.
Then add new content or change the existing
content. (See the Important Note below.)
Tips
- To change fonts or margins for these items,
see Footnote 3.
- Be sure to explore the buttons on the context-sensitive
property bars that appear
when your cursor is inside one of these structures. The
buttons allow adjusting the header/footer's distance to body
text, its even/odd page placement, a watermark's shading, etc.
One of them lets you quickly insert a horizontal line. Pass your
cursor over these buttons to see their functions appear in a
balloon tip.
To exit from these substructures and return to the main document:
For headers and footers:
- Click anywhere in the main document area
or
-
click the Close button on the Header/Footer property bar.
For watermarks:
- Click the Close button on the Watermark
property bar
or
- click File, Close to close the watermark
window.
To see them on screen
after you exit from them you should not be in Draft view
[on the View menu]. Use Page or Two Pages view. Draft
view hides them to minimize what some users think of as "screen
clutter" so they can concentrate on just the body text.
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IMPORTANT NOTE
All such editing changes will affect
the display (and printout) of the header/footer/watermark
you are editing.
That is, the changes will show up on any
previous pages where the current item is displayed, as
well as on any following pages.
You need only edit the current item on any page
where it displays in order to change the same item on all
pages.
To replace (supercede) the content
of one header/footer/watermark with a new one further down in
the document (e.g., a header containing a new chapter title),
see the "To replace...content..."
section below. |
Schematically (showing the first several pages)
-
If you Edit Header A on page 4 to make
a change to the Header...
|
Header A |
Header A |
Header A |
Edit
(change)
Header A |
Header A |
Header A |
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...it will produce this
change in the document:
Changed
Header A |
Changed
Header A |
Changed
Header A |
Changed
Header A |
Changed
Header A |
Changed
Header A |
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B. Change the font or margins of headers/footers/watermarks.
See Footnote 3. |
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C.
Replace (supersede or supplant) the content of headers/footers/watermarks.
To replace the content of a header, footer,
or watermark somewhere in the document after the page
where you first created that item and leave the previous version
of that item unchanged, you must create a new header,
footer, or watermark (of the same type, A or B) at the new location
where you want the change to take effect.
The new item will then supersede -- but not
delete -- the prior item. [Since these items display continuously
in a document, some users may conceptualize this process as "unlinking"
new header/footer/watermark material from the existing (i.e.,
previous) material.]
This is often done to change chapter or section
titles in a manuscript's header. Just create a new header of
the same type (A or B) on the new page with Insert,
Header/Footer, Header (A or B), Create, and it will supplant
the old one.
For example:
To change the text or other content in Header
A starting on page 4, and continuing on the following
pages (but not on the previous pages), you would --
- place your cursor on page 4 -- usually at
the top of the page;
- click Insert, Header/Footer, Header A,
Create (not Edit);
- type (or paste) the new content inside the
new, empty header (caution: don't delete or edit the [Open Style]
code inside the header area, unless you need to do so for a specific
reason; see Footnote 2); then
- exit from the header by clicking anywhere
in the main document area, or by clicking the Close button
on the property bar.
You should now see the new Header A's
content take effect on that page, and the old Header A's
content should stop on the previous page, as shown schematically
in the diagram below. (You will also see a new [Header A]
code in the Reveal Codes pane on page 4. This tells WordPerfect
where to start the new version of Header A.)
As previously noted, if you simply edit the
current header (e.g., with Insert, Header/Footer, Footer A,
Edit) you will change the current item wherever
it is displayed in the document. That is, the change will show
up in the same item on all previous pages as well as all following
pages. To change Header A (using our example) to something
else, you must cause a new Header A to "take over"
from the older Header A. (The same thing applies to footers
and watermarks.)
