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Headers,
Footers, and Watermarks - how
to start, stop, suppress, edit, change, replace, delay, overlay, and remove
them
Some resources:
Page identification
topics
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SupDelay macro -
Automatically set up "second pages" with "page identifiers" using
Suppress and Delay codes
Page identification
tips - Create even
and odd page identification in headers or footers - Create a third type of
"header" or "footer" for additional identifying information
Stamps
- Creating "DRAFT," "COPY," and other identification stamps on the
pages of a document
LetterHd
- An automated letterhead template with second page identifiers
How to create "Continued on Page x" footers
where "x" is the number of the following page
Using two footers simultaneously (one for page number, the other for separator
line and filename, etc.) so that items do not overlap
Outside the margins - Creating text outside a document's page
margins, along the edge of the page(s)
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Other related
pages
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Mixing landscape and portrait pages:
How to maintain headers, footers, and page numbering at the top and
bottom of all pages when you mix landscape orientation with portrait
Pleadings
- Modify the legal Pleading feature (in Watermark B)
Can you use
multi-page watermarks? See the note
here.
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First
things first . . .If you already know these things, skip down to the main topics (there are links to them in the left sidebar). Headers or Headings? Headers are blocks of text used inside page margins
at the top of the page,
between the top page margin and the edge of the page. Footers are
similarly used inside page margins, but at the bottom of the
page. Once created they automatically continue displaying
their text until they are replaced or discontinued. These formatting issues are discussed below. 
Headings -- a different topic -- are words or short phrases
in the document's body text area that divide a larger body of work, such
as a chapter or a large section of a topic. Unlike
headers or footers, they display only at their current location. Most often,
headings are formatted distinctively so they stand out from
surrounding text. They can appear anywhere on the page. [N.B.: WordPerfect ships with several Heading styles (easily available on the text property bar) to apply some of the formatting for you.]
Some general things beginners should know
 Headers, footers,
and watermarks are
available from the Insert menu on the top menu bar
in WordPerfect -- assuming you are using a WordPerfect menu
and not a Microsoft Word menu (see here
if you use one of the MS Word menus).
They will be
visible onscreen in Page mode
(turn it on with View, Page) or if you are directly
editing them. They usually contain text but can contain graphic images
and format codes (current date, filename, line
justification, columns, tables, etc.). Headers and footers can also contain page numbering (see left sidebar).
Like page numbering, they are considered "repeating elements" or "repeating substructures".
This is so because they are designed to automatically display on more than one page
even though you (typically) need only create them once in a document,
unless you need to change their contents for various sections of
the document, such as with book chapters. The key word to remember here
is display:
They are not actually part of each page like body text. They are merely
displayed (and will print) on each page following the page where they
were created, unless they are replaced or discontinued further down in
the document. (More on this below.)
WordPerfect
provides two identical "flavors" (or options) for each of these
three elements: A and B. Thus you have six
easy ways to add extra information -- often called "page
identification" -- to individual or multiple pages in your
documents.
Note: One flavor of
a given element (e.g., Watermark A) is initially and
functionally the same as the
other flavor (e.g., Watermark B). Which you use is a matter of
preference, although some features such as the Pleading feature default to a
particular flavor. Note also that both A and B will display in the same area on the
page.
Tip: You can use either flavor of a given element more than once
(i.e., sequentially) in the same document, since the most recently
created one will automatically stop (i.e., discontinue and supersede)
the earlier one of the same flavor at that point, and then display
its newer contents going forward in the document. The prior
existing version will still display its contents up to that point.
(This is a common task with books and other multi-section documents.)
See the various topics below, which will help give you control over
these items. Tip: You can use
both flavors of a given element simultaneously on the same pages,
much like old-fashioned overhead projectors let
you lay transparent film sheets ("transparencies") on top of each other to combine their
projected information on a screen. [See the left sidebar for some tips (e.g.,
using two footers) using this layering apporach.]
Some additional
features of these repeating elements are available on the
context-sensitive Property bar
that should appear
when your cursor is inside the element.
Some notes and tips on Property bars
- Can't see them?
Property bars for
these elements (and many other items such as
currently selected
text, tables, and columns) are visible only when your cursor
is inside one of them and View, Toolbars,
Property Bar is enabled. See this page for more on what they are
and how they differ from regular toolbars.
- What's on them?
The number and type of functions varies with the type of Property bar,
which is "context-sensitive" and provides you with the most typically
useful functions in the form of buttons or drop lists. Once a header,
footer or watermark is visible on the screen
(see the next topics, "How
to start them"
or "How to change them...")
and your cursor is inside that "substructure," it is worth exploring
its Property bar to become familiar with some of the features
related
to that element -- such as buttons to insert a page number inside a
footer or set headers to display on even
and odd pages.
