Page Numbering in Books
For basic page
numbering information and several related items on this site, see here.
See also Page
numbering using both Roman and Arabic numerals
Do you need to create page numbering for
Chapters or Sections like that found in many books?
That is, do you need to create a page number
at the bottom of the first page of a chapter or section with
remaining page numbers at the top of subsequent pages -- like
- Create a header (either A or B)
that will appear at the top of subsequent pages (i.e., the
second and following pages of the chapter or section):
- Put your cursor at the very top of the first
page of the current chapter, click Insert, Header/Footer.
- Choose the header type (A or B), and
when the header area appears (the cursor will be in it), type any
desired text and then insert a page number code with Format, Page,
Insert Page Number.
- Justify the text and number as desired
(in the above example the number on page 2 is right-justified), then
click outside the header area to return to the main document.
- NOTE: Headers, footers, and watermarks will be visible onscreen
in Page mode (View, Page), or if you are directly editing them. They
usually contain text, but can contain graphic images and format codes
(page number, current date, filename, line justification, etc.). For
more on these "repeating elements," see here.
- TIP: If you want different headers (or different justification)
on even and odd pages, such as found in many books, see
- Next, at the top of the first page
of the chapter, suppress this new header (and thus the page
number displayed inside it) with Format, Page, Suppress, Header (choose
either A or B). This keeps the header from appearing on the first
(i.e., current) page of the chapter, but it will appear at the top of
subsequent pages since it is suppressed just on the first page.
- NOTE: In the Suppress dialog, there is a checkbox at the bottom:
"Print page number at bottom center on current page." Leave it unchecked
for the current procedure. The WP8 Help file gives its purpose: "To
suppress the current page number style and still print a number on the
[bottom of the] page...." It appears to be designed to work with
"normal" or "pre-defined" page numbering -- that is, where numbers are
placed on the page with Format, Page, Numbering and not by turning
normal numbering off and using numbers in headers or footers as
- Finally, create a footer (A or B)
on the first page of the chapter with a page number code in it
(as above); then "discontinue" it on following pages with Format, Page,
Delay Codes, 1, OK, Header/Footer button, Footer (either A or B) radio
button, Discontinue, Close button. The page number will appear at the
bottom of the first page of the chapter but it will not appear
at the bottom of subsequent pages, since it will have been "turned off"
on the next page and following pages.
Note that headers and footers (and watermarks)
continue until replaced at some point by a new version of the header,
footer, or watermark (which is what happens here in a multi-chapter
document) or continue until discontinued (in which case, they simply
stop at that point). The latter is often done with a Delay code to
ensure the header, etc., appears on a given page, but does not appear
after some (delayed) number of pages.
- If you use page numbering inside a header
or footer (as above) you probably want to turn standard page
numbering (which is not inside a header or footer) off with
Format, Page, Numbering, Position: <No Page Numbering>. This way,
you won't get two numbers per page -- a standard page number and a page
number in a header (or footer).
- Much of the above can be recorded in
macros. For related information on suppress and delay codes, see the
SUPDELAY macro page here.
- Need to use Roman numerals (I, ii, iii, iv,
etc.) in the first pages of your document, then switch to Arabic
numerals (1,2,3,4, etc.) for the rest of the document?
- While you can do this with standard
page numbering, let's assume you are using a header or footer from the
very first page of your document, with a page number code ([Pg Num
Disp]) inside the header or footer:
- At the beginning of the
introduction or other "front matter," place the cursor before all
codes. The logical position is before the [Header] or [Footer] code,
which has (or will have) the page number in it.
- Note: If you use a Title page
and do not want it included in numbering, you can place the cursor at
the top of the next page to begin numbering there. Be sure to set the
beginning value back to "i" in the next step.
- Then use Format, Page, Page
Numbering, Position: <No page numbering>, Page numbering format:
<i>, OK. This should start page numbering with lower-case Roman
numerals ("i"), in the header or footer on the first page. This also
inserts a [Pg Num Meth] code in the document. (If you
double-click it you will see the numbering method is Roman numerals.)
- Then place your cursor at the top
of the first page that follows the front matter -- that is, the page
where you want to begin numbering with Arabic numbers -- and use
Format, Page, Page Numbering, Position: <No page numbering>, Page
numbering format: <choose an Arabic number, which at this point will
reflect the actual page you are on>, then click the Set Value button
and set the value back to "1". Click OK twice. Another
[Pg Num Meth] code is inserted; this should start page
numbers with "1".
- Regenerate the Table of Contents
and Index, if used, with Tools, Reference, Generate.