| Barry MacDonnell's
Toolbox for WordPerfect
Macros, tips, and
templates for Corel® WordPerfect® for Windows®
| Page updated Aug 11, 2019
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Printer problems - some reasons why WordPerfect might -• not print
• be slow to print
• be slow to open (i.e., "load" or "launch")
• print text incorrectly
• print to the wrong tray
• print multiple copies
• have other print issues or fax format issues.
Repairing WordPerfect documents and templates
Repairing 'bad' or damaged WordPerfect program files
Other pages on this site that relate to printing issues -
How to create new, customized copies of your favorite printer choices - Controlling the tray source (in other software programs), ink color, and other features of your printer from File, Print - (Includes macros to help change to your new printer selections)
Other WordPerfect "repair" pages on this site -
Repairing WordPerfect documents and templates - How to find and fix common problems
This is not a comprehensive list of printing problems and printer formatting issues. However, it is intended to grow as more "interesting" printer output problems are resolved.
Some things to
In the "something else" category ...
• If a document does not print as you expected, perhaps a different printer was selected in WordPerfect. Technically speaking this is not a printer problem.
Like with all Windows programs the default (or initial) printer used in WordPerfect is the one specified by Windows itself.
Tip: On newer Windows systems (e.g., Windows 10) you can use Settings, Devices, Printers and scanners... to set the Windows default printer for all installed programs. Or you can use the Windows Control Panel... Devices and printers module to set the Windows default printer (you might need to search in Windows for "Control Panel").
Hence, new documents based on the WordPerfect default template use the Windows-specified default printer (unless you have actually modified/saved the default WordPerfect template to use some other printer -- probably not a good idea).
WordPerfect saves the currently selected printer (shown in WordPerfect's File, Print dialog) in the document itself, whenever the document is saved. This keeps certain printer-specific formatting the same between edits. (The chosen printer driver controls much of the document's formatting.)
As a result, sometimes users notice some automatic reformatting ("document change") when the document was saved with one printer active, then opened with some other printer active. See here for more.
• If a document prints as you expected, but appears different on screen from the printed copy, it might not be a problem with the printer.
Could it be a damaged ("corrupt") document or template?
This is often more likely than a printer problem. See Repairing WordPerfect documents and templates - How to find and fix common problems.
Could it be an incorrect display setting for your screen?
Sometimes the current zoom is not set (View, Zoom) to what you expected. This can happen accidentally if you hold down the <Ctrl> key while rotating the mouse wheel in Page or Draft mode.
The display of some fonts on screen can benefit by changing the value of the display metrics your WordPerfect is using. (This is a WordPerfect method where line endings are determined by screen resolution and the appearance of the text on screen.) This value can be changed with the startup switch, /DM. Some users find that setting this switch to a value between 90 and 95 cures some display problems such as normal text appearing bolded or words appearing as if they run together. [This switch was not included in some early versions of WordPerfect. -Ed.]
Could some text simply be hidden from view (but still print)?
For example: View, Hidden Text might be disabled.
2. Is the printer turned on? Is it available to your computer?
Please understand that WordPerfect makes much heavier use of the printer (actually the printer driver; see below) than most other programs to provide true WYSIWYG ("What You See is What You Get") on your screen.
Check to make sure the printer is turned on and it is available to your computer. See also #7 below about printer drivers.
Windows allows setting up User Profiles (see here for more). Each User Account on a Windows computer can have one or more Profiles. Some people use this feature to set up a separate user profile for when printers are not available, such as when they are disconnected from a network.
3. Could it be a font problem?
Some "printer" problems might be due to a missing or corrupt font, even if the printer is still available.
Fonts can be hardware fonts
(i.e., built into the printer and often called "printer fonts," and
which display an icon next to their name in WordPerfect's Fonts dialog
that looks like a tiny printer -- such as you might see with some
the Courier font). Or
they can be software fonts, installed in Windows. [Tip: To reinstall standard Windows
fonts see the Microsoft support site.]
• If a font is missing, WordPerfect will substitute what it thinks is a close match; this might not be obvious until something appears "strange" -- such as
- text "pushed together," or
• Try printing with a different
Windows font. (Tip:
If you need a software version of Courier that is darker than the
typical Courier, try downloading and installing the
free Dark Courier font from http://www.hp.com/ or other location (search with Google).)
• Note that fonts can be specified in
the body text of the document as well as "upstream" in the default template.