- Property
bars can also
be customized.
- Property bars and page numbering
in headers or footers:
- If you use the
Header/Footer Property bar button (or other method such as Format, Page,
Insert Page Number) to put page numbers inside a header or footer, you
probably will want to turn normal page numbering off
(if it was turned on) with Format, Page, Numbering, Position:
<No page numbering>. Otherwise you will get two
numbers on each page, one in the header or footer and one on the page
itself. (For more on page numbering see the links in the sidebar column
on the left.)
- For "Page x of y" numbering inside
a header or footer: While the cursor is in the header or
footer, use the Page Numbering button on the Header/Footer Property bar
to choose Page Number; then type " of " in the
header or footer; then use the button again and choose Total Pages.
Each button choice inserts a code (visible in Reveal Codes [View,
Reveal Codes]) which does the work of displaying the numbers. The
"total pages" number is automatically updated when you add or delete
pages in the document. The "page" number can be reset from the main
WordPerfect menu with Format, Page, Number, Set Value. [See also the
previous paragraph about preventing duplicate page numbering.]
- To reset page numbering inside
a header or footer: Assuming you have already
inserted a page numbering code in a header or footer with the Page
Numbering button on the Header/Footer Property
bar (see above paragraphs): Exit
from the
header/footer and go to the very top of the specific document
page (before all other codes) where you wish to reset the page numbering
sequence. Use Format, Page,
Numbering, Set Value to insert a [Pg Num Set] code. This new value
will be picked up by the [Pg Num Disp] code in the
"downstream" header/footer. [Click here
for a similar method using Roman numeral page numbers for initial
material ("front matter") or elsewhere in a document, and Arabic
numbers for the rest of the document.]
This web page (both below and on the left sidebar) was designed to be a
comprehensive reference to help you solve formatting probelms
or other issues you might have with the header, footer, or watermark
features.
Using them, however, is fairly simple and straightforward, especially if you understand their underlying logic.
Like
many other powerful programs, things that are unfamiliar in WordPerfect
might seem overly complicated or time-consuming at first. Rest assured
you probably will not use much of the information here in your
everyday work -- the first section below might be all you need -- but you might want to take a few minutes to scan the entire page so you'll know what is here should you ever need more help.
How to start
them, exit from them, and view them on screen
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To start them -- i.e., create a brand new new header, footer, or
watermark:
- Place your cursor
at the top of the page (in the body text area of the document) on which you
want to start the header, footer, or watermark, above all text or other items. For most documents this is usually on page 1.
- Click on the Insert
menu choice on the top menu bar.
- Select the element
you need -- Header/Footer or Watermark
-- then select the type (A or B).
- As noted, one type of
a given element (e.g., Watermark A) is initially and
functionally the same as the
other type (e.g., Watermark B). Which you use is a matter of
preference, although some features such as the Pleading feature default to a
particular type (pleadings use Watermark B).
- Note also that both the A and B types of a given element will display in the same physical area on the
page (see Tips below). You can use
both types (A and B) of a given element simultaneously,
much like old-fashioned overhead projectors let
you lay transparencies on top of each other to combine their
information on a screen. Generally you will want to position their
individual contents so they do not visually overlap. [See the left
sidebar for some tips (e.g.,
using two footers) using this layering apporach.]
- Click on Create.
- Enter (i.e., type or paste) the text,
graphics, table, etc., to create the header, footer, or watermark.
Notes
- Once created, you can edit, stop,
replace, delay, combine, or remove these items as explained
in the following sections. Editing -- probably the most common task --
takes only a mouse click to "get into" the structure to change
its information.
- However, changing the information in these elements at different document locations, or telling the program where to start or end displaying the information, requires slightly different methods depending on your formatting requirements. [To change
the formatting
of the elements -- e.g., their own fonts or page margins -- see Footnote 3.]
- See the
left column (sidebar) on this page for information about page numbering and page identification,
which often use headers, footers, and/or watermarks.
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To exit from them and return to the main document:
For
headers and footers:
- Click anywhere
in the main document area
or
- click the Close
button on the Header/Footer property bar.
For
watermarks:
- Click the Close
button on the Watermark property bar
or
- click File,
Close to close the watermark window.
To see them on screen after you exit from them you should not
be in Draft view [on the View menu]. Use Page or Two Pages
view. Draft view hides them to minimize what some users
think of as "screen clutter" so they can concentrate on just the body
text.
