Custom styles -
applying custom styles
Saving custom styles to your default (or other) template
styles from other documents or
WordPerfect styles to the WordPerfect
Removing custom styles from a document, custom template, or the default template when you don't need them anymore
Related "styles" pages on this site:
Styles - About
styles (types, tips, examples)
Mark a custom style for
automatic inclusion in a Table of Contents
style with another, or remove a style's codes
protect paragraph styles (e.g., "Heading 2") and following body text
Using, creating, and
modifying Outline styles
numbering, outlines, and numbered lists
numbered document headings
Adding emphasis to
How to create custom paragraph/page border or fill styles
How to create a
Question-and-Answer (Q&A) style
identical text in several locations (Note:
WordPerfect 10 can do this with its new 'text variables' feature)
heading styles - A "Stepped" style;
Legal-number-style headings and other automatically numbered headings;
using the Columns feature
Graphics tips (many graphics you create or insert are controlled by
Creating and applying
custom text styles
Working with text styles
What are they?
Basically, styles are collections of
formatting attributes that enable you to quickly apply all their formatting at once. They are like little "containers" of format
codes (sometimes even including ordinary text characters or symbols).
Text styles can be accessed using the Format, Styles menu choice.
[N.B.: To use or modify outline styles (automatically numbered or lettered or bulleted lines or paragraphs) or graphic styles, see the links in the general tips above.]
For example, WordPerfect ships with various pre-made styles -- including five paragraph heading styles named Heading 1 through
Heading 5. When
heading styles are applied to text they add various common formatting
attributes -- such as large bold centered text -- to the entire
paragraph (typically this is a centered title or a short "heading"
phrase at the left margin). These five factory-shipped styles have certain other advantages, such as
when you set up a Table of Contents (described here).
In addition to accessing these styles with Format, Styles you can quickly access them from the Select Style drop list on the text property bar that should appear when your cursor is in the body text area of the document. Any custom, user-created text styles will appear on that list, too, making it a quick and easy way to apply your favorite styles.
[N.B.: The text property
bar normally displays when your cursor is in the body text area of the document.
If it does not -- perhaps because you clicked View, Hide Bars -- use
View, Toolbars and enable (tick) the "Property Bar" checkbox.]
You can also create and use your own custom text styles, which is the main topic on this page.
Once you create a custom text style ... then what?
• You can apply the style to [A] selected text, or [B] the next paragraph,
or [C] the entire document from the cursor onward (until the style is
discontinued or replaced by another style).
This can be done is several ways, but the easiest is to simply use the
Select Style list on the text property bar to choose the style you need. Or you can use Format, Styles from the program's main menu.
You can also apply an existing style -- i.e., one that appears in Format, Styles -- with a simple macro: See Step 8 below.
• Custom styles are saved with the current
document, but you can save them for future use as part of a specific template such as the default template.
• You can also retrieve, copy, edit, and rename
a text style, which is useful if you want to create a new style based
on the formatting options of an existing style.
• You can restore a pre-set system (i.e., factory) style,
and you can delete any of your user-defined (i.e., custom) styles.
There are three general
types of WordPerfect text styles, which differ in how they work.
□ Document styles (a.k.a. "Open" styles) apply to all material in a document
from the cursor location forward until another style with the same type of formatting (e.g., a new font) is encountered (if
[For more on WordPerfect's sequential, or "stream," formatting see here.]
☼ The most common style of this type is the initial style at the very
top of a document, visible in Reveal Codes as [Open Style: DocumentStyle]. It sets up default formatting for the document.
Note that this important style
can be edited to customize it by double-clicking its code in Reveal Codes. [For more on setting up initial formatting see "How to set default formatting for new documents: A step-by-step guide" here.]
☼ Open styles have various uses, including at the top of
individual documents to easily and quickly add some specific initial
document formatting, such as to set up special formatting for a book
chapter's body text.
They also can be used to ensure consistent formatting in a file created
by adding several documents together (e.g.) with Insert, File, or when
linking several "subdocuments" with the Master/Subdocument feature (see
tips here). Using a uniquely named custom Open style placed at the top of each of these documents (but not
placed inside the initial Open Style: DocumentStyle code) can help
"force" uniform formatting. Again, these styles apply to text from the
style's location forward unless another style is encountered further in the document that supersedes that style's specific formatting.
□ Paragraph styles can be applied to either selected text or at a point where you
want to format newly created text, and they will affect entire paragraphs (up to
the point where your selection ends or, if you are applying them to new
text, to the point where you
☼ Here, a "paragraph"
is any text that ends with a hard return -- i.e., a [HRt] inserted with
the Enter key or with a similar "paragraph-ending" code such as a
[Para Style] code.
☼ Because short text phrases are often
used as headings or section titles, WordPerfect comes with several
standard Paragraph styles (Heading 1 through Heading 5), available from
the drop list on the Text property bar. They are also set up ("marked") to be included in a Table of Contents.
☼ WordPerfect also has several built-in
Outline styles, which are a
special form of Paragraph style that produce automatically numbered, lettered, or bulleted paragraphs.
☼ Paragraph styles generally will override the document's default
other open style formatting that might be in effect at the current cursor location.
They won't override the same text attribute
-- e.g., using bold in
the Paragraph style applied to some text won't replace (i.e., reverse) bold in a preceding
Open style's text at that location. They also won't override an
font size -- e.g., a large relative size won't replace a small relative stze. However, you can simply select the relevant Paragraph style's text and
directly apply the new attribute or relative size (see the Format, Font menu). This should allow you to
change the format of the Paragraph style's text directly, even when it is "downstream" from the Open style's text.
