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Print your letterhead page
from one printer tray, and second and subsequent pages (or envelopes)
from another tray or slot
- How WordPerfect "talks" to your
printer's trays
- "Two-tray
printing"
- To print all pages of the current
document from the manual
feed slot, see below.
Related
information:
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How
WordPerfect "talks" to your printer's trays and manual
feed slot
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The most important
things to keep in mind are these:
Unlike with other
software, the printer tray (or manual feed slot) that a page
is printed from is specified in WordPerfect's Format, Page,
Page Setup dialog, not in the printer's Properties
dialog.
WordPerfect's
Format, Page, Page Setup produces "page definitions"
(i.e., physical paper sizes, label types, the printer tray to
use, etc.) for the currently selected printer (in the File, Print
dialog), which are then stored in the (local) computer's Windows
Registry.
New page definitions,
in turn, show up as [Paper Sz/Typ] format codes in
the document when you (or a macro) insert one or more of them
into the document. These codes are most often found at the top
of the document but could be found inside a [Delay] code or even
on another page. Wherever they are located, they set the page
(or label) dimensions -- and the paper source (printer tray
or manual feed slot). Most often, too, this takes effect
for all pages from that point forward, but some page definitions
might be set to take effect for just the current page.
WordPerfect "remembers"
(but just for the current session) the last printer used. Hence,
if you have more than one printer you might need to select another
printer prior to a new print job.
WordPerfect communicates
with the printer driver, which in turn communicates with
the physical printer. This is why you must have at least a printer
driver installed before WordPerfect can operate properly (it
makes much heavier use of the printer driver than other programs
so that it produces true screen rendering of your document ["WYSIWYG"
- what you see is what you get]). [For some information about
common printer problems, see here.]
By way of further explanation
of the first paragraph above, here is a quote from Charles Rossiter,
a Corel C_Tech (found on Corel's WPOffice2002-other newgroup,
06/02/03):
"WordPerfect does not use the tray specified
in the printer settings;
if it did, it would lose its ability to mix any number of page
size/types within a single document, as almost all programs relying
on the Windows printer driver are limited to one or, at most
two, paper size/types in a single print job.
To set paper selection in
WP, you have to use Format, Page Setup, switch to showing Printer
Page Types, and define a paper size/type for each paper source.
For example, if you have letterhead that pulls from tray 1 and
bond that pulls from tray 3, you would create two different paper
size/types such as "Letter" and "Bond", with
almost-identical definitions except for the paper source.
This means you can mix Letter,
Bond, landscape forms, A4, etc. etc. within a single document
and not have to set anything on the printer properties itself.
[In fact, on those printers having an "NT Forms" tab
in the printer properties, HP specifically says to not
use that feature with software that is capable of pulling mixed
forms, as it interferes with the software working properly."]
To view this setup for your letters,
for example, click Format, Page, Page Setup, and choose the standard
Letter page definition. Next, depending on your version of WordPerfect,
either (a) click Edit, or (b) click the Options button then click
Edit> Both.
When the editing dialog opens,
you will see a Source drop list. Normally this is set to "Default"
or "Normal," but -- depending on your specific printer
-- there will be other options available, such as Upper Tray,
Manual Feed, etc. This list is where you tell WordPerfect which
printer tray to use.
[For future reference, you can
always make a copy of the current page setup and modify
it instead of modifying the default page definition or creating
a new one from scratch (though the latter is very easy to do):
Just use the New or Options button to create a new page definition.
Then use the copy (click Format> Page> Page Setup) with
any document that requires printing to a specific tray. See the
"Two-tray printing" sections below for more information.]
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"Two-tray printing" -
Print
the first page from one printer tray and the second and subsequent
pages from another tray
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There are several methods you
can use to accomplish this from inside WordPerfect. The following
two methods -- modify your template or record a simple macro
(including a user message) -- seem to be the easiest.
Example:
Assume you want the a letterhead
sheet to print from your default tray and the letter's second
and subsequent sheets (if any) to print from another tray.
You first need to create
a separate page definition for the non-letterhead tray,
if it does not yet exist in WordPerfect. Then, to automate things,
you can use the definition in a template or a macro.
Here's how:
Step
1
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Create a new page definition
for "second pages". (If you already have a second
page definition, skip this step.)
- Be sure you have the desired
printer selected in the File, Print dialog. Then click Format,
Page, Page Setup.