(WordPerfect is a "stream oriented" program, where codes take effect
until discontinued, replaced, or removed by another code.) If you can't
find a font problem in the document, try editing the default (or
custom) template, as discussed in WordPerfect
• For other formatting issues see Why some documents seem to "spontaneously" or automatically reformat themselves when they are opened, printed, faxed, or shared between users here. There are settings in WordPerfect that can cause reformatting, which can be mistaken for a problem with the printer.
• For the technically minded: See
Jim Shackleford's post about software fonts, printer fonts, and screen
fonts (and related formatting issues) on WordPerfect Universe, "What You Need To Know About Font Mapping," here.
4. Is your WordPerfect program up to date ("patched")?
Updating to the latest version and "build" of WordPerfect Office may solve some printer issues. Information on updating may be found here.5. Could it be a custom print setting in WordPerfect?
• Most versions of WordPerfect have
an option to save various printer settings via an option on the
Print dialog (File, Print, Settings (and Edit Settings)). Sometimes
these are set by users and then forgotten until something seems to go
wrong in printing, or until another user tries to print without knowing
what custom settings are in effect.
Search your WordPerfect Help (F1
key) for "saving print settings." (WordPerfect X5 and later versions
have an updated Reference Center that contains a PDF User Guide with
For example, to restore the program's default print
settings: Click File, Print, and click the Main tab. In the Settings
list box, choose Application Default. Click the Edit settings button,
and click on Restore.
• Printing from the wrong tray? See
"Why are documents sent to the wrong paper tray (e.g., only to the default tray)?" below.
6. Could it be an automatic reformatting issue in WordPerfect?
See "Why some documents seem to 'spontaneously' or automatically reformat themselves when they are opened, printed, faxed, or shared between users" here.7. Could it be the printer or a printer driver?
[See below for "What is a printer driver?"]
When you install a printer it installs a printer driver, a small piece of software that automatically controls many related things, including the way data is rendered on screen and in print.
As mentioned above, WordPerfect makes much heavier use of the printer driver than most other programs so that it can provide true WYSIWYG ("What You See is What You Get") on your screen.
Hence, using the most current printer driver from the printer manufacturer can solve some issues -- which at first might not always be obvious printer issues.
See "What is a printer driver?" below.
A quick and easy test of your current printer driver.
This method, recommended in
2013 on Corel's OfficeCommunity.com, is to change the default printer
temporarily to the Microsoft XPS Document Writer (present
on Windows since Windows XP/sp2) via the Windows Control Panel
(Devices and Printers).
Just right-click on its icon and choose "Set as default printer," then reboot your system (just to be safe) and see if the problem still exists. If so, it could be a problem with your previous printer driver. [A similar technique, recommended for years on WordPerfect Universe, uses the Apple Laserwriter printer driver, present on all Windows systems. This is a "known-good" driver, so you could temporarily install it and set it as the default while testing for the problem. For more, see this thread on WordPerfect Universe.]
For problems that might involve
the printer such as -
• slow opening (loading) of the
WordPerfect program or documents;
is slow to open
(a.k.a., "slow launching," "slow loading," "stuck on the splash screen," and similar descriptions).
"This can happen when there is at least one printer in the Windows
Control Panel listed as Offline or Not Ready.
This is due to WordPerfect trying to
aquire page definitions from a printer that it cannot connect to but
[is] listed on your Control Panel as installed. [Bold added. See also Footnote 2 below.]
To resolve this
issue, remove the reference to the offline printer(s) from your Windows
Control Panel." [However, this seems to relate more to printers that are (or planned to
be) no longer used. For printers that might simply be turned off when
not in use, see the next note below. -Ed.]
Again, since WordPerfect makes greater use of printer drivers than many other programs to produce true WYSIWYG ("What You See is What You Get") output to your screen, it can be affected by printer driver issues that other programs might not notice.
printers can take a few minutes to connect to the network after
powering up. They sometimes have to wait for a few minutes for the
network to get around to recognizing them.
Further: If a printer is
turned off the program can take much longer than normal to load at the
beginning of a session as it attempts to connect to the (now) offline
printer. Subsequent program loading during the same Windows session
might revert to a normal load speed -- only to go back to slow loading
with the next Windows session. This
first-slow-then-normal wait time can be a
strong clue that an offline printer is at fault.
(I have had this
problem when I turned off a rarely used network-connected Brother Label
Turning it on again and waiting several minutes (even overnight in one case)
seems to have resolved the problem. A dedicated "label-maker" device
didn't seem to be a printer problem, but of course if it's connected to
the system and listed in the Windows Control Panel it's a printer to
WordPerfect. I now leave it on all the time since it doesn't draw much power in "ready" mode.)