□ Character styles typically are applied to selected text — i.e., text you first select ("highlight") with your mouse or keyboard — and they are usually
limited to applying a different font or a combination of font attibutes
(bold, underline, color, etc.). But they can contain other elements such as text characters (e.g., brackets or parentheses).
☼ If you simply apply a Character style without
selecting any text first, the program inserts a pair of On/Off
Character style codes at the cursor location, bracketing the insertion
cursor. (See tips and notes below.)
You can then just start typing and the style will automatically apply
to the new material. When finished typing that styled text, press the right arrow key once to
skip over the (Off) code of the pair. You then can resume typing
with the style in effect before the Character style was applied.
☼ Character styles will generally
override any Paragraph styles
that might be in effect at the current cursor location. This is one way
to apply (e.g.) a new color to selected text at that location.
They won't override the same text attribute (a.k.a. appearance)
-- e.g., using italics in
the Character style won't replace (i.e., reverse) italics in the
Paragraph style's text at that location. They also won't override an
font size -- e.g., a large relative size won't replace a small relative stze. However, you can simply select the relevant Character style's text and
directly apply the new attribute or relative size (see the Format, Font menu). This should allow you to
change the format of the Character style's text directly, even when it is nested inside a Paragraph style's text.
¤ You can also use QuickStyles (see below) to apply a style. QuickStyles are styles
created based on the formatting in effect at the current cursor
¤ The type of style in
effect in a document (i.e., Document, Paragraph, or Character) should
be visible directly on the code itself in Reveal Codes. Just hover your cursor
over the code for a moment or two.
¤ It is important to note a few things about these WordPerfect style codes:
Paragraph styles and Character styles are paired-code
styles. The first code in the pair starts the style ("on" code) and the second code stops it ("off" code).
Further, if you open Reveal Codes and delete just one code of the pair, you will delete both codes. (This
is actually a handy thing: It saves you from having to search for the second
code in order to delete it.)
On the other hand, Document ("Open") styles are produced by a single code that
remains in effect until replaced by another style containing the same type of formatting.
How to create and apply a
new text style (from scratch)
|The information below is not as complicated or time consuming as it might appear. Much
of it contains options and tips you might not need at this time; consider them as
references for possible future needs.
To modify an existing text style, see below.
To modify outline styles -- which
are specially numbered paragraphs -- see the Outlines page here.
Create a new text style from scratch:
Step 1. Click
Format, Styles to bring up the Styles dialog.
Step 2. Click
the Create button. This brings up the Styles Editor dialog.
Step 3. Type a
name for the style in the Style Name field (12 characters maximum).
Give each style a unique
name. Here's why:
If you combine documents that contain a style with
the same name, only one version of that style will active in the new
document; the other will be deleted. If you open an older document or a
document from someone else that has a style in it with the same
name as one of your styles, your current style will take
Step 4. Type a
description for the style in the Description field.
Step 5. Choose
a style type from the Type list drop list. (See more on the three
general types of styles above.)
Add formatting to the style: Using the Styles Editor's own menu and/or property bar (the "toolbar" under
the Editor's menu), click the style attributes you want to apply --
e.g., tab (Insert, Tab) or indent (Format, Paragraph, Indent),
font, bold, relative size, etc. This puts various format codes into the Styles
Editor's Contents pane.
¤ Later, you can add or modify these items [i.e., in the Editor's Contents pane] by editing
¤ The Styles Editor's property bar
is a "clone" of the program's standard Text property bar. As with any
toolbar or property bar, it can be modified to add buttons to it.
¤ If you wish to set a specific decimal size for a font (i.e., a fractional font size like 11.5 points) inside the Styles Editor: See Method B in "Setting decimal font sizes in WordPerfect" here.
Step 7. Do any
of the following:
□ Set up
a "chain" of styles:
[These options are made inactive if you are creating a Document style (see above).]
Choose an option from the "Enter key
inserts style" list box to define what the <Enter> key does when
the style is applied.
"<None>" means the style ends when
<Enter> is pressed, and it is a typical choice.
Style"> means the style "chains to itself," and thus will continue
to be applied until you move the cursor past the ending code
of the style in Reveal Codes, or you deliberately apply a new style.
You can also select an existing style that should immediately follow
(i.e., be chained to) the current style when you press
<Enter>. [Example: See "How to create a Question-and-Answer (Q&A) style" here.]
format subsequent material:
Enable the "Show 'Off Codes'" check box
at the bottom of the Styles Editor to display the formatting that takes effect at the point where a style ends. (See below for some practical uses
for the new, long code that appears when you enable this check box.)
The other checkbox, "Reveal codes," is enabled by default and displays
the codes for the style attributes in the Editor's Contents pane.
include text characters, or even styles from other documents:
With the cursor inside the Contents
pane of the Styles Editor, you can not only insert format codes from
the Styles Editor menu or toolbar, you can also type text characters
that will become part of the style. And as discussed in the next item below,
you can even select, copy, and paste format codes -- such as other
styles -- into the
Contents pane from another open document. This also can be
done anytime by editing the style.
□ Tips relating to the
existing formatting into a style code:
You can also select
format codes or text in the body text area of any open document and copy them
to the clipboard (<Ctrl+C>) or cut them to the clipboard
(<Ctrl+X>). Then paste them (<Ctrl+V>) into the Contents
pane of the Styles Editor.
This is most easily done in the source
document's Reveal Codes window by using <Shift+arrow> to
carefully select just the desired codes and/or text.