- Then, depending on your version
of WordPerfect, click
- New [WP8], or
- Options, New [WP9], or
- Add [WP10/11/12/X3]
- Give the page definition a new
name (e.g., "Second pages"), and choose a Type and
Size. (You can also set a vertical and horizontal printing adjustment
later, by editing the definition.)
- Click in the
Source field, and select the second printer tray to use.
- [WP9 and later:] Set the "Show
page size" to Current printer only.
- Verify the other settings, then
click OK twice to return to the main WordPerfect document window.
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Step
2
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Decide whether to modify your default template (or other template) so that it will
automatically use the new "second page" definition
for all new documents based on that template, or use a macro to enter these defintions whenever you
need them. Then choose either Step 3 - Method A, or Step 3 -
Method B below. |
Step
3 - Method A:
MODIFY A TEMPLATE
- Click File, New..., and choose
the template's name from the list. (Note that the default template
for all new documents is listed under Custom WP Templates
and is named "Create a blank document.")
- Click the Options button and
choose Edit WP Template.
- The template opens for editing.
- Place the cursor at the top
of the template.
- NOTES:
- If you wish to force the template
to use a particular ("explicit") page defintion for
page 1 (which is required for merging multi-page documents),
you can click Format, Page, Page Setup and select the appropriate
definition for the first page. There is no harm in using an explicit
page definition for page 1 in normal documents as well as in
merge forms.
- If you wish to force page numbering
to always start with "1" in any document, even
if the document is appended to another document that also uses
page numbers, you can do so with a trick described here
in reference to merges. Since you cannot insert a page number
"1" code on page 1 of a document (WordPerfect will
ignored your attempts since you are already on page 1), you have
to first set the page numbers to another value inside the document's
initial style code. Then you can add a new page number value
code ("1") on page 1.
- Now you need to insert a delay
code to tell WordPerfect to start a new page definition on the
next page (if there is one).
- Click on Format, Page, Delay
Codes. Accept the number of pages to skip (i.e., delay) as "1,"
then click OK. A new window entitled "Define Delay Codes"
opens. [For more information on using delay codes, see WordPerfect's
online Help (F1 key).]
- Click the Page Size button on
the property bar (or click Format, Page, Page Setup). Choose
the new second page definition that you created in Step 1 above. Click on Apply, then OK.
- Back in the Define Delay Codes
window, you can make other formatting changes that will take
effect on the second and subsequent pages of a doument based
on this template, such as changing margins or changing or adding
headers or footers. (See
the Note and Tip below.)
- When finished, click Close to
return to the template.
- Click File, Close and answer
"Yes" to "Save changes...?" to close the
template and return to normal editing.
When you start a new letter
based on this template, the delay code will activate if you have
two or more pages in the document.
Later, if you want to modify
the page settings for the second page defintion, simply edit
the template, open Reveal Codes, and double-click the [Delay:
1] code to open the Define Delay Codes window.
- Note
for users of WP10-WPX3: To
set all margins back to 1.0" in the Define Delay
Codes window, set at least one margin to some other value, then
change the margins back to 1.0". This is a workaround for
a small bug in these versions.
- Tip: You can hide the [Delay] code inside
the template's initial style. This prevents it from being "pushed
down" by a user if the cursor is above the [Delay] code
in the document -- something that is easy to do if Reveal Codes
is not used. See Footnote 1 below.
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Step 3 - Method B: RECORD A MACRO
Recording
the basic macro:
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To record a macro to place the
"second page" definition code in the current document,
open any sample document to work in temporarily. (You may want
to decide if secondary pages will have different formatting,
margin settings, etc., and jot down the types of formatting to
apply to them.)
- Click on Tools, Macro, Record.
Give the new macro a name (e.g., "Second Pages") and
click Record.
- Begin by putting the cursor
at the top of the document.
- NOTE: If you wish to force the
template to use a particular ("explicit") page defintion
for page 1 (which is required for merging multi-page documents),
you can click Format, Page, Page Setup and select the appropriate
definition for the first page. (Alternatively, you can edit the
macro and insert the appropriate PaperSizeSelect command in it
immediately after the PosDocTop command.) There is no harm in
using an explicit page definition for page 1 in normal documents
as well as in merge forms.
- Now you will need to insert
a delay code to tell WordPerfect to start a new page definition
on the next page (but only if there is a next page).
- Click on Format, Page, Delay
Codes. Accept the number of pages to skip (i.e., delay) as "1,"
then click OK. A new window entitled "Define Delay Codes"
opens. [For more information on using delay codes, see WordPerfect's
online Help (F1 key).]
