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Page updated Jul 3, 2013

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Page Numbering in Books

For basic page numbering information and several related items on this site, see here.

See also Page numbering using both Roman and Arabic numerals

Do you need to create page numbering for Chapters or Sections like that found in many books?

That is, do you need to create a page number at the bottom of the first page of a chapter or section with remaining page numbers at the top of subsequent pages -- like this?

Chapter
One

 

 1

2

3
 

 

4

etc.

Here's how.

  • Create a header (either A or B) that will appear at the top of subsequent pages (i.e., the second and following pages of the chapter or section):
    • Put your cursor at the very top of the first page of the current chapter, click Insert, Header/Footer.
    • Choose the header type (A or B), and when the header area appears (the cursor will be in it), type any desired text and then insert a page number code with Format, Page, Insert Page Number.
    • Justify the text and number as desired (in the above example the number on page 2 is right-justified), then click outside the header area to return to the main document.
      • NOTE: Headers, footers, and watermarks will be visible onscreen in Page mode (View, Page), or if you are directly editing them. They usually contain text, but can contain graphic images and format codes (page number, current date, filename, line justification, etc.). For more on these "repeating elements," see here.
      • TIP: If you want different headers (or different justification) on even and odd pages, such as found in many books, see here.
  • Next, at the top of the first page of the chapter, suppress this new header (and thus the page number displayed inside it) with Format, Page, Suppress, Header (choose either A or B). This keeps the header from appearing on the first (i.e., current) page of the chapter, but it will appear at the top of subsequent pages since it is suppressed just on the first page.
      • NOTE: In the Suppress dialog, there is a checkbox at the bottom: "Print page number at bottom center on current page." Leave it unchecked for the current procedure. The WP8 Help file gives its purpose: "To suppress the current page number style and still print a number on the [bottom of the] page...." It appears to be designed to work with "normal" or "pre-defined" page numbering -- that is, where numbers are placed on the page with Format, Page, Numbering and not by turning normal numbering off and using numbers in headers or footers as recommended here.
  • Finally, create a footer (A or B) on the first page of the chapter with a page number code in it (as above); then "discontinue" it on following pages with Format, Page, Delay Codes, 1, OK, Header/Footer button, Footer (either A or B) radio button, Discontinue, Close button. The page number will appear at the bottom of the first page of the chapter but it will not appear at the bottom of subsequent pages, since it will have been "turned off" on the next page and following pages.

Note that headers and footers (and watermarks) continue until replaced at some point by a new version of the header, footer, or watermark (which is what happens here in a multi-chapter document) or continue until discontinued (in which case, they simply stop at that point). The latter is often done with a Delay code to ensure the header, etc., appears on a given page, but does not appear after some (delayed) number of pages.

Tips

  • If you use page numbering inside a header or footer (as above) you probably want to turn standard page numbering (which is not inside a header or footer) off with Format, Page, Numbering, Position: <No Page Numbering>. This way, you won't get two numbers per page -- a standard page number and a page number in a header (or footer).
  • Much of the above can be recorded in macros. For related information on suppress and delay codes, see the SUPDELAY macro page here.
  • Need to use Roman numerals (I, ii, iii, iv, etc.) in the first pages of your document, then switch to Arabic numerals (1,2,3,4, etc.) for the rest of the document?
    • While you can do this with standard page numbering, let's assume you are using a header or footer from the very first page of your document, with a page number code ([Pg Num Disp]) inside the header or footer:
      • At the beginning of the introduction or other "front matter," place the cursor before all codes. The logical position is before the [Header] or [Footer] code, which has (or will have) the page number in it.
        • Note: If you use a Title page and do not want it included in numbering, you can place the cursor at the top of the next page to begin numbering there. Be sure to set the beginning value back to "i" in the next step.
      • Then use Format, Page, Page Numbering, Position: <No page numbering>, Page numbering format: <i>, OK. This should start page numbering with lower-case Roman numerals ("i"), in the header or footer on the first page. This also inserts a [Pg Num Meth] code in the document. (If you double-click it you will see the numbering method is Roman numerals.)
      • Then place your cursor at the top of the first page that follows the front matter -- that is, the page where you want to begin numbering with Arabic numbers -- and use Format, Page, Page Numbering, Position: <No page numbering>, Page numbering format: <choose an Arabic number, which at this point will reflect the actual page you are on>, then click the Set Value button and set the value back to "1". Click OK twice. Another [Pg Num Meth] code is inserted; this should start page numbers with "1".
      • Regenerate the Table of Contents and Index, if used, with Tools, Reference, Generate.