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Tips
- In
the Reveal Codes pane
(enable it with View, Reveal Codes), and with your cursor in the main
document area (the "body text" area), these structures will appear as a
single code (e.g., [Header A]). These codes can be deleted in
Reveal Codes by simply dragging them from Reveal Codes or using the
<Delete> or <Backspace> keys. They
can also be moved downward by typing or inserting material above them.
If they are moved down this way, they might start on a different page
from the one you wanted. Hence, it is a good idea to start these
structures at the very top of the page, above all other items.
- See
Laura Acklen's tutorial
on creating headers and footers for representative examples,
such as adding page numbers in a header or footer, adding the current
document's filename, even/odd page placement, etc. She also posted a tutorial
on page numbering.
- As
an alternative to the above "Insert menu" method, you can delay
starting the header, footer, or watermark to another page. This is
usually done at the top of the first page of the document with a Delay
code: see the Delay section
below. It will cause the header, footer, or watermark to appear on the
specified page and pages following that page, but not appear on page 1.
Note that there are certain advantages
to this alternative method, as explained in the Delay section.
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[Page Top]
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How to stop
them - 3 methods
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Method A. You can suppress any of these elements (and page numbering, too)
on a given page.
Place your
cursor at the top of the page (in the body text of the document) where
you want to suppress the desired element(s). Then click Format,
Page, Suppress.
These repeating
elements will still show up on other pages (if any); they are merely
stopped (suppressed) from displaying on the page
with a [Suppress] code. This can be handy if you only need a page or
two without headers, footers, or watermarks.
For example, if
Header A is suppressed on page 3, you would have the page sequence,
AAXAAA...., where "X" is a page without the header. Schematically
(showing the first several pages) -
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Header A |
Header A |
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Header A |
Header A |
Header A |
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[N.B.: In
some versions of WordPerfect, editing pre-existing
choices in the Suppress dialog to change your choices can cause the
Suppress code to be removed from the document (it's a bug), so it is a
good idea to examine the document to see if this happens. If it does,
simply reapply your choices at that page location with Format,
Page, Suppress.]
See also the example below, which uses
[Suppress] and [Delay] codes.
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Method B. You can discontinue a header, footer or watermark on a specific page.
This is done
from the Insert menu (e.g., Insert, Header/Footer, Header A,
Discontinue).
"Discontinuing"
an item means that the item will show up on all pages prior
to the one where the setting was enabled. It is normally done at the
bottom of the last page where you want the header, footer, or watermark
to show up.
Discontinuing
these structures might be useful when you do not want any more of them
to show up in the rest of your document (e.g., in an Appendix or Index)
or for a given section of your document (i.e., spanning more than one
page).
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Note that you can
create a new header, footer, or watermark of the same "flavor" (A or B)
from the Insert menu (e.g., Insert, Header/Footer, Header A,
Create) and it will automatically
discontinue the existing item, and replace it with the new version from
that point forward until it is discontinued or replaced with yet
another new version (if any). You do not have to
discontinue a header, footer, or watermark to start a new, different one.
See the next section, "How to change or
replace them". |
If, for
example, Header A is discontinued on page 3, you would have the page
sequence, AAXXXX.... Schematically
(showing the first several pages) -
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Method C. (Similar to Method B above.) You can delay
discontinuing the header, footer, or watermark to another page.
This is usually
done at the top of the first page, in the body text area of the
document. It will cause the header, footer, or watermark to appear on
page 1, but stop appearing on page 2 (or some other specified page).
See the Delay section below.
[Page Top]
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How to edit, change
or replace them (i.e., edit their contents)
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There are three
related concepts here (described in A, B, and C below),
depending
on what you wish to accomplish.
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A. Change the content of particular headers, footers, or watermarks.
To
change the content of the currently displayed header/footer/watermark
(either A or B), you can edit the
current version of the item in one of three ways.
Place your
cursor on the page that displays the item you want to change, then -
either
-
click on Insert, Header/Footer, <Select an item>, then click the Edit button;
or
(even easier) -
click inside the header/footer/watermark itself
(which should be visible, assuming you are not in Draft view) and edit it directly; or (alternatively) -
in Reveal Codes, double-click on the code ([Header], [Footer], or [Watermark]).
Then add new
content or change the existing content. Then exit from the item back to your document.
Be
sure to read the Important Notes below about what this does
to the display (and printout) of the content on
other pages for that particular item.
Tips
- To change
fonts or margins for these items, see Footnote
3.