Some users try and replace an existing header/footer/watermark
at some point after page 1 by editing the existing item, rather
than by creating a brand new one on the later page. This is a
common mistake, and probably stems from the idea that headers,
footers, or watermarks seem to "flow" only in one direction
-- forward to the end of the document -- much like applying a
new font type at a specific location. In fact, editing one of
these elements simply changes the display of that item
on all pages where it is set to display -- both on previous
pages (if any) and on following pages (if any). These elements
are displayed in both directions from the page where you
are viewing them.
Hence, to replace the content of one of these
items from a particular page forward, think in terms of
superseding or supplanting it, not in terms of editing it.
You can also think of these items as single
"structures" or small "containers" that --
once created on a given page -- have the ability to show up on
all pages from the point of creation onward. You can change
the same structure (e.g., Header A) later in the document by
editing any single display of it, not just on the page
where it was created. All "instances" of that structure
will change immediately -- forward until discontinued, or another
item of the same type (A or B) is encountered, and backward to
the creation page. (You are really only dipping down into a single
structure when you edit a repeating element on any page where
it displays. WordPerfect takes care of displaying it wherever
-- and however often -- it is required.)
In summary:
To replace the same structure so that
the new content appears at a specific point in mid-document,
thereby leaving the display of the older version of that item
on previous pages alone, you can do one of two things:
- Either discontinue the old structure
(if you don't want any more of them to display on subsequent
pages, as demonstrated in the previous section, "How
to stop them"); or
- create a new,
revised one on a new page, as in the next illustration
(if you want them to display on subsequent pages). Most often
you will choose this option.
The following diagram illustrates a replacement
header on page 4.
Schematically (showing the first several pages)
-
If you Create a new Header A on page
4...
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Header A |
Header A |
Header A |
Create a new
Header A |
Header A |
Header A |
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...it will produce this
change in the document:
Old
Header A |
Old
Header A |
Old
Header A |
New
Header A |
New
Header A |
New
Header A
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[Page Top] |
How to delay
them to another page
|
To add to this mix of options, you can delay the onset
of any of these elements by one
or more pages, or delay when they should stop.
That is, you can -
- delay the starting of a new item (e.g., delay the start of a new footer
until the second page);
- delay the stopping or "discontinuance"
of an item (e.g., shut off, on page 2, a header, footer and/or
watermark that was created on page 1); or
- delay the suppression of an item until a specific number of pages have
passed.
The principal advantage of this feature, and
its most common use, is to allow you to set up special formatting
for a subsequent page -- but these actions will only have an
effect if there are subsequent pages. Otherwise, they
exist only as format codes inside a "container" code:
the [Delay] code you will see if you use this feature.
To use this feature in a document, click Format,
Page, Delay Codes, X (where 'X' is the number of pages to
delay the action -- usually this is set to "1"). Typically,
you perform these steps on page 1 so that you can delay some
action until page 2, if there is a page 2.
This opens the Define Delay Codes window,
and any actions you specify there -- such as starting a new header,
discontinuing an existing footer, or setting new page margins
(but see the NOTE below) -- will be carried out on the specified (subsequent)
page.
To exit from the Define Delay Codes window,
you can use the Close button on the Delay Codes toolbar or property
bar (depending on which is displayed). Alternatively, use File,
Close to close that window.
If, for example, Header B is delayed
until page 2, you would have the sequence XBBBBB....
Schematically (showing the first several pages)
-
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Header B |
Header B |
Header B |
Header B |
Header B |
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And if, for example, Footer A is discontinued
on page 2 and Footer B is started on page 2 . . .
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Footer A |
Footer B |
Footer B |
Footer B |
Footer B |
Footer B |
In the first case you could, of course, simply
suppress the element on page 1. But because delay codes are created
in their own special Define Delayed Codes window, you can delay
several items with the same [Delay] code, which might be a better
way of keeping them together.
Cautions
- A downside to using a [Delay] code: You can't
use Edit, Find and Replace to search inside a [Delay]
code. However, you can use F&R to remove these elements;
see "How to remove them".
Tips
- See also the example below,
which uses [Suppress] and [Delay] codes.