This select-copy-paste method
is one way (see below for another way) to deal with those
circumstances where inserting some codes -- such as [Delay] codes or [Highlight] codes --
style cannot be done from the Styles Editor's own menu or toolbar, or
when the code doesn't seem to "take" -- such as setting line spacing to
"1.0" when the document is already using that spacing (the program is designed to remove unnecessary duplicate codes).
You can set line spacing to any other amount such as 1.1, then set it
back to 1.0 to produce a [LnSpacing:1.0] code in the document. This
tips works for other default values such as resetting margins to 1.0"
in a document where they are already set to that dimension (see here), or resetting page numbers in multi-page merge documents (see here).
It is explained in more detail in the article, "Automating WordPerfect Templates"
(see "Formatting custom templates," and the tips in that section).
It was also mentioned in a tip from Noal Mellot in a post
on WordPerfect Universe:
"[WordPerfect] styles accept many codes, but
some of the more complex codes (table, header, footer, graphic or an
open style) cannot be created or edited inside the style itself. They
can only be created or edited in the ordinary document screen, whence
you can cut and paste them into a style. ... Some codes encapsulated in
a style (via the Styles Editor) cannot be modified once there (WP runs
a message telling you so [or the program might simply freeze]). In
these cases copy such a code back into the document, modify it there
and then re-copy it back into the style. For example, you might have
trouble editing a header and delay/discontinue codes related to it
inside a style. If so, cut the codes out of the style and pasting them
in the ordinary document screen. Edit them there and then paste them
back into the style."
update the style:
When you create [or modify] a style you can
enable the option in the Styles Editor to have WordPerfect automatically
update the style when you change any instance of the applied style.
For example, in the main document you could select the text to which
the style was applied and add a blue color to it. All other text in
that document to which that style was applied will immediately turn
If you share such a document with other
be sure to let them know about this feature so they are not surprised
or mystified when they apply or change some formatting in text where
such a style has been applied. Unless they look in Reveal Codes to see
that a style was applied to that text, they might not notice this fact,
and format changes they make will be applied to all instances of that
style in the document.
☼ Use the special code available inside
the Styles Editor to start and stop some formatting:
If the checkbox at the bottom of the Styles
Editor labeled "Show 'off codes'" is enabled (ticked), you should see a
long code in the Contents pane entitled "Codes to the left are ON - Codes to the right are OFF".
This code is a
sort of placeholder for the document text that displays (and prints) when the style is applied to it. [Note that this code does not
appear in a Document (or "Open") style since it doesn't have an "off"
Hence, you can tell WordPerfect
to apply formatting to the beginning of the text ("on" format codes are
placed on the left side of that long code) and end it at the end of the
style ("off" codes or replacement codes are placed on the right side of
that long code).
☼ You can
also use text characters (such as [brackets] or (parentheses)), spaces,
or symbols (such as •) to surround the displayed document text by
placing one of them before the placeholder code and the other after the
☼ To apply paired
format codes (e.g., italics, underlining, etc.), it is easier to use
<Shift+arrow> to select this long code, then apply
the paired format codes to it (e.g., by using the Editor's property bar
to apply italics formatting). On the other hand, single format codes can be
directly placed either before or after this long placeholder code,
depending on whether they should afftect the style's text or they
should follow that text (e.g., a graphic line used to underline the
block of text).
☼ To apply single
format codes (e.g., a text [Color]), just position the cursor before
the placeholder (and another one after it if you want that type of
formatting to change to some other value after the style ends, as in
the line spacing shown in Example 1 below), and then use either the
Editor's menu or its property
bar to insert the desired format code.
☼ If the style has been marked inside the Styles Editor with two special format codes for inclusion in a Table of Contents ([Mrk Txt T.O.C.]) see here.
Generally, you will want to place any special formatting, text
characters and/or symbols outside these two special codes so that they
won't also appear in the TOC.
Example 1: If you have a document with default body text line spacing
set to 1.5 lines, and wish to have quotations indented in single-space [screen shot here], you can add a
line spacing code after that long code to restore the following
line spaces to 1.5 [screen shot
☼ Use a button from the main toolbar to add other formatting to the style:
While you can usually add a
lot of custom formatting to a style using the Styles Editor's own toolbar or
format codes are not available on either its toolbar (a.k.a its property bar) or its menu.
If a desired format choice is not available in the Styles Editor, try
using one that might be visible on your main toolbar (or a visible property bar) while the Styles Editor is still open.
Sidebar: The main program toolbars and property bars can be customized with new buttons. See "How to create a toolbar button..." here.
☼ Add a frequently used button to the Styles Editor's toolbar:
If you find a particular program toolbar or property bar button is useful enough to always have available in the Styles Editor you can add it to the toolbar there.
Since the toolbar in the Styles Editor is a "clone" of the program's
Text property bar, you could modify the Text property bar (see here) -- or better, simply add a copy of the button on it to the Styles Editor's toolbar, as follows:
a program toolbar button or a property bar button (e.g., the Highlight On/Off button) to the Editor's
toolbar, hold down both the
<Ctrl> and <Alt> keys while you drag that button from the
source toolbar onto the Styles Editor's bar. [Most people probably will
want to copy the button, not
move it (as would happen with just the <Alt> key), so that the
source toolbar remains unmodified.]
To re-position the button, hold down the <Alt> key while you drag the button to a new position.
If you need to delete a button from any toolbar or property bar, simply hold down the <Alt> key and drag the button off the bar.
If the button you need is not visible on the Editor's toolbar, you can
use the small arrows on the right side of it to scroll down.
Step 8. Apply
the style in the current document. (If you wish to use the style in other documents, see the important
You can apply the style at the current cursor location (then type some
text) or you can apply it to previously selected text.
To do so, you
can choose the style by from the "Select Style" drop list on the text
property bar, or by clicking Format, Styles, <style name>, Insert.