- Be sure to
explore the buttons on the context-sensitive property bars that
appear when your cursor is inside one of these
structures. The buttons allow adjusting the header/footer's distance to
body text, its even/odd page placement, a watermark's shading, etc. One
of them lets you quickly insert a horizontal line. Pass your cursor
over these buttons to see their functions appear in a balloon tip.
To
exit from these substructures
and return to the main document:
For
headers and footers:
either
-
click anywhere in the main document area
or -
click the Close
button on the Header/Footer property bar.
For
watermarks:
either
-
click the Close button on the Watermark property bar
or -
click File,
Close to close the watermark window.
To see
them on screen
after you exit from them you should not be in Draft
view [on the View menu]. Use Page view or Two Pages view.
Draft view hides them to minimize what some users think of as "screen
clutter" so they can concentrate on just the body text.
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Important Notes
All
such editing changes will affect the display
(and the printout) of the particular header/footer/watermark version that you are editing.
That
is, the changes will show up on any previous pages
where the current item is displayed, as well as on any following
pages. Hence, you need
only edit the current item on any
page where it displays in order to change the same item on all
pages where it displays. But what if you want to change the content of an item at various locations in the document? To actually replace
(i.e., supersede) the content of one header/footer/watermark with a new one
further down in the document (e.g., a header containing a new chapter
title), see the "To replace...content..."
section below.
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Schematically
(showing the first several pages) -
If you Edit Header A on page 4 to make a change to
the Header...
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Header A |
Header A |
Header A |
Edit
(change)
Header A |
Header A |
Header A |
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|
|
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...it will produce this change in the document:
Changed
Header A |
Changed
Header A |
Changed
Header A |
Changed
Header A |
Changed
Header A |
Changed
Header A |
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B. Change the font or
margins
of
headers, footers, or watermarks.
See Footnote 3.
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C. Replace (supersede or
supplant) the content of headers, footers, or watermarks.
To replace the
content of a header, footer, or watermark somewhere in the document after
the page where you first created that item and leave the
previous version of that item unchanged, you must create
a new header, footer, or watermark (of the same type, A or B) at the
new location where you want the change to take effect.
The new item
will then supersede -- but not delete -- the prior item. [Since these
items display continuously in a document, some users may conceptualize
this process as "unlinking" new header/footer/watermark material from
the existing (i.e., previous) material.]
This is often
done to change chapter or section titles in a manuscript's header. Just
create a new header of the same type (A or B) on
the new page with Insert, Header/Footer, Header (A or B),
Create, and it will supplant the old one.
For
example:
To change the
text or other content in Header A starting on page
4, and continuing on the following pages
(but not on the previous pages), you would --
- place your
cursor on page 4 -- usually at the top of the page;
- click Insert,
Header/Footer, Header A, Create (not Edit);
- type (or
paste) the new content inside the new, empty header (caution:
don't delete or edit the [Open Style] code inside the header
area, unless you need to do so for a specific reason; see Footnote 2); then
- exit from
the header by clicking anywhere in the main document area, or by
clicking the Close button on the property bar.
You should
now see the new Header A's content take effect on that page,
and the old Header A's content should stop on the previous
page, as shown schematically in the diagram below. (You will also see a
new [Header A] code in the Reveal Codes pane on page 4. This
tells WordPerfect where to start the new version of Header A.)
As previously
noted, if you simply edit the current header (e.g., with Insert,
Header/Footer, Footer A, Edit) you will change the current item wherever it is displayed in the
document. That is, the change will show up in the same item on all
previous pages as well as all following pages. To change
Header A (using our example) to something else, you must cause
a new Header A to "take over" from the older
Header A. (The same thing applies to footers and watermarks.)
Some users
try and replace an existing header/footer/watermark at some point after
page 1 by editing the existing item, rather than by creating a brand
new one on the later page. This is a common mistake, and probably stems
from the idea that headers, footers, or watermarks seem to "flow" only
in one direction -- forward to the end of the document -- much like
applying a new font type at a specific location. In fact, editing one
of these elements simply changes the display of
that item on all pages where it is set to display
-- both on previous pages (if any) and on following pages (if any).
These elements are displayed in both directions
from the page where you are viewing them.
Hence, to
replace the content of one of these items from a particular page forward,
think in terms of superseding or supplanting it, not in terms of
editing it.
You can also
think of these items as single "structures" or small "containers" that
-- once created on a given page -- have the ability to show up on all
pages from the point of creation onward. You can
change the same structure (e.g., Header A) later in the document by
editing any single display of it, not just on the
page where it was created. All "instances" of that structure will
change immediately -- forward until discontinued, or another item of
the same type (A or B) is encountered, and backward to the creation
page. (You are really only dipping down into a single structure when
you edit a repeating element on any page where it displays. WordPerfect
takes care of displaying it wherever -- and however often -- it is
required.)