- Click the Page Size button on
the property bar (or click Format, Page, Page Setup). Choose
the new second page definition that you created in Step 1 above. You can choose a new page orientation (Portrait
or Landscape) if desired.
- Click on OK.
- Back in the Define Delay Codes
window, you can change margins or make other formatting changes
that will take effect on the second and subsequent pages of a
doument based on this template, such as changing margins or changing
or adding headers or footers. (See the Note and Tip in Method A above, which also apply to this
macro recording method.)
- Click the Close button on the
property bar to exit from the Define Delayed Codes window.
- OPTIONAL: If you want to always
print two copies, use File, Print and specify two copies, then
Print the document to record these commands in the macro. Close
the Print dialog after printing if it is still open.
- Click the "Stop macro..."
button ( it has a solid black square icon or it may have an audiocassette
icon) at the left side of the Macro Toolbar.
The macro has been recorded and
you can assign it to a toolbar button
or keystroke for easy access. Close
the sample document without saving any changes, re-open it, and
test the macro. It should insert a [Delay: 1] code at the top
(and a [Paper Sz/Typ] code, if you chose to set an explicit definition
for page 1). If the sample document has more than one page, the
second and subsequent pages should print to the other printer
tray.
From now on, if you need to print
an old multi-page letter to different trays and it doesn't
have these codes in it, you can play the macro, print the letter,
then remove the Delay code if desired (or close the letter without
saving the Delay code). Playing the macro in a new document
will, of course, insert the Delay code, which can be saved along
with the new letter's contents.
At any later time, you can double-click
the [Delay] code in Reveal Codes to open the Define Delayed Codes
window and modify the second page formatting, such as adding
or changing headers or footers. (See the Note and Tip in Method A above, which also apply
to this macro recording method.) |
Tweaking
the macro #1 - basic revisions:
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The recorded macro can be edited
(like any other WordPerfect document) and modified to add a defintion
for Page 1 to force a particular or "explicit" page
definition for the first page, add a Print command, and (optionally)
undo the insertion of the Delay code.
Here's an example of such a recorded macro, but with -
- extraneous commands and command
parameter labels removed for clarity (later versions of WordPerfect
add some codes that may not be needed),
- a PaperSizeSelect code deliberately
inserted for page 1 (the "Letter1" size)
- an optional command to print
2 copies, and
- an optional command to Undo
the codes that were added to the document, in case you don't
need or want them in future print jobs.
Important: You will need to replace "Letter1"
and "Letter2" with the actual names of two page
definitions on your system as shown in Format, Page, Page Setup.
Be sure to retain the double quote marks.
// Macro begins
-
PosDocTop
// (start at the top of the document)
RevealCodes
(On!)
PaperSizeSelect ("Letter1") // (for the first page)
DelayCodes
(1) // (skips a page)
PaperSizeSelect ("Letter2") // (for page 2+)
SubstructureExit
// (closes Define Delayed Codes)
PrintCopies (2)
// (OPTIONAL)
Print (FullDocument!)
Undo
// (OPTIONAL: removes [Delay] codes)
// Macro ends
See other tweaks
you can make, below.
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To copy the macro code above into
WordPerfect, select the text from beginning to end and copy (Ctrl+C)
it to the Windows clipboard. Open a blank document in WordPerfect
and click on Tools, Macro, Macro Toolbar. Press the right arrow
key once to move past the line numbering code, then click on
Edit, Paste Special, Unformatted Text to paste the macro code
into the WP document. Make any required changes. Save it with
the Save & Compile button on the Macro Toolbar. This will
save the macro to your default macros folder. |
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Tweaking
the macro #2 - asking the user for the number of copies
at print time:
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With the simple edition of a
"code snippet" (here, shown in dark red),
you can now -
- add a page definition for page
1;
- add a page definition for page
2 (if there is a page 2) and all following pages;
- pop a message that asks the
user for the number of documents to print (the message requires
that the user enter a number), and reminds them to add the proper
paper to each tray;
- prints the desired number of
copies of the full document; and
- optionally uses Edit, Undo to
remove the page definitions from the document (if you don't want
this optional step, simply remove the Undo command).
TIP: You can even use such a macro in a
template that automatically plays the macro only at print time.
The macro is then called a template macro. See below.
// Macro begins
-
PosDocTop
RevealCodes (On!)
PaperSizeSelect
("Letter1")
DelayCodes
(1)
PaperSizeSelect ("Letter2")
SubstructureExit
Display (On!)