If you name each style with a different initial letter you can quickly apply the style:
Call up the Styles dialog with a shortcut key (default = Alt+F8, but you can assign
any available keys), then follow the shortcut with the initial letter,
then press <Enter> to apply the style at the cursor location.
You can write a small macro to apply the style, then
assign the macro to a toolbar, keyboard shortcut, or menu (as explained
For example, if the custom
style is named MyNewStyle, then use this macro command:
Note that your custom style — such as a
Character style — might
require you to select text first before
applying the style. Hence, a macro like this will check for the
existence of a selection of text and warn you if nothing was selected:
If (Not ?BlockActive)
Messagebox (;; "Select text first!") Quit
you want to apply the style to several words or phrases wherever they
appear in the body of the document, see Footnote 2.
By design, custom styles are
created only in the current document, which can
be a regular WordPerfect document (.wpd) or even a template (.wpt) you opened for editing.
If you are working in a regular WordPerfect document (.wpd) when you
create them, be aware that unless
you deliberately save them to the default template or to a custom
template or you later retrieve them from the document, they will be
available only in the document where they were created. (If they
were created in a template document (.wpt), then all new documents spawned
by that template will contain them.)
save them from the regular WordPerfect document (.wpd) where they were
created to your default (or other) template (.wpt), see below.
How to create a
are styles created based on the formatting in effect at the current
[This is a similar feature to Format, QuickFormat,
which lets you copy the format of text and apply it elsewhere in the
document; however, creating a QuickStyle allows you to save it as a new custom style.]
that in recent versions of WordPerfect you cannot create a QuickStyle
while inside a header, footer, footnote, endnote, text box, or other
Step 1. Click
in or select the text that is in the format you want.
Step 2. Click
Step 3. Click
the QuickStyle button.
Step 4. Type a
name for the style in the Style Name box.
Step 5. Type a
description for the style in the Description box.
Step 6. Enable
one of the following buttons:
• Paragraph With Automatic Update — applies
the style to the paragraph in which the cursor is positioned
• Character With Automatic Update — applies
the style to selected text or to text you are about to type
Step 7. Click
OK, then Close.
Step 8. Apply
the style: You can apply the style to selected text by choosing
it from the "Select Style" drop list on the text property bar, or by
clicking Format, Styles, <style name>, Insert.
You can save the QuickStyle as a new custom style. See below.
How to use
lets you copy the format at the cursor location — i.e., the format of
text characters, a paragraph heading, or a table cell — and apply it
elsewhere in the document.
Though similar to a QuickStyle,
it is generally used to quickly modify just the current document's
text. Therefore, if you think you might need to save the
formatting as a style for future documents, consider creating a
QuickStyle above instead.
[The following procedure is from WordPerfect
X5's Help <F1> key; however, the procedure should be similar in
"You can copy the
format of text and apply it to other text in a document. If you want to
copy selected text, then formatting attributes, such as font, font
size, and font style, are all copied. If you want to copy the heading
in a paragraph, the paragraph style as well as the font and its
attributes are copied.
When you copy the
format of text, you automatically create a text style. Changing text
that has been formatted using a text style also changes other text in
the document that uses that style.
Step 1. Click
in the text whose format you want to copy.
Step 2. Click
Step 3. Enable
one of the following options:
• Selected characters — copies the format
of the font and its attributes
• Headings — copies the format of the
paragraph and its styles, and the font and its attributes
• Table cells — copies cell attributes,
text colors, fonts, fills, and lines
• Table structure — copies table borders,
fills, default line, and table style
Step 4. Click
Step 5. Drag
the QuickFormat paintbrush pointer [which looks like a paint roller]
over the text to which you want to copy the format.
Step 6. Click
☼ You can also enable or disable
QuickFormat by clicking the QuickFormat button (which looks like a
☼ QuickFormat is disabled when no check
mark displays beside the QuickFormat menu command.
☼ If you might need to save the
style for future documents, consider creating a QuickStyle above instead.
Editing, modifying, and copying existing styles
Here's how to edit an existing style or
create a modified version of an existing style.
Note that it is a good idea to first make a
copy of an existing style (or anything else you want to modify), saving
it with a different name, then modify the copy (not the original).
[See also "Retrieving custom (user) styles from another document or
Advantage: Renaming new custom styles that are based on
existing styles is especially useful in an organization where many
users might share documents, compared to a solo practice where
modifying the original item without renaming it isn't usually a problem
Tip: You can also copy system styles such as the factory-shipped Heading styles. This lets you modify them and/or rename them to something more useful to you.
• To make a copy before you begin making modifications, use the Options
button on the Format, Styles dialog. You can make a copy just to the
current document, then if all goes well, you can save the copy to the
default template (next section).
• To modify the copy: The easiest way is to apply the style in a document, then
simply double-click the [Style] code for that style in Reveal Codes.
This brings up the Styles Editor, where you can use its menu to Insert
a Tab, or use its Format, Paragraph menu to add an Indent, and so
forth. You can also insert format codes such as [Bold] or [Large] from
either the Styles Editor's menu or its property bar.
• Note that if the style has not yet been
applied in the document, but exists in the template that spawned that
document, you can edit the style from the main WordPerfect menu
with Format, Styles in much the same way you can create a style from
scratch as explained above. Again, it is wise to
make a copy of it first.
• Resetting the modified style: If you modified a standard, system (i.e.,
built-in) WordPerfect style, such as a Heading style, instead of making a copy of it to modify,
you can always reset the system style to the factory default state: see below.
