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Merge tips for multi-page
documents
Related pages -
Setting
up a mail merge (Corel Tutorial)
Merging multiple-page
letters using letterhead paper for page 1 and plain paper for
subsequent pages.
Merging multiple-page
documents so that formatting is identical from record to record.
Page numbering,
footnote/endnote numbering, and spacing in multi-page
form documents.
See also Print your letterhead
page from one printer tray, and second and subsequent pages from
another tray for explicit information. |
A
user on a Corel newsgroup asked:
"I'm trying
to merge print a two-page letter where page one is printed on
letterhead pulled from one bin while page two is printed on plain
paper pulled from a second bin."
Debra Earle (Corel
C_Tech) replied with this tip:
". . . it
seems to me that you simply need to put an explicit paper size/type
at the top of the first page [of the merge form], rather than
relying on the default document style, and then [a] delay code
for the second page to change the page type."
The explicit
paper size/type for Page 1 of the merge form letter can be entered
by going to the top of the page, then clicking Format, Page,
Page Setup and then (under the Size tab) choosing the page setup
for your printer's letterhead tray.
The delay code
can be entered on Page 1 with Format, Page, Delay Codes, 1, OK.
Then in the Define Delayed Codes window that is now onscreen,
use Format, Page, Page Setup to choose your second page's setup
from the list. Click OK, then click Close to close the Define
Delayed Codes window and return to the main merge form document.
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A
user on the WordPerfect Universe asked:
"I am trying
to merge a three-page document. The .frm document has a Header
(with Subject:, From: and To, a Footer (with page number). The
merging is on done on name, address, etc.
How do get the
formatting of all three pages identical from record to record?
That is to say, after each record the margins should be re-set,
the headers and footers should be re-set and the page number
should be re-set to 1."
Seth Katz answered:
"You need
to include any 'resetting' formatting (page number, margins,
etc.) at the top of the first page of the form, even if they
are not needed on the first page, since they will be needed on
subsequent instances of that page in the merged document. WP
will normally delete any 'redundant' codes (e.g., the code setting
the page number to [1] on the first page); but it will not do
so if you have the merge toolbar displayed (i.e., if the document
has been identified as a merge form).
If you try to
do this in a regular document, the 'resetting' formatting will
disappear. You can get around this by either including the 'resetting'
formatting in a style and applying the style at the beginning
of the document, or by setting dummy different formatting in
the document style, then changing the formatting to what you
want at the top of the first page. Since these formatting codes
are no longer redundant, they will not be automatically deleted."
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A
user on WordPerfect Universe asked:
My .frm [i.e.,
form document] has four (4) pages and are numbered. When I merge,
I end up with the pages numbered as it if is one document --
which I realize it technically is, but I need it to be numbered
... 1,2,3,4 ... 1,2,3,4 ...
My answer:
"From the
Corel support database (http://support.corel.com), Answer ID 203229 [which,
though it applies to WordPerfect 9, should work in other versions]:
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How to set
Page Numbering in a Multiple Page Merge Document for WordPerfect®
9
Details
When merging
information to a form file containing Page Numbering, a Page
Numbering code is needed at the top of the first page in order
to restart each copy of the merged document with page number
one. The Page Number Set code cannot be placed on the first page
of the form file because the first page is already page one and
the program is designed to remove unnecessary (duplicate) codes.
Answer
The workaround
is to force the page number, in the Document Initial Codes, to
a value that is not equal to 1 and then reset it back to 1 on
the first page of the form file. The following instructions will
force each of the merged forms to start over with page one.
1. Place the
insertion point at the top of the form file. Click on Format
, Styles , Document Styles
2. Select Edit
3. Select Format, Page, Numbering, Set Value.
4. Change the 1 to a number higher than the number of pages in
your form file. (If you have 3 pages in your form file, you will
want to set the number to 4 or higher [such as 99]).
5. Select
Apply, OK, OK, OK, Insert.
6. Now put the insertion point at the top of the first page of
the form file. Click on Format , Page, Numbering , Set Value
and set the value to 1.
7. Select Apply, OK, OK
8. Save the form file and perform merge. |
If you are using
numbering inside headers or footers, you'll probably want to
remove the [Pg Num Pos] code in the Styles Editor during Step
5, leaving just the [Pg Num Set] code. (Or, when you are in the
Page Numbering Styles Editor, change the 'Position:' drop list
selection to 'No Page Numbering'; no [Pg Num Pos] code will be
inserted.) Page numbering will then be accomplished by the page
number code you will have inserted into the header or footer
-- justified as needed -- with Format, Page, Insert Page Number
(or just press <Ctrl+P> ). ...
... the 'Details'
paragraph from the Corel article gives an explanation of why
the workaround works. The program is designed to remove any extra
[Pg Num Set] code that you would (normally) have inserted when
trying to set that page number to '1' with Format, Page, Numbering,
Set Value.
So the workaround
first 'tricks' WP into thinking that the current page number
is '10' (or whatever higher value you set it to in Step 4). Next,
it 'sees' the new [Pg Num Set] code at the top of the body text
area of the document (which has been set to a value of '1'),
so it uses that value for the current page. The last code takes
precedence in this case.
It makes sense
if you think of WP as 'stream-oriented.' That is, most formatting
starts at one location in the 'stream' of characters and codes
and continues until replaced or discontinued by another, relevant
code. (Hence the reason why Reveal Codes is so valuable in troubleshooting
formatting in WP.)"
Footnote numbering,
endnote numbering, line spacing and paragraph spacing:
At least one
user reported that this "hide-a-code" trick works to
reset footnote numbers to "1" at the top of
a multi-page document. (Curiously it is not necessary with endnotes,
which allow you to force a value of "1" at the top
of a document.)
It should also
work for Line Spacing (Format>Line>Spacing) and
Paragraph Spacing (Format>Paragraph>Format), as
well as for any feature where you can't (normally) set the value
to "1" at the top of a document to force the merge
to start with the minimum (number) value.
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Barry MacDonnell's