- Editing the contents of a [Delay]
code:
- You can open an existing [Delay] code the
same way you can open (to edit) many WordPerfect codes. Just
double click on the code in Reveal Codes.
- Note that Delay codes are actually a pair
of codes. The first (typically located on page 1) is the clickable
one, and the second, non-clickable one is the "activation
point" or "marker" where the code will take effect.
Like all paired WordPerfect format codes, if you delete one,
the other is also deleted.
- To exit from the Define Delay Codes window,
you can use the Close button on the Delay Codes toolbar or property
bar (depending on which is displayed). Alternatively, use File,
Close to close that window.
- Advanced tip:
You can hide the [Delay] code inside the document's
initial [Open Style] code to prevent accidental deletion
or movement of the [Delay] code. See Footnote 1.
Note
- You can delay other things, such as setting
new page margins or returning (resetting) them to the
1-inch default on page 2 of a document. But see this
tip first: A small bug was introduced in WP10 (and still
present in later versions) that requires an extra step in the
Delay Codes procedure.
[Page Top] |
How to overlay
them
|
It is worth remembering that, like transparent
pieces of film, you can overlay either type (A or B) of a repeating
element with the other type by using them on the same page(s).
Since A and B of the same element will occupy
the same space on the page, be sure to separate text or graphics
inside them so the material in one doesn't conflict with (i.e.,
overlap) the material in the other on the same page. (Usually,
setting different line justification or adding a few hard returns
will separate the materials. For more precision, use Format,
Typesetting, Advance.)
[Page Top] |
How to remove
them
|
Headers, footers, and watermarks are created
with WordPerfect format codes, so you can delete
them from the document by deleting the codes. (You should back
up your document first.)
Here are some general methods:
- Open the Reveal Codes window to locate the
code. Then either (1) drag the [Header], [Footer], or [Watermark]
code from the Reveal Codes window to delete it; or (2) use the
[Delete] or [Backspace] keys to delete the code.
- If you need to quickly delete all
codes of a given type in the document, place your cursor at the
very top of the document (before all codes and text), then click
Edit, Find and Replace.
- In the Find and Replace dialog that appears,
delete anything that might be in the "Find:" field,
then click Match, Codes from the dialog's menu.
- In the Codes dialog that appears, scroll
down to code you want to remove: Header A, Header B,
Footer A, Footer B, Watermark A, or Watermark B.
Click on the listed item in the Codes dialog, then click Insert
& Close. You should now see the code in the "Find:"
field.
- Tip: You can also copy the code from your document and
paste it into the Find and Replace field.
- In the Find and Replace dialog's "Replace
with:" field, choose <Nothing> (or simply delete
the contents of this field with Delete or Backspace), then click
Find Next (to find the first code), then click Replace.
- Repeat deleting each remaining code with
Find Next ... Replace, or simply click Replace All.
- Note: You cannot use Find and Replace to find codes inside
a [Delay] code, as mentioned above. This
is a limitation of the program, at least for recent versions
of it. You will have to edit the [Delay] code by double-clicking
on the [Delay] code in Reveal Codes and then removing the header,
footer, or watermark code contained in it.
[Page Top] |
Example: Modifying the current document or a custom template
|
For the current document: Note that you can use this method in the current
document (.WPD), but the SupDelay
("Suppress and Delay") macro probably is more convenient
if you have to do it often. For future documents, you probably
will want to modify the template (.WPT) on which those documents
are based. See the procedures below.
For new custom templates: Create the template with File, New (or New
from Project), Options button, Create WP Template.
A new document will open, named Template1. You can create everything
here, or import a previously created (one page) document with
Insert, File.
For existing custom templates: Edit the template with File, New (or New from
Project), select the template by name, then click the Options
button and choose Edit WP Template.
Example (taken
from the SupDelay macro page):
Let's say you want to use Header A, Footer
A, and/or Watermark A for your first page letterhead design (or
to supplement the design of preprinted stationery), or for the
title page of a company report.