[Although not a common procedure, you can also hide the standard system styles from view by editing the template
(so that it applies to new documents) and using the Options button to
choose Settings; then disable (un-tick) the "WordPerfect system styles"
option; then save the template. This does not remove the system styles
from the program itself, it just hides them from view. To restore them
to view, just edit the template and reverse the process.]
custom styles to your default (or other) template
If you intend to use a newly created
custom style or a modified style in new, blank documents, you
will need to copy it to your default (or other) template, as explained
in this section.
You can also copy custom styles
from another document or template to a disk file, then import
(retrieve) them into the default or custom template. See the next
section, under "Traditional methods".
When you create a style (or edit an existing
style) it is automatically saved in the current document. If you want
it available in future documents, you need to save the custom style to
the default template or a custom template.
styles to the default template:
Step 1. Open
the document that contains the custom style. Click Format, Styles to
bring up the Styles editor.
Select (i.e., click on) the custom style in the "Available styles"
list, then click the Options button, then Copy.
Step 3. In
the pop-up "Styles Copy" dialog that appears, choose "Default
template," then click OK. The style will now be available in all new
documents based on the default template from that point forward.
styles to a custom template:
If you want to copy the style to a
existing template other than the default template so that the
style is available in new documents based on that specific template:
Step 1. Copy
the style to the default template as described above. Then click File,
New from Project (or File, New in WP8) and select the template to which
you want to add the new style. Basically you want to open this "target"
template and copy the styles into it from the "source" template (the
default WP template).
Click the Options button, then "Edit WP Template." When the template
appears, use the Copy/Remove Object button on the Template property bar
to bring up the dialog that lets you select the Template to copy from
(e.g., WP12US.WPT for WP12's default US template), the Object type
("Styles"), and the custom styles to copy (in the left-hand field).
Click Copy>> to add the style(s) to the currently edited template.
Click Close twice, then "Yes" to save changes, to return to the main
An alternative to
this method is to copy custom styles to a disk file, then import
(retrieve) them into the template. See the next
section, under "Traditional methods".)
styles in the Format, Styles dialog and in the Select Style drop list
on the Text property bar:
By default these
are set to automatically display
so that you can select or edit a style. The settings to display or
not display certain styles are found on the Style Settings dialog,
which can be accessed via Format, Styles, Options button, Settings, and
as further explained here.
Retrieving custom ("user") styles
from another document or template
Need one or more user-created styles
(a.k.a "custom" styles) from an earlier version of WordPerfect?
Want to use a custom style from an existing document —
even if you didn't create it?
There are several traditional and non-traditional ways to obtain custom styles
(including outline styles and graphics styles) without having to recreate them from scratch. These are described in the sections below.
retrieving custom styles into a document with one of the methods below,
you can replace existing styles in that document with the new styles
using a macro such as ReplSty (they must be named differently when using this macro).
☼ You can remove unused styles by name from a document or template. See below.
If you load (open) a document created on another computer that contains a custom or customized style (including Outlines, which are also styles) and that has the same name as an existing system style
on your computer, the system version (a.k.a. "standard" or "factory
shipped" version) of the custom(-ized) style on your computer will
become the "active" version in that document. Essentially, it replaces
the incoming (i.e., imported) same-named styles in the document.
Solution: Have the sender use style names that differ from standard, shipping names when they create or modify a style for distribution.
Reference: See this thread
on WordPerfect Universe for how this affected users in a law firm with
a customized, standard outline style created by an attorney who
propagated it to his staff though various documents he created. In each
case, since the propagated (customized) version of the outline style
had the same name as his staff's existing system style, it was
superseded by the staff's existing system version when they loaded the
Operation: This seems to be similar to the operation of the Updater.wcm macro, which updates (resets) any on-screen (or on-disk) document with the current system's default styles, etc.
METHOD 1. Saving and retrieving a custom style in the Styles dialog
The traditional approach is to first
save the custom (user) styles to a special file on disk, then retrieve
This method is useful if you don't have the original document file
or WordPerfect template available later to make a copy of the
user-created custom styles.
Step 1. Save the custom styles to disk.
Step 1A. To save the user styles, open the document
(or template) that contains the desired styles. Click on Format,
Styles, Options button, Save As. Click on the "User styles" radio
button (this saves all user-created styles) and type in a filename.
It's probably a good idea to give the filename a recognizable extension
such as ".STY". The style file is saved to the default
template folder as shown in Tools, Settings, Files, Template.
Step 1B. Similarly, save any custom graphics
styles with Format, Graphic Styles, Options, Save As, and any custom outline styles with Insert, Outlines/Bullets
& Numbering, Options, Save As, User Styles.
Step 2. Retrieve the custom files from the disk.
To retrieve these custom user styles, open the
"target" document or template for editing and click on Format, Styles,
Options button, Retrieve, and specify the name of the saved style file.
Click on the "User styles" radio button.
Note: In the Style type area, the options
"Both" - this retrieves both the styles you have created and the
preset styles provided with WordPerfect;
"User styles" (this is the one
you want here) - retrieves only the styles you or other persons have
"System styles" - retrieves only the preset styles provided
Also, when you retrieve a file the styles in that
file are saved with the active (current) document. To save them in the
default template, see Step 3.
Click OK. The custom styles in the original
source document should show up in the Styles dialog "Available styles"
Remember to retrieve any custom graphic or outline
styles you exported in Step 1. For graphic styles: Format, Graphic
Styles, Options, Retrieve. For outlines: Insert, Outlines/Bullets &
Numbering, Options, Retrieve.
Step 3. [Optional]
While still in the new document, you can
copy any new user style to your default template
with Format, Styles,
<choose the new style from the "Available styles" list>. Click
the Options button, then click Copy, Default template, OK, Close.