In
summary:
To replace
the same structure so that the new content appears at a
specific point in mid-document, thereby leaving the display
of the older version of that item on previous pages alone, you can do
one of two things:
- Either discontinue
the old structure (if you don't want any more of them to display on
subsequent pages, as demonstrated in the previous section, "How to stop them"); or
- create a new, revised one (of the same type, A or B) on
a new page, as in the next diagram, if you want
them to display on subsequent pages. Most often you will
choose this option.
The following
diagram illustrates a replacement header on
page 4.
Schematically
(showing the first several pages) -
If you Create a new Header A on page 4...
|
Header A |
Header A |
Header A |
Create a new
Header A |
Header A |
Header A |
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...it will produce this change in the document:
Old
Header A |
Old
Header A |
Old
Header A |
New
Header A |
New
Header A |
New
Header A
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[Page Top]
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How to delay
them to another page
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To add to this mix of
options, you can delay the onset of any of these elements by one or more pages, and/or delay
when they should stop.
That is, you can -
- delay
the starting
of a new item (e.g., delay the start of a new footer until the second
page);
- delay
the stopping or "discontinuance" of an item (e.g., shut off, on
page 2, a header, footer and/or watermark that was created on page 1);
or
- delay
the suppression
of an item until a specific number of pages have passed.
The principal
advantage of this feature, and its most common use, is to allow you to
set up special formatting for a subsequent page -- but these actions
will only have an effect if there are subsequent
pages. Otherwise, they exist only as format codes inside a "container"
code: the [Delay] code you will see if you use this feature.
To use this feature
in a document, click Format, Page, Delay Codes, X
(where 'X' is the number of pages to delay the action -- usually this
is set to "1"). Typically, you perform these steps on page 1 so that
you can delay some action until page 2, if there is a
page 2.
This opens the Define
Delay Codes window, and any actions you specify there -- such as
starting a new header, discontinuing an existing footer, or setting new
page margins (but see the NOTE below) -- will be carried out on the specified
(subsequent) page.
To exit from the
Define Delay Codes window, you can use the Close button on the Delay
Codes toolbar or property bar (depending on which is displayed).
Alternatively, use File, Close to close that window.
If, for example,
Header B is delayed until page 2, you would have
the sequence XBBBBB.... Schematically
(showing the first several pages) -
| |
Header B |
Header B |
Header B |
Header B |
Header B |
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And if, for example,
Footer A is discontinued on page 2 and Footer B is started
on page 2 . . .
| |
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| Footer A |
Footer B |
Footer B |
Footer B |
Footer B |
Footer B |
In the first case you
could, of course, simply suppress the element on page 1. But because
delay codes are created in their own special Define Delayed Codes
window, you can delay several items with the same [Delay] code, which
might be a better way of keeping them together.
Cautions
- A downside to
using a [Delay] code: You can't use Edit, Find and Replace
(or a macro routine) to search inside a [Delay] code. However, you can use F&R to remove
these elements; see "How to remove them".
Tips
- See also the example below, which uses
[Suppress] and [Delay] codes.
- Editing the contents
of a [Delay] code:
- You can open
an existing [Delay] code the same way you can open (to edit) many
WordPerfect codes. Just double click on the code in Reveal Codes.
- Note: You cannot use Find & Replace (or the
macro equivalent, SearchString) to search inside [Delay] codes, [Style]
codes, or text variables (a form of Style). These are limitations of
the program, at least for recent versions of it. You will have to edit
the [Delay] or [Style] code by double-clicking on the code in Reveal
Codes to edit it.
- Note that
Delay codes are actually a pair of codes. The first
(typically located on page 1) is the clickable one, and the second,
non-clickable one is the "activation point" or "marker" where the code
will take effect. Like all paired WordPerfect format codes, if you
delete one, the other is also deleted.
- To exit from the
Define Delay Codes window, you can use the Close button on the Delay
Codes toolbar or property bar (depending on which is displayed).
Alternatively, use File, Close to close that window.
- Advanced
tip: You can hide
the [Delay] code inside the document's initial
[Open Style] code to prevent accidental deletion or movement
of the [Delay] code. See Footnote 1.
Note
- You can delay
other things, such as setting new page margins
or returning (resetting) them to the 1-inch default on page 2 of a
document. But see this tip
first: A small bug was introduced in WP10 (and still present in later
versions) that requires an extra step in the Delay Codes procedure.