Assume you want to use Header B, Footer B,
and/or Watermark B for other things (such as a name, date, document
title or page number) on the second and subsequent pages -- if
there are any such pages in a given document.
Also assume you have set new margins on Page
1, and want to return the margins to some preferred default setting
on subsequent pages, if there are any. (Sometimes body text "runs
over.") You don't have to create any header, footer,
or watermark, but if you do you can set them up like this:
|
Page 1: |
Page 2 and subsequent pages
(if any): |
|
Header A available |
(Header A discontinued) |
|
(Header B suppressed) |
Header B available |
|
Footer A available |
(Footer A discontinued) |
|
(Footer B suppressed) |
Footer B available |
|
Watermark A available |
(Watermark A discontinued) |
|
Watermark B available |
Watermark B available |
|
No page numbers on Page 1 |
Page numbering continues (if page numbering was
turned on) |
|
Page margins can be customized |
Page margins reset to 1" (the WordPerfect
default setting -- but this can be easily changed; also be sure
to read the Note in the delay
section above on this page) |
Here's how.
- Go to the top of your template (i.e., page
1) and set up both varieties (A and B) of the headers and footers,
set up one or both watermarks, and set new Page 1 margins if
desired.
Then either play the SupDelay
macro or manually suppress and delay pages:
- Assuming you have used Header A and Footer
A on the first page of the template, you can set up Header B
(and Footer B) for the second and subsequent pages. Do both of
these things while editing page 1 of the template. That is, create
all headers and footers on the first page.
- Next, you need to discontinue (i.e.,
stop) Header A and Footer A on the second and subsequent pages
(you don't need them anymore), and supress Header B and
Footer B on page 1 (you don't want them to appear until page
2).
- The first task (discontinue Header A and
Footer A) is done with Format, Page, Delay Codes, 1, OK.
Then click Header/Footer, Header A, Discontinue. Do the
same for Footer A. You can also discontinue Watermark A, if it
is used, and reset margins for the second and subsequent pages.
Then click the Close button to return to the main template
window.
- For the second task (suppress Header B, etc.),
go to the top of the document and click Format, Page, Suppress.
On the dialog that pops up, choose Header B, Footer B, and
(probably) Page Numbering. Click OK.
- Save the template with File, Save.
If it's a new template, save it in the group category of your
choice.
- TIPS
- On page 2 of the template you can create
a new Header A, Footer A, and Watermark A instead of discontinuing
(stopping) them. The newly created elements will simply take
over on page 2, automatically discontinuing the same elements
that are on page 1.
- You can set a default header or footer
separation distance (i.e., the distance between body text
and the header/footer) by temporarily creating an empty header
or footer in the template, clicking the Header/Footer Distance
button on the Property bar and setting the new distance, then
clicking outside the header or footer to dismiss it (unless you
truly want to create an actual header or footer for all
new documents!). You should see a [Header Sep] or [Footer Sep]
code in the template's body text area, which will be replicated
in all new documents.
- Several of the above techniques were used
in the LETTERHD template
in the Library.
[Page Top] |
|
|
Footnote 1
Hide the Code [Continued
from "How to delay them to another page," above]
Here's a tip to let you "hide" a
[Delay] code so it is less likely to be moved or deleted
accidentally:
Step 1. Open
Reveal Codes, and in the main document area select just the new
[Delay] code (this is most easily done with <Shift+arrow>),
and cut it to the clipboard with <Ctrl+X>.
Tips: Delay
codes are actually made up of two codes: the first [Delay]
code (usually located at the top of the document) tells WordPerfect
what to do; the second [Delay Codes] code appears on the (delayed)
page and tells WordPerfect to start doing it. You can double-click
the first code of the pair to open the Define Delay Codes window;
if Reveal Codes is open you can see what is inside the [Delay]
code, which acts as a sort of container for other codes (and,
sometimes, text or other things, such as styles) The second code
of the pair ([Delay Codes]) is not clickable. Finally, like all
paired WordPerfect format codes, if you delete one, the other
is also deleted.