Repeat for other custom styles you want to add to the template.
You can slso copy any custom graphic or outline styles to the default template. For graphic styles: Format, Graphic Styles, Options, Copy, etc. For outlines: Insert, Outlines/Bullets & Numbering,
Options, Copy, etc..
☼ As an alternative to Step 3, you can
retrieve the styles directly into the default template by first
clicking Format, Styles, Options, Settings; click the option to save to
the default template; then do Step 2 to retrieve the style file.
However, the above three steps may be less problematic and have the
advantage of letting you select the particular styles to copy to the
☼ For more on preserving customizations when upgrading or
reinstalling, see this
thread on WordPerfect universe.
METHOD 2. Import custom styles from one template into another template
This method requires you to edit a
custom template to retrieve styles from the original template.
How to do it
You can import other "objects" -- customized
keyboards, toolbars, menus, styles, etc. — from another template (if
they are not already present in the new template) with the Copy/Remove
Object button on the template property bar.
Simply click the Copy/Remove button, choose
the Template to copy from, choose the Object type (i.e., Styles),
select one or more styles, and click Copy to import them. Click Close
when finished, then Save the template.
¤ Save and back up the new custom
template before importing other objects. This
is especially important if you have spent a lot of time customizing the
new template before importing other objects into it.
¤ The template to be copied from must be in
the same folder on your system where the custom template is located.
¤ Some Styles available in the old template
can be either normal format styles or outline styles. WordPerfect
doesn't tell you which type of style they are in the Copy/Remove
Template Objects dialog's Styles list, but when you copy them to the
new template they will show up in the new template in the appropriate
place (either the Format, Styles menu, or the Insert, Outline... menu,
METHOD 1. Using a small macro to retrieve user (i.e., custom) styles
Method 1a: Retrieve (and insert) several custom (user) styles with a macro
traditional method above, this method is useful if you have the
original document file or WordPerfect template available that contains
the custom styles you need.
Create a macro (see Footnote 1); be sure to change the drive-path-filename
in the macro command below to the "target" template/document that
contains the user styles you want to import into the current document
Also: Be sure to retain the double quote
marks surrounding the drive-path-filename, and note that the macro
command should be all on one line:
StyleRetrieve("drive-path-filename"; UserStyles!; CurrentDoc!)
Note: For outline styles, use:
OutlineStyleRetrieve("drive-path-filename"; UserStyles!; CurrentDoc!)
Play the macro in the current document. It should retrieve all custom styles (or Outline styles) into the current document.
Note that this will overwrite current
custom styles in that document that have the same name. (For customized
standard styles, see the note of caution above.)
You can edit a template file (.wpt) and
play the macro so that the new styles will be present in any newly
created document that is based on that (revised) template. Needless to
say, always make a backup of a template before modifying it.
If you need to use the macro frequently, you can assign it to a menu, toolbar button, or keystroke combination. See here.
Method 1b: Retrieve (and insert) several custom (user) styles from inside a macro
[For advanced users]
You can create a macro as a "container" and insert several
styles from it into any open document or template. (The method can
retrieve outlines, too; see Notes below.)
This might be useful for
distributing custom styles to many users in an organization, or to
update an existing (and currently open) document or template on your
Just open the document or template and play the macro to
import the styles. [Thanks to Noal Mellott for this tip and technique, posted
on WordPerfect Universe, 8-23-06.]
Method and operation
While similar to Example #1 above,
there is a significant difference: The custom styles are stored
inside the macro itself.
As with any WordPerfect file, you
can create and save one or more custom styles — i.e., a personal or
company "style library" — inside a macro file (.WCM). The macro then
acts like a briefcase to transport these styles. The macro can be used
to insert (or replace) styles into any open document or template simply
by playing the macro while in that document or template.
In operation, the macro uses a
single StyleRetrieve() command to insert the custom style library
stored in the macro itself into the current document (.WPD), or into a
template (.WPT) that is open for editing. The one-line command might look
something like this:
and Settings\Administrator\My Documents\WordPerfect\My WPX3
Macros\MyStyleLibraryMacro.wcm"; UserStyles!; CurrentDoc!)
Notice that this macro points
specifically to the macro filename on disk ("MyStyleLibraryMacro.wcm").
That is, it points to itself, not just to the folder which contains the
You can create the styles to put in
the new macro file, or use one of the methods in the next section below
(e.g., Method 2) to insert one or more existing
styles into the macro file.
For an example of this, see Noal
macro at WordPerfect Universe.
You can edit it to remove the styles you don't want, and/or edit it to
include your own custom styles. NOTE: Be sure to edit and
recompile it (with Save & Compile) at least once or it might not
Notes and tips
¤ The StyleLibraryPrimary
macro's StyleRetreive command uses the standard path and filename
code (Insert > Other > Path and Filename) as the command's
first parameter, instead of the usual text string or label. This
technique allows the macro to be placed anywhere on the system and
still function properly, since the code always points to the current
location of the macro.
¤ Note also that the StyleRetrieve
command has a parameter to let you retrieve user styles, system
styles, or all styles. You most likely would retrieve just your
custom user styles.
¤ You can modify the macro to insert
custom Outlines, too. Outlines are just another form of WP
style, linked to one or more "level" styles that each apply specific
• To do this, either create the
custom outlines in the macro file itself (Insert,
Outline/Bullets&Numbering, Create [or use Copy, then Edit]) -or-
retrieve them into the macro file with Insert, Outline/Bullets...,
Options, Retrieve. Once the custom outlines are embedded in the macro
file, edit the macro's code to include a OutlineStyleRetrieve() command. [You
can copy the macro's existing StyleRetrieve() command -- with all its parameters -- and simply add the
word Outline to the beginning of the command line (with no spaces, as
• More on custom outline headings:
As an example, to create automatically numbered Legal-, Standard-, and
Roman-style headings, see "Legal-style Headings: How to combine Outline
numbering with a default or custom Heading style formatting to create
automatically numbered Legal Headings," here.