OnCancel (End@)
HRt:=NToC(0F90Ah)
Label (Start@)
// (The next command is all on
one line.)
GetNumber (vCopies; "Enter the number of copies of this
document to print." +HRt+ "Be sure to load the trays
with the proper paper." +HRt+ "Press Cancel to exit.";
"Ready to Print ...")
If (vCopies <
1) // If less than "1"
// (The next
command is all on one line.)
Messagebox (; "Error";" You must enter
a whole number greater than zero."; IconWarning!)
vCopies:=""
Go (Start@)
Endif
PrintCopies
(vCopies)
Print
(FullDocument!)
Undo // (OPTIONAL: removes [Delay]
codes)
Label(End@)
// Macro ends
Using the macro in a template:
In addition to using
the above macro as a "stand alone" (file) macro, you
can associate it with the PRE PRINT template
trigger inside a template. Then, each time you go to print the
document (and as long as the template itself is still on your
system), the template macro will fire up and display the message,
etc.
If you need help creating such
template macros or associating template macros with trigger
events, see Automating WordPerfect
Templates on the Tips page.
For more on template trigger
events, see "Trigger" a
macro from inside a template to play automatically at specific
times.
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To copy the macro code above into
WordPerfect, select the text from beginning to end and copy (Ctrl+C)
it to the Windows clipboard. Open a blank document in WordPerfect
and click on Tools, Macro, Macro Toolbar. Press the right arrow
key once to move past the line numbering code, then click on
Edit, Paste Special, Unformatted Text to paste the macro code
into the WP document. Make any required changes. Save it with
the Save & Compile button on the Macro Toolbar. This will
save the macro to your default macros folder. |
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How
some documents might be affected by these macros:
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If you open an
existing document and immediately play one of these macros, it
will insert page definition and delay codes. This is by
design.
However, even
it you retain the macro command to Undo these code insertions,
as far as WordPerfect is concerned the document will have
been modified, albeit harmlessly. You will see a standard
message about saving changes when you close the document -- even
if you think you made no changes. If you have really not made
any other changes you can close the document without saving it.
This is something
to inform all users about, so they know why the document was
mysteriously "modified." |
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REMINDER: WordPerfect "remembers" (just
for the current session) the last printer used. So you should
either deliberately select the desired printer before playing
a macro such as those above, or include macro commands that set
the printer and (optionally) return the selected printer to the
user's preference. The macro command, PrinterSelectByName,
can be used for this (note that the name must be exactly the
same, including case, as shown in the File, Printer dialog).
TIP: Klaus Pfeiffer's macro, TempPrinter.wcm,
does this trick. See his post (and download the macro) on the
WordPerfect Universe Code Snippets forum, here.
Klaus uses the PrinterSelectByName command to first store
the name of the current printer (presumably, the user's preferred
printer), and then restores the printer selection to that printer
after the macro has printed something:
vCurrPrinter=PrinterSelectByName
// ... the macro executes other commands
//
and then select a new printer with PrtinterSelectByName
//
then it restores the original printer selection:
PrinterSelectByName
(PrinterName: vCurrPrinter)
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Print all pages of the current document from the
manual feed slot
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If you have a stack of blank
paper in your printer's default tray, and you try to feed an
entire document though the manual feed slot, page by page, you'll
probably find that you have to be quick about feeding paper into
the manual slot or else the printer will grab the next page from
the default tray.
To solve this minor problem,
just create a new page definition that tells your printer to
use manual feed for all pages. Then insert the new definition
at the top of the document with Format, Page, Page Setup (or
use a macro such as described above).
Here's how to create a page definition
to print all pages from the manual feed slot.
With your printer selected in
File, Print -
- Click on Format, Page, Page
Setup.
- Select the normal definition
(e.g., "Letter") to make a copy of it.
- Click the "Add" button
(or the "New" button in WP8, or "Options, New"
in WP9).
- Give the new definition a name
(e.g., Letter-Manual).
- Change the Type of paper stock,
if necessary.
- In the Source list, select Manual
Feed.
- Click OK.
Use this new page definition
at the very top of the document you want to print via the manual
feed slot by clicking Format, Page, Page Setup, choose "Letter-Manual"
and click OK. A new [Paper Sz/Typ] code will appear in Reveal Codes to
control printing for the current document.
Making copies of a page setup
("page definition") is a handy way to select just those
features you need during a particular print run.
See also the top of this page
for more information.
Page
Top |
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Barry MacDonnell's