[To create a new (increasing or decreasing) counter, see above.]
Styles are just WordPerfect codes -- but
codes that can contain other codes, text, graphics, headers, footers,
comments, tables, table of contents markers, and -- you guessed it --
They act like containers to allow you to quickly apply
consistent structure or formatting -- such as the Heading styles that
ship with WordPerfect.
example of including counters in a style, here's a method
designed for a user who needed to number paragraphs independently of a
standard outline numbering scheme. That is, the user wanted to be able
number these paragraphs no matter what level of outline they appeared
under. [This is just a commonly requested technique; however, you can
use the method with any
paragraphs, not just those inside an outline.]
create a single-level counter:
Click on Insert, Other, Counter, Create. In the "Create Counter
Definition" dialog that appears, give the counter a name, (optionally)
choose a numbering method (numbers, letters, Roman numerals) in the
"Single level method" field, accept all other default values fields,
and click OK.
create a style with the new counter in it, and save the style to your
default or other template:
Click Format, Styles, Create to open the Styles Editor. Give the new
style a name and description. For "Type," choose "Document." (This is
an open style that will remain in effect until the style is chosen
again, at which point the number will be incremented. You can, of
course, use a Paragraph or Character style. For more on styles see here.)
Click in the Contents field of the Styles Editor. [Optional:
You can add leading text characters, such as a word or number, to the
left side of the two Counter codes you will insert in Step 4.]
From the Styles Editor menu, click Insert, Other, Counter, and make
sure the new counter is selected; then click the "Display in Document"
button. Then repeat: click Insert, Other, Counter, and make sure the
new counter is selected; then click "Increase."
You should now have two
codes in the Contents field:
Disp][Count Inc] -- in
The idea is to make WP display the
number, then (internally) increment it for any counter number that may
follow later in the document.
Add a period (full stop), colon, space, or other "separator" character
after the two codes. You can also add formatting to the codes (select
them first), such as bold or italic, and/or add tabs (Insert, Tab) or
hard left indents (Format, Paragraph, Indent) before or after the two
Click OK to return to the Styles dialog.
Step 7. If
you want this style to be available to all new documents based on the
default template, make sure the style is selected in the "Available
styles" pane, then click the Options button, then Copy. Choose "Copy
To: Default template," then click OK.
If you want the style available to other
templates, it can be Saved/Retrieved -- or copied -- into them as
needed. For example, once the new style is in the default template,
editing any other template allows you to use the Copy/Remove Object
button on the other template's property bar to copy the style from the
default template into the other template.
When finished, click Close to return to the document.
Now, when you are using the main outline, toggle it off temporarily
(usually, <Ctrl+H> or <Ctrl+T>; see here
for more on this), then apply the new style. [If you are not using an
outline, just apply the style where desired.]
select the new style code in Reveal Codes and make a QuickWord out of it to more quickly access it
when typing the document.
Or, record a
simple macro (Tools, Macro, Record) that chooses and inserts the style,
and assign the macro to a keystroke. [To assign macros to keystrokes,
When you need a new number for a subsequent block of text, apply the
style again; the internal counter will insert the incremented number.
When you need to go back to your regular outline, toggle the outline on
You can insert new material, or delete
the [Style] code, and the other items will be automatically renumbered.
- You may want to create several new
styles-with-counters, each with varying numbers of leading tabs or hard
left indents to match the indentation of the levels of the main
outline. Or, simply use tabs or hard left indents to line up under the
current outline level before inserting the style.
- You can write a macro to insert the style, using the macro
command StyleOn("<stylename>"), where <stylename> is the
name of the new style.
- You can use a macro to create various
styles-with-counters, as explained in the footnote
on the Outlines page.
- To cross-reference these
- Place your cursor just to the left
of the [Style] code in the main document. For example, if you have
created a Paragraph style with an embedded counter, you should see this
string of codes wherever the style was applied; just place you cursor
where indicated below:
- [Para Style>*[Style]<Para
- * =
- Click Tools, Reference, Cross
Reference. In the Reference Tools dialog that appears, choose "Counter"
as the Reference Type. The Counter dialog appears.
- In that dialog, choose the custom
counter you created in Step 1 at the top of this section (above), then
- Back in the Reference Tools
dialog, give the Target a name in the Select Target field, then click
on Mark Target. A [Target] code will appear at the cursor location in
the document, like this:
- Repeat the above for your other
Counter cross references until all [Target] codes are inserted in the
document, adjacent to their [Style] codes.
- Next, create your text
references. Place your cursor at the appropriate location(s) in the
text area of your document and create the reference(s) with the Mark
button (not the Mark Target button) on the Reference Tools
dialog. Before marking them, be sure the Reference Type is set to
"Counter." Then set the Select Target to the appropriate target name
for the current target.
- Note: This step places a
temporary "?" in the document, which will display the actual counter's
number/letter when you generate the references.
- Once finished creating your
references ... click on Generate (or you can generate later from the
Tools, Reference menu).
- If you have created short Paragraph
or Character styles-with-counters, you can have WordPerfect include
these styles in a Table of Contents.