¤ In a later WordPerfect
Universe post Noal showed a code snippet that you can add to the
top of his macro (or use in any macro) that can rename existing
styles. The code was basically the following (where <Original>
and <New> represent the original style and new style name,
StyleCodes (WithoutOffCodes!; CurrentDoc!)
¤ If you need to use the macro
frequently, you can assign it to a menu, toolbar button, or keystroke
combination. See here.
2. "Clipping" custom styles from other documents
Here are several methods you can use to copy
a style that was either created by someone else or created in an
earlier version of WordPerfect on your own system.
The methods copy the styles
from an existing document to either your current
document or your default (or other) template. (Copying to a template
makes it available for future use.)
Method 2a: "Block retrieve" styles
This is slightly different from the
traditional method given above. Here, you don't need to first save the
style to a disk file, if the document containing the style is still
available on your system. It is similar to the traditional method in
that it copies all
user-created styles from the source document. You can then choose which
ones to add to your default template.
Make sure the source document that contains the custom style is
available on your system (it doesn't have to be open).
Open the target document or a blank document. Click on Format, Styles,
Options button, Retrieve. In the "Retrieve files from..." dialog that
pops up, browse to the filename of the document that contains the
desired style and choose it. Click on the "User styles" radio button.
Note: In the Style type area, the
"Both" - this retrieves both the styles you have created
and the preset styles provided with WordPerfect;
"User styles" (this is
the one you want here) - retrieves only the styles you or other persons
"System styles" - retrieves only the preset styles
provided with WordPerfect.
Also, when you retrieve a file the styles in
that file are saved with the active (current) document. To save
them in the default template, see step 3.
Click OK. The custom styles in the
original source document should show up in the Styles dialog "Available
styles" list of the current (target) document.
Step 3. While still in the new document, you can
copy any new style to your default template with Format, Styles,
<choose the new style from the "Available styles" list>. Click
the Options button, then click Copy, Default template, OK, Close.
Repeat for other custom styles you want to add to the template.
Method 2b: Retrieve a single style
This approach lets you "grab" a single
style from a source document containing the style -- perhaps a document
originally created by someone else on another system.
Open the document that contains the desired custom style. Use your
mouse or keyboard to select a single word and apply the style to the
word. The word should be on its own line with no other codes or
Open Reveal Codes. Put the cursor in front of (i.e., to the left of)
the style code, and look at the information on the style code itself.
Note that there are three basic
types of styles: Character, Paragraph, and Document (or Open). The type
should be visible on the code itself in Reveal Codes.
The first two
style types (Character and Paragraph) are paired-code styles;
the latter (Document) is produced by a single code that remains in
effect until replaced by another Document style.
Select the style code and the word. If the style is a Character
or Paragraph style, be sure to select both the beginning code
and the ending code as well as the word to eliminate spurious
formatting. If it's an Open code, just select the code and the word.
Copy the code(s) and word to the clipboard with <Ctrl+C>.
Open a new, empty document (or other document) and paste the clipboard
contents into it with <Ctrl+V>. Look in the "Select style" drop
list on the Text property bar; you should see the new style appear in
the list along with any other styles stored in your default template.
While still in the new document, you can copy the new style to your
default template with Format, Styles, <choose the new style from the
"Available styles" list>. Click the Options button, then click Copy,
Default template, OK, Close.
METHOD 3. [For intermediate/advanced users:]
You can write a macro to create and insert a style into any document or
Tip: Using a macro to insert a style might also be useful in distributing the style to many users in
Here are some examples using this
technique that work in WordPerfect 8 and later versions.
The first example macro creates a
bold, underlined red character style in the current document (only).
If text was selected first, it will apply the style to the selected
text; otherwise, it will apply the style, and you should then
immediately type the text between the paired style codes (press Enter
to move past them).
The second example macro does
something similar -- it creates a red character style in the current
document -- but with a slightly different technique.
Here's how to create one using Arial Black, 10-point font. (Obviously,
edit the code to use your preferred font, font size, color, etc.)
copy the code into WordPerfect, see Footnote 1.
// Macro begins here:
// If text was selected, mark it:
// If the named style already exists, skip creation:
StyleCreate (Name: "SampleStyle"; Type: AutoCharacterStyle!; Library:
StyleEditBegin (Style: "SampleStyle"; Library: CurrentDoc!)
StyleDescription (Description: "Sample character style")
StyleEnterKeySetting (Action: StyleOff!)
StyleCodes (State: WithOffCodes!; Library: CurrentDoc!)
Font ("Arial Black Regular")
AttributeAppearanceToggle (Attrib: Underline!)
TextColor (Red: 255; Green: 0; Blue: 0)
StyleEditEnd (State: Save!)
// Reselect the text
if it was originally selected:
// Apply the style:
// If text was
selected, move the cursor before exiting:
// Remove the
// Macro ends:
[Note: Since WordPerfect 9, you cannot
record a style, you have to code it manually. (I cheated: I used WP8 to
record things and then edited the results.)]
Here's a macro posted by Kenneth Hobson on WordPerfect Universe (here)
that (1) stores all styles in the document (default and custom) in a
variable array; then (2) checks to see if the to-be-created style
exists in the array (if not, it creates it); then (3) it inserts the style at the cursor location.