[Page Top]
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How to overlay
them
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It is worth
remembering that, like transparent pieces of film, you can overlay
either type (A or B) of a repeating element with the other type by
using them on the same page(s).
Since A and B of the
same element will occupy the same space on the page, be sure to
separate text or graphics inside them so the material in one doesn't
conflict with (i.e., overlap or block) the material in the other on the same
page. Usually, setting different line justification or adding a few
hard returns will separate the materials. For more precision, use Format,
Typesetting, Advance.
[Page Top]
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How to remove
them
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Headers, footers, and
watermarks are created with WordPerfect format codes,
so you can delete them from the document by
simply deleting the codes. (You should back up your document first.)
Here are some general
methods:
- Open the Reveal
Codes window to locate the code. Then either (1) drag the [Header],
[Footer], or [Watermark] code from the Reveal Codes window to delete
it; or (2) use the [Delete] or [Backspace] keys to delete the code.
- If you need to
quickly delete all codes of a given type in the
document, place your cursor at the very top of the document (before all
codes and text), then click Edit, Find and Replace.
- In the Find
and Replace dialog that appears, delete anything that might be in the
"Find:" field, then click Match, Codes from the
dialog's menu.
- In the Codes
dialog that appears, scroll down to code you want to remove:
Header A, Header B, Footer A,
Footer B, Watermark A, or Watermark B. Click
on the listed item in the Codes dialog, then click Insert
& Close. You should now see the code in the "Find:"
field.
- Tip: You
can also copy the code from your document and paste it into the Find
and Replace field.
- In the Find
and Replace dialog's "Replace with:" field, choose <Nothing>
(or simply delete the contents of this field with Delete or Backspace),
then click Find Next (to find the first code), then
click Replace.
- Repeat
deleting each remaining code with Find Next ... Replace,
or simply click Replace All.
- Note:
You cannot use Find and Replace to find codes inside a [Delay] code, as
mentioned above. This is a
limitation of the program, at least for recent versions of it. You will
have to edit the [Delay] code by double-clicking on the [Delay] code in
Reveal Codes and then removing the header, footer, or watermark code
contained in it.
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Example:
Modifying the current document or a custom template
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For
the current document: Note that you can use this method in the current document (.WPD), but
the SupDelay
("Suppress and Delay") macro probably is more convenient if you have to
do it often. For future documents, you probably will want to modify the template
(.WPT) on which those documents are based. See the procedures below.
For
new custom templates: Create the template with File, New (or New from
Project), Options button, Create WP
Template. A new document will open, named Template1. You can
create everything here, or import a previously created (one page)
document with Insert, File.
For
existing custom templates: Edit the template with File, New (or New from
Project), select the template by name, then click the Options
button and choose Edit WP Template.
Example (taken from the SupDelay
macro page):
Let's say you want
to use Header A, Footer A, and/or Watermark A for your first page
letterhead design (or to supplement the design of preprinted
stationery), or for the title page of a company report.
Assume you want to
use Header B, Footer B, and/or Watermark B for other things (such as a
name, date, document title or page number) on the second and subsequent
pages -- if there are any such pages in a given document.
Also assume you
have set new margins on Page 1, and want to return the margins to some
preferred default setting on subsequent pages, if there are any.
(Sometimes body text "runs over.") You don't have
to create any header, footer, or watermark, but if you do you can set
them up like this:
| Page 1: |
Page 2 and subsequent pages
(if any): |
| Header A available |
(Header
A discontinued) |
| (Header
B suppressed) |
Header B available |
| Footer A available |
(Footer
A discontinued) |
| (Footer
B suppressed) |
Footer B available |
| Watermark A available |
(Watermark
A discontinued) |
| Watermark B available |
Watermark B available |
| No page numbers
on Page 1 |
Page numbering
continues (if page numbering was turned on) |
| Page margins can
be customized |
Page margins
reset to 1" (the WordPerfect default setting -- but this can be easily
changed; also be sure to read the Note
in the delay section above on this page) |
Here's how.
- Go to the top of
your template (i.e., page 1) and set up both varieties (A and B) of the
headers and footers, set up one or both watermarks, and set new Page 1
margins if desired.
Then either
play the SupDelay
macro or manually suppress and
delay pages:
- Assuming you
have used Header A and Footer A on the first page of the template, you
can set up Header B (and Footer B) for the second and subsequent pages.
Do both of these things while editing page 1 of the template. That is,
create all headers and footers on the first page.
- Next, you need
to discontinue (i.e., stop) Header A and Footer A
on the second and subsequent pages (you don't need them anymore), and supress
Header B and Footer B on page 1 (you don't want them to appear until
page 2).
