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Barry MacDonnell's
Toolbox for WordPerfect

Macros, tips, and templates for Corel® WordPerfect® for Windows®
© Copyright 1996-2017 by Barry MacDonnell. All Rights Reserved.

Page updated May 17, 2016

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How to create new, customized copies of your favorite printer choices

Controlling the tray source (in other software programs), ink color, and other features of your printer from File, Print

(Includes macros to help change to your new printer selections)

 

See also -

Print your letterhead page from one printer tray, and second and subsequent pages from another tray ("two-tray printing")

Purpose

An alternative -- or a companion -- to using WordPerfect's File, Page Setup to define specific printer trays (or "sources") is to create customized copies of the installed printer driver -- the item you choose when you click File, Print, Name:<list> before printing the document.

Extra copies of an existing printer driver are very easy to create and they can perform several functions, depending on your printer.

For example, one copy could (if the feature is supported by your printer) add a COPY or DRAFT watermark on every page, just by selecting that driver at print time.

Another copy could print the document in monochrome on a color printer to save expensive color ink.

Once they are set up, all you need to do is select the appropriate custom printer driver in the File, Print drop list.

Added benefits

The custom printer selections will be available in other Windows programs, not just in WordPerfect.

You could also set up printer drivers to select the tray source, which should work in most other Windows programs (but not WordPerfect: see Footnote).

Background

When you first install a printer, Windows creates an icon for it – actually, the icon is a "virtual printer" or "printer driver" -- in the Devices and Printers folder (Windows 7) or in the Printers and Faxes folder (the name given to it in Windows XP).

If you right click that icon and choose Printing Preferences and/or Printer Properties (Windows 7) or Properties (Windows XP), you can access various printer settings and create custom configurations for the physical printer.

The printer driver's name also shows up in File, Print, along with any other printers you might have installed on your computer or network. Simply use your mouse to select it from the list, choose any desired print options the program itself offers, click Print, and Windows takes over, sending your current print job to the physical printer specified by the virtual printer icon.

How to do it

Now for the interesting part -- creating and customizing one or more copies of an existing printer driver.

Since you (or whoever set up your computer or network) will have already installed the physical printer and a printer driver for it, you simply install the printer driver again -- but in an abbreviated way: no need this time for a CD or internet connection -- using the Add Printer wizard in Devices and Printers (Windows 7) or Printers and Faxes (Windows XP). Then you customize the copy/copies with a few minutes' work.

Windows 7

  • Click on “Devices and Printers” in the Windows Start menu.
  • Click on “Add a printer”. Tell Windows what type (local, network, etc.), then click Next.
  • Select the printer Name you wish to duplicate, and click Next.
  • In a window “Which version of the driver do you want to use” select (tick) “Use the driver that is currently installed (recommended)” and click “Next”.
  • In the next window give the new item a name -- perhaps the same name with a descriptive suffix such as "(MONO)". Click Next.
  • Subsequent windows should be self-explanatory (sharing, set as default, etc.)
  • In Devices and Printers, right-click on the new icon and choose Printing Preferences and/or Printer Properties to set your preferences. [Note that setting up printing to different trays is still a WordPerfect setting, not a Windows setting. See http://wptoolbox.com/tips/2Trays.html.]
  • Done. You should see the new name in the Devices and Printers window, as well as in all Print dialogs in Windows programs.
  • You can use the drivers "as is" by simply choosing the one you want in File, Print. WordPerfect will save the choice in that document when you save it. A somewhat more sophisticated way to use them is to incorporate them as part of one or more macros. For example, macros can be used to select the new printer driver(s), print all or part of a document, then restore the printer selection back to your current printer selection. (See samples below.)

Windows XP (should be similar for earlier Windows versions)

  • Click Start, Settings, Control Panel and double click Printers and Faxes (or Printers and Other Hardware).
  • First, take a quick note of the "port" to which your printer is currently connected: Right-click the printer's icon, choose Properties, then click the Ports tab. Make a note of the port that is checkmarked. Click Cancel to return to the Printers and Faxes window.
  • Double click the Add Printer icon. The Add Printer Wizard appears. Click Next.
  • You are now asked if the printer is local or on a network: Answer as appropriate. (There is no need to check the box, "Automatically detect and install my Plug and Play printer," because its driver was already installed on your system! You are simply making a new copy of that driver.) Click Next.
  • Select the port the printer uses from the "Use the following port:" list. Normally this is LPT1 (Windows provides three printer ports, LPT1-LPT3, and four serial ports, COM1-COM4) but it could be a USB card, an IEEE hub or some other device. As noted above, you should use the same port checked in the original driver. (Don't worry: if you make a mistake you can always delete the new printer driver and repeat these installation steps, choosing an alternative if the current choice of port doesn't work.) Click Next.
  • You should now see the Install Printer Software dialog. Since the original printer driver was installed when the printer was first hooked up, simply scroll down in the left-hand Manufacturer pane, choose the printer's manufacturer (e.g., HP, or perhaps Hewlett-Packard; try both), and you should immediately see the installed printer driver(s) for that printer in the Printers pane. Select the appropriate driver and click Next. (Again, if you make a mistake you can always start over after deleting this copy of the driver.)
  • In the next dialog, be sure that "Keep existing driver" is enabled, then click Next.
  • You can now name your new printer driver. (You can also rename it later in the Printers and Faxes window.) For example, I made a copy of my previously installed HP LaserJet 1300 driver and simply named it "HP LaserJet 1300 (DRAFT)" to indicate that the pages will contain a diagonal DRAFT watermark stamp on them – a nice little feature that is created directly by my HP LaserJet 1300 printer. Notice that a radio button lets you select the current printer as the default printer; if this is what you want, choose it by clicking the button. Click Next when finished.
    • Tips: If Windows asks if you want to share the printer you can answer No, since it's probably easier to set up and customize the printer drivers first, and then set them up as computer or network shares later as explained below. Also, the next dialog lets you print a test page, which might be a good idea to do at least once to ensure the copy of the printer driver is working properly.
  • Click Next, then Finish to complete the new driver creation process and exit the wizard. You will see a new icon in Printers and Faxes.
  • Repeat the above steps for as many additional custom printer drivers as you need, for the current printer or any other printer for which you might want to have customized settings.
  • Now you need to customize the copies of the printer driver(s). If you haven't already named them in during the steps above, they will be named "<name> (Copy x)" where <name> is the original driver name and "x" is a sequential number.
  • Right click each new copy of the printer driver, and choose Properties. Rename the driver if you desire it. Under Properties you will also see Location and Comments fields, which may be useful in identifying the printer drivers on a network.
  • You then need to find the page where various custom settings are kept for your particular printer. (On my LaserJet they are under the Advanced tab, and accessed with a button, "Printing Defaults.") Set up your custom configuration. Remember that you are now working with a copy of the original printer driver, so you should not be impacting the original in any way. You can also set up these drivers as "shares" on a computer or network, if desired.
  • Click OK when done until you are back at the Printers and Faxes window. Done!
  • You can use the drivers "as is" by simply choosing the one you want in File, Print. WordPerfect will save the choice in that document when you save it. A somewhat more sophisticated way to use them is to incorporate them as part of one or more macros. For example, macros can be used to select the new printer driver(s), print all or part of a document, then restore the printer selection back to your current printer selection. (See samples below.)