Step 2. Double-click
the initial [Open Style: DocumentStyle] code at the very
top of the document; this opens the Style Editor for the document.
Step 3. Paste
the [Delay Code] into the Styles Editor's Contents field,
then click OK.
Tips and Notes
- Just remember to look inside the initial
style code if you need to revise or delete the [Delay] code!
- You can use more than one Delay code in the
document's initial style.
- Caution: Do not try to create a [Delay] code for a Header,
Footer, or Watermark directly inside the document's (or
template's) initial style's Styles Editor by using the menu in
the Styles Editor dialog, or the program may "hang"
on you under some conditions. Instead, either cut the
[Delay] code from the document and paste into the Style Editor
as explained above, or copy an existing [Delay] code from
another document and paste it into the Styles Editor.
- Macro writers: You can easily incorporate formatting codes inside
a document's (or template's) initial style with a macro. See
here for an example.
Footnote 2
Inside the Header or Footer area [Continued from the example in "How to change
or replace them", above]
The [Open Style: HeaderA] code inside
the Header area (a similar code exists for Footers and Watermarks)
is designed to apply system default format settings for
the header (or footer or watermark) areas-- which, in this particular
instance, comes from the system style, HeaderA.
Normally, you will not want to delete
this code, since it might be applying formatting from the system
style.
Also, unless you need to apply special formatting
-- or even some text -- inside this code, you normally will have
little need to edit it (by double-clicking on the code).
The reason: Any changes inside this code will show up in all
versions of Header A in the document -- backward and forward
in the document -- not just in the new version going forward
from that page in the document. (But see Footnote
3, for an explanation of when this might be useful.)
Footnote 3
Modifying the format of Headers,
Footers, and Watermarks
By default, these substructures inherit their
formatting from the document's initial (or default) style settings.
That is, whatever font and margins were set in the current document's
initial [Open Style: DocumentStyle] code -- which
in turn, usually comes from the template
the document is based on -- will become the font and margins
for the header, footer, or watermark.
However -
- To change the font used
in the current header, footer, or watermark, locate the cursor
inside it and simply set a new font and/or font size from
the property bar or from
the Format, Font menu. You can also select some text first
to apply a font to just the selection. You can also add new justification
(even left-center-right mixed justification
to a single line), or add bold, italics, color, or other text
attributes.
- To change the left and/or right margins in these substructures when the cursor is inside
them, you can simply drag the left or right margin guidelines
(be sure to enable the checkbox, "Drag to move guidelines"
in View, Guidelines). Alternatively, when the cursor is inside
them, click Format, Margins and specify the left and right
margins.
- Note: If you
have replaced the same header, footer,
or watermark of the same type (A or B) one or more times in the
document, then (by design) each replacement supercedes the previous
substructure of that type. So, any font or margin change you
make in one of them will not carry over to the others. Therefore,
if you want to apply, say, a new font to all versions of several
Header A substructures wherever they appear in the document,
it is much easier to edit the HeaderA style using Format,
Styles on the main WordPerfect menu. Your edits will be global:
they will modify all HeaderA's in the current document, in one
operation.
- To change the top and/or bottom margins in these substructures, however, you must work from
the main document screen (not from inside the substructure) and
either drag their horizontal page margin guidelines or specify
a new top/bottom margin setting in the Format, Margins
menu. For watermarks, this is the only way to set up new top
and bottom margins.
- The context-sensitive property
bar contains features (buttons)
that allow adjusting the the header/footer's distance to body
text, its even/odd page placement, the watermark's shading etc.
One of them lets you quickly insert a horizontal line. Pass your
cursor over these buttons to see their functions appear in a
balloon tip.
- You can set a default header or
footer separation distance
(i.e., the distance between body text
and the header/footer) for new documents by modifying the default
template; see the Tips section at the end of the example
above.
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Barry MacDonnell's