- The first
task (discontinue Header A and Footer A) is done with Format,
Page, Delay Codes, 1, OK. Then click Header/Footer,
Header A, Discontinue. Do the same for Footer A. You can also
discontinue Watermark A, if it is used, and reset margins for the
second and subsequent pages. Then click the Close
button to return to the main template window.
- For the
second task (suppress Header B, etc.), go to the top of the document
and click Format, Page, Suppress. On the dialog
that pops up, choose Header B, Footer B, and (probably) Page
Numbering. Click OK.
- Save the
template with File, Save. If it's a new template,
save it in the group category of your choice.
- Tips
- On page 2 of
the template you can create a new Header A, Footer A, and Watermark A
instead of discontinuing (stopping) them. The newly created elements
will simply take over on page 2, automatically discontinuing the same
elements that are on page 1.
- You can set
a default header or footer separation
distance (i.e., the distance between body text and the
header/footer) by temporarily creating an empty header or footer in the
template, clicking the Header/Footer Distance
button on the Property bar and setting the new distance, then clicking
outside the header or footer to dismiss it (unless you truly want to
create an actual header or footer for all new
documents!). You should see a [Header Sep] or
[Footer Sep] code in the template's body text area, which will
be replicated in all new documents.
- Several of
the above techniques were used in the LETTERHD template
in the Library.
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Footnote 1
Hide the Code [...continued from "How to delay them to another
page," above]
Here's a tip to let you
"hide" a [Delay] code so it is less likely to be
moved or deleted accidentally:
Step 1. Open Reveal Codes, and in the main document area
select just the new [Delay] code (this is most
easily done with <Shift+arrow>), and cut it to the
clipboard with <Ctrl+X>. (Essentially, you'll want to move the code into
the initial style code in Step 2 below.)
Note: Delay codes are actually made up of two
codes: the first [Delay] code (usually located at the top of
the document) tells WordPerfect what to do; the second [Delay Codes]
code appears on the (delayed) page and tells WordPerfect to start doing
it. You can double-click the first code of the pair to open the Define
Delay Codes window; if Reveal Codes is open you can see what is inside
the [Delay] code, which acts as a sort of container for other codes
(and, sometimes, text or other things, such as styles) The second code
of the pair ([Delay Codes]) is not clickable. Finally, like all paired WordPerfect
format codes, if you delete one the other is also deleted.
Step 2. Double-click the initial [Open Style:
DocumentStyle] code at the very top of the document; this
opens the Style Editor for the document.
Step 3. Paste the [Delay Code] into
the Styles Editor's Contents field, then click OK.
Tips and notes
- Just remember to look
inside the initial style code if you need to revise or delete the
[Delay] code!
- Note: You cannot use Find & Replace (or the
macro equivalent, SearchString) to search inside [Delay] codes, [Style]
codes, or text variables (a form of Style). These are limitations of
the program, at least for recent versions of it. You will have to edit
the [Delay] or [Style] code by double-clicking on the code in Reveal
Codes to edit it.
- You can use more than
one Delay code in the document's initial style.
- Caution: Do not try to create a [Delay] code for a Header,
Footer, or Watermark directly inside the document's
(or template's) initial style's Styles Editor by using the menu in the
Styles Editor dialog, or the program may "hang" on you under some
conditions. Instead, either cut the [Delay] code
from the document and paste into the Style Editor as explained above,
or copy an existing [Delay] code from another
document and paste it into the Styles Editor.
- Macro writers: You can easily incorporate formatting codes
inside a document's (or template's) initial style with a macro. See here for an
example.
Footnote 2
Inside the Header
or Footer area [...continued
from the example in "How to change or replace them", above]
The [Open
Style: HeaderA] code inside the Header area (a similar code
exists for Footers and Watermarks) is designed to apply system default format
settings for the header (or footer or watermark) areas--
which, in this particular instance, comes from the system style,
HeaderA.
Normally, you will not
want to delete this code, since it might be applying formatting from
the system style.
Also, unless you need to
apply special formatting -- or even some text -- inside this code, you
normally will have little need to edit it (by
double-clicking on the code). The reason: Any
changes inside this code will show up in all
versions of Header A in the document -- backward and forward in the
document -- not just in the new version going forward from that page in
the document. (But see Footnote 3,
for an explanation of when this might be useful. Also see Footnote 4 for how to modify it so it
becomes the default for future documents.)
Footnote 3
Modifying the format
of Headers, Footers, and Watermarks
By default, these
substructures inherit their formatting from the document's initial (or
default) style settings. That is, whatever font and margins were set in
the current document's initial [Open Style:
DocumentStyle] code -- which in turn, usually comes from the template the document is
based on -- will become the font and margins for the header, footer, or
watermark.