Macros to change printer selections

BELOW ARE SAMPLE MACROS THAT CAN -

(1) print the full document using the new printer driver (e.g., all pages marked with a DRAFT watermark), then return the printer setting back to the original setting; or

(2) print just the first page (e.g., a letterhead page in color) of the document using the new printer driver, then return the printer setting back to the original setting (monochrome).

INSTRUCTIONS FOR CREATING THE MACROS:

First, in place of the word NEWPRINTER below, type the EXACT name (case sensitive!) you gave to the new printer driver(s) as shown in File, Print, Name:<list> but be sure to retain the double quote marks. [For example, I use this newly named and configured printer driver that automatically places a draft watermark stamp on each page: "hp Laserjet 1300 PCL 5e (DRAFT)". All I did was use the same name as the original and add "(DRAFT)" to it, but you can name it anything you like.]

Second, open a new blank document for each macro and click Tools, Macro, Macro Toolbar. Press the right arrow once or twice to place the cursor after all codes. Then come back here and carefully select the macro of your choice below, copy it to the clipboard (Ctrl+C), then go to the new document and paste it there with Edit, Paste Special, Unformatted text. (This removes extraneous codes when you copy from an internet source.)

Save it with the Save & Compile button on the macro toolbar, naming it something memorable. The macros can be saved to your default (or supplemental) macro folder as shown in Tools, Settings, Files, Merge/Macro and assigned to either a menu, toolbar button, or keystroke combination as explained at EasyPlay.

- - -

// Macro #1 begins -
// (For WordPerfect version 8+)
vPRN1:="NEWPRINTER"
vPrinterName:=PrinterSelectByName (vPRN1)
PrintCopies (NumberOfCopies: 1)
Print (FullDocument!)
// The next line resets driver back to your preferred default -
PrinterSelectByName (vPrinterName)
// Macro ends

- - -

// Macro #2 begins -
// (For WordPerfect version 8+)
// Prints just the first page to the new printer
vPRN1:="NEWPRINTER"
vPrinterName:=PrinterSelectByName (vPRN1)
PrintRangeFrom (Page: 1)
PrintRangeTo (Page: 1)
PrintCopies (1)
PrintAction (MultiplePages!)
Print ()
// The next line resets driver back to your preferred default -
PrinterSelectByName (vPrinterName)
// Macro ends


Footnote

If your printer has multiple trays that support various paper type or sizes you should set up separate page definitions for them with File, Page Setup (or Format, Page, Page Setup) and use the codes thus produced at the top of the appropriate pages of your document to "pull" paper from the proper trays, as explained in more detail at 2Trays.

From Charles Rossiter, Corel C_Tech (found on Corel's WPOffice2002-other newgroup, 06/02/03):

"WordPerfect does not use the tray specified in the printer settings; if it did, it would lose its ability to mix any number of page size/types within a single document, as almost all programs relying on the Windows printer driver are limited to one or, at most two, paper size/types in a single print job.

To set paper selection in WP, you have to use Format, Page Setup, switch to showing Printer Page Types, and define a paper size/type for each paper source. For example, if you have letterhead that pulls from tray 1 and bond that pulls from tray 3, you would create two different paper size/types such as "Letter" and "Bond", with almost-identical definitions except for the paper source.

This means you can mix Letter, Bond, landscape forms, A4, etc. etc. within a single document and not have to set anything on the printer properties itself.

In fact, on those printers having an "NT Forms" tab in the printer properties, HP specifically says to not use that feature with software that is capable of pulling mixed forms, as it interferes with the software working properly."

Note that you can delay a new page definition (e.g., from page 1) to a later page (e.g., to page 2) this way:

  • Go to the top of the document and click Format, Page, Delay Codes, 1, OK.
  • Click the Page Size button on the property bar (or click Format, Page, Page Setup). Choose the new second page definition. Click on Apply, then OK.
  • Back in the Define Delay Codes window, you can make other formatting changes that will take effect on the second and subsequent pages of the document, such as changing margins or changing or adding headers or footers.
    • (Users of WP10 and later: To set all margins back to 1.0" in the Define Delay Codes window, set at least one margin to some other value, then change the margins back to 1.0". This is a workaround for a small bug in these versions.)