To copy the code into WordPerfect see Footnote 1.
For a more advanced version that also applies the style in the document, see Footnote 3.
[Note: In some earlier versions of WordPerfect, the first time you
play the macro you might see a harmless error message about the
obsolete (but still functioning) GetData command. Ignore it and
Continue compiling the macro.]
by Kenneth Hobson.
// Get style names in current document:
// Check for the
existence of a particular
// style name in the current document:
loc="ColorRed" IN aStyles
If (loc=0) // if it doesn't exist, create it:
TextColor("Red") // or use TextColor(;255;0;0)
// Insert the style
at the cursor location:
// Macro ends:
How to reset a
modified standard style to its WordPerfect default state
This section applies to standard, "factory shipped" WordPerfect styles.
For user-created styles, you can edit them with Format, Styles to change them, or you can simply delete them with Format, Styles, Options and re-create them.
For the current document, simply click on Format, Styles, <style name>, Options
For the template (default or custom), edit the template with File, New from Project (or just
File, New in older versions), choose the category from the Create New
drop list, then click on the name of the template to reset. Then:
• Click the Options button, then click Edit
If the Reset button is grayed (greyed)
out, this usually means that the style is a
user-created custom style and not a standard WordPerfect style that was
modified. You can edit the user-created style (with Format, Styles) to
change it, or simply delete it with Format, Styles, Options, Delete.
• When the template opens (it should have a
filename at the top of the WordPerfect window that has a .WPT
extension), click Format, Styles, <style name>, Options button,
Reset. Answer Yes to "Reset style to default state?," then click Close
to retutn to the template.
• Save the template: click the Close button
on the template property bar and answer Yes to the message about saving.
How to remove styles
from a document, a custom template, or from the default template
custom styles from a document or template
You can delete a text style that
you have created -- but you cannot delete any of the preset factory shipped styles (even
modified ones) provided with WordPerfect. [However, you can reset factory styles
to their default state (see above).]
When you delete a user-created custom
style, you can delete just the style itself (leaving its format codes behind) -or- you
can delete both the style and the formatting codes, as described in Method 1.
Method 1 (manual removal)
[Back up the file first.]
1. Open the document or custom template for editing. (For help editing the default template see below.)
2. Click Format, Styles.
3. Choose the style from the Available Styles list box.
4. Click Options, Delete.
5. Choose the style you want to delete from the Select Styles To Delete
6. Enable one of the following buttons:
• Including Formatting Codes -- deletes
the [Style] codes and any formatting codes inside the style
• Leave Formatting Codes In Document --
deletes only the [Style] codes, leaving any formatting codes alone that are inside the style
Neither option deletes any text or graphics that might be inside the [Style] code
unused custom styles from a particular document or a custom template
Method 2 (macro removal)
Create a small one-line macro to delete the specific style
when you play it. If the style is in the currently
open (for editing) document or template, the following deletes it (leaving the format codes behind) while
keeping the text to which the style was applied. (To copy it into your program see Footnote 1.)
"MyStyle"; Codes: LeavingCodes!; Library: CurrentDoc!)
Be sure to
change "MyStyle" to your custom style's name (but retain the quote
Method 3 (macro removal)
Another alternative is to use a macro that removes all styles in the document except
for system and custom styles saved in the document's template, deleting
just the style and leaving its format codes and text behind. See for
example, the one by Roy Lewis posed on WordPerfect Universe here.
Removing a custom style
from the default template
Use Corel's WPLOOK
The easiest way to remove all
unused styles at once from a particular document (closed, on disk) is
to use the free, standalone Corel file repair utility, WPLOOK.EXE.
To get and use WPLOOK.EXE, see here.
Removing all unused styles is handy if -
you hate scrolling through dozens of unused styles in the Styles list,
(2) you want to reduce the size of the document (even if only slightly),
(3) you do not want to share any custom styles (except those that
are needed to format the document) with a recipient of the document.
The latter is often done with macros, too, which are just a type of
If enabled with a checkbox on its menu, WPLOOK removes just those styles that
are not in use in the document. (Think of that option as a "clean up" routine. However, WPLOOK's main function is to repair damaged files, as discussed here.)
¤ While WPLOOK can remove all unused custom styles present in the current document, it does not remove styles that are part
of (saved in) the template on which that document was based. (You can edit the template and use either of the methods above, or the method below, to remove those styles.)
¤ WPLOOK does not remove unwanted styles used somewhere in the document text: it removes all unused styles stored inside the document. You can use the methods above to remove unwanted individual styles in the document's text.
¤ As noted above, you cannot remove factory shipped ("system")
styles (e.g., Heading 1 .. Heading 5). However, you can reset factory styles
to their default state (see above).
you edit the default template, or
any template for that matter, it is always a good idea to make a backup
of it first.
1. Click on File, New From Project (or
just File, New in WP8).
2. In the drop-down list under the "Create
New" tab, select (i.e., click on) the category, "Custom WP Templates."
3. Select "Create a blank document." This
is the (oddly named) default template on which all new (blank)
documents are based.
[Note: If you have installed more than one version of WordPerfect you will see additional "Create
a blank document" templates listed. Just right-click on each one and
examine its Project Properties; this will tell you the Project filename
of the template the item is based on. You can then rename the item in
the Project list via the Display Name field. See here for a detailed explanation.]
4. Click the Options button, then select
"Edit WP Template." The default template should load on screen. (It
will have a .WPT filename extension at the top of the window.)
5. [As in Method 1 above:] Click Format, Styles, and choose the
style to delete. Click Options, Delete to bring up a dialog where you
can delete the style.
6. Click File, Save and close the template.