However -
- To change the
font used in the
current header, footer, or watermark, locate the cursor
inside it and simply set a new font and/or font size from the
property bar
or from the Format, Font menu. You can also select
some text first to apply a font to just the selection. You can also add
new justification (even left-center-right mixed
justification to a single line), or add bold, italics, color,
or other text attributes. [If you want to set the font, font size, or
other formatting to be the default for your headers or footers (or even
just one of them), see Footnote 4.]
- To change the
left and/or right margins
in these substructures when the cursor is inside them,
you can simply drag the left or right margin guidelines
(be sure to enable the checkbox, "Drag to move guidelines" in View,
Guidelines). Alternatively, when the cursor is inside them, click Format,
Margins and specify the left and right margins.
- Note: If you have replaced
the same header, footer, or watermark of the same type (A or B) one or
more times in the document, then (by design) each replacement
supersedes the previous substructure of that type. So, any font or
margin change you make in one of them will not carry over to the
others. Therefore, if you want to apply, say, a new font to all
versions of several Header A substructures wherever they appear in the
document, it is much easier to edit the HeaderA
style using Format, Styles on the main WordPerfect menu. Your edits
will be global: they will modify all HeaderA's in the current document,
in one operation.
- To change the
top and/or bottom margins
in these substructures, however, you must work from the main document
screen (not from inside the substructure) and either drag their
horizontal page margin guidelines or specify a new top/bottom margin
setting in the Format, Margins menu. For
watermarks, this is the only way to set up new top and bottom margins.
- The
context-sensitive property
bar contains
features (buttons) that allow adjusting the the header/footer's
distance to body text, its even/odd page placement, the watermark's
shading etc. One of them lets you quickly insert a horizontal line.
Pass your cursor over these buttons to see their functions appear in a
balloon tip.
- You can set a
default header or footer separation
distance
(i.e.,
the distance between body text and the header/footer) for new documents
by modifying the default template; see the Tips section at the end of
the example above.
Footnote 4
Setting
formatting defaults for Headers, Footers, and Watermarks
If you want to set the
font, font size, or other formatting to be the default for your
headers, footers, or watermarks (or even just one of them) in future
documents, you can do it by setting them in the template
which spawns your documents. Otherwise, headers and footers use the
default font and font size set for the body text area, so changing them
in the current document only leaves them active for that particular
document.
The template that spawns
your new, blank documents is normally the default template, but could
be -- and here, probably should be -- a custom template. With a custom
template, you can use it for special purposes (e.g., a letterhead),
leaving the default template to spawn your ordinary blank documents.
[For more on these important files, see the page
on templates.]
For example:
Suppose you have created
a custom template where you wish to have a footer
(e.g., Footer B) be in Arial Narrow
10-point font. You would edit the template itself and set the
defaults there.
Here's one way to do it
(another way is to directly modify the footer style itself, but the
following method makes it slightly easier to find and edit that style):
- Once the template is
open for editing (the filename at the top of the WP window should end
in .WPT, not .WPD), you can create a temporary Footer B (Insert,
Header/Footer, FooterB, Create) if it doesn't already exist.
- With the cursor inside
Footer B, double-click the [Open Style: FooterB] code
in Reveal Codes. This opens the Styles Editor for the Footer B style in
the template.
- In the Contents pane
of the Styles Editor, place the cursor after any other codes, then from
the property bar in the Styles Editor choose Arial Narrow font, then 10
point; then click OK to dismiss the Editor.
- Click outside the
Footer to return to the main document area. (If you didn't actually
create a footer -- i.e., you inserted no text or codes in the footer
itself -- no footer should appear on screen. That's okay: the Footer
B style has been modified, which is what we are trying to do.
It will be "upstream" from the footer text later, when you create a
document from the template, and pass on its new formatting to that
text.)
- Save your template.
When you create new documents based on that template, and then create a
new Footer B, it should automatically format all text in Arial
Narrow 10-point.
You could, of course, do
all this in the default template, but that is only
recommended if you are certain that you always want
Arial Narrow 10-point in Footer B. You might not remember how to change
it back if you need to, or you might find yourself needing to
constantly change the font. A custom template is easier to copy (clone)
and/or edit.
Tip: To reset the header, footer,
or watermark style in the template where it was
modified back to its factory default state: Edit the template and click
Format, Styles. Choose the item that you wish to reset to its factory
default. Click the Options button, then click Reset.
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Barry
MacDonnell's