¤ Old printer drivers still installed:
An alternative cause of slow opening might be the existence of one or more old printer drivers
that are still in the Windows Registry for the current Windows User and
specific version of WordPerfect even after the printer(s) were removed.
I have found that restoring the WordPerfect "print engine" key in the Windows Registry -- by simply renaming that Registry key (see steps 1-11 below) so that the program will create a new factory fresh copy when it next loads -- can fix such a slow loading problem. Here's a thread on WordPerfect Universe that describes the solution, which might also work for you.
will not open at all (i.e., it's not just very slow to open).
Again, it might be a printer driver issue, especially if the printer driver's file on your disk is damaged. Or it might be another problem such as those listed below. [As noted on the RepairDocs page it could be a corrupted default template, which is one of the first things the program tries to access when you open it. See the "troubleshooting path" section there for other possibilities.]
¤ A (normal) reason this happens: If you try to select (or set options for) a printer with no document on
screen, WordPerfect will automatically enable the checkbox, "Document
on disk," in File, Print, Advanced tab -- and the print button will be inactive.
As 'CyndyZ' stated (here)
on WordPerfect Universe: "[This] is exactly what should happen when you
bring up the Print dialog when there is a new blank document on screen
- WP knows there is nothing there to print, so it will (or should)
offer to print a document on disk" instead - it checks that box and
waits for you to pick a document to print (use the browse button to the
right of that field); when you do that, the Print button would become
available. This should not happen, of course, if there is a document
on-screen when you bring up the Print dialog."
¤ Update June 2011: The
problem with the "Document on Disk" checkbox retaining its
enabled ("on") state has been resolved in WPX5, Service Pack 2 (i.e., version
22.214.171.1245). From the Release Notes for that patch: "...The print option "Document on Disk" does not remain enabled after the Print dialog is accessed from an empty document." But it can remain enabled during the current session under normal circumstances,
presumably because the program thinks you might want to print the disk
document more than once (e.g., a form or other often used document).
¤ Update June 2015: The issue of the print button being grayed out by default has reappeared for some users when updating WordPerfect X7 with Service Pack 2. Resetting the WordPerfect "Print Engine" is the suggested solution on the Corel support site, as described below.]
What else can you do? Here are some things that are often suggested on WordPerfect support sites.
• Clear the print queue because (according to an old Corel Knowledgebase article) "a jammed print queue will prevent WordPerfect from opening or will cause the application to stall while attempting to print".
• Remove and reinstall your printer's printer driver.
A printer driver is
a small software module supplied by the printer manufacturer and is
installed when you install your printer. Printer drivers function to
"talk" to a specific printer and are also heavily used by WordPerfect
to match the screen display with the printer's output to produce true
WYSIWYG ("what you see is what you get") on your monitor.
driver information, along with a lot of other information, is stored
with the document.
manufacturers give instructions on their sites about deleting old
drivers and installing new ones.
Generally, installing a new or updated
printer driver is as easy as downloading a file from the manufacturer
and double-clicking on it. Typically it then will set up some files in
a separate (temporary) folder and install the printer driver from
there. Usually this takes only a minute or two.
reverting to an earlier version of the driver is better. For example,
Many users find that the HP PCL 5e driver works better than the HP PCL
6 driver (but this author has found at least one case where the
opposite was true). Both versions usually can be installed at the same
time; they will show up in the File, Print dialog as separate entries.]
More precisely, here is a
way to do delete and reinstall a printer driver in Windows XP
(note that the procedure may differ slightly in other operating
systems -- see Footnote 1 below for methods
reported to work in removing old printer drivers in Windows 7
-- so if you are unsure of how to proceed you should check the printer
manufacturer's website and/or the Microsoft support site for
First, obtain the
latest printer driver for your model of printer and for your
operating system from the printer manufacturer's web site. (Reason: The
installation CD that came with the printer might be out of date --
especially for Windows 7+ systems.)
Then, in Windows XP (for Windows 7 see footnote below):
1. Open the Windows
Control Panel with Start, Settings, Control Panel.
WordPerfect seem unable to "talk" to your printer? That is, when you
try to print something, nothing happens (or worse, the program crashes)? Here are two possible solutions.
The following information is from the Corel article "How
to re-establish the communication between WordPerfect and your printer" (here) [i.e., Reset the PrintEngine, delete the printer drivers, and reboot; note that this requires administrator rights].
this method simply causes WordPerfect Office to create a
new WordPerfect "print
but you may need to re-install some other printer drivers
later if Windows does not automatically re-install them (see step 13
and step 20). You can try resetting the Print Engine first, then test
things. If it doesn't cure the problem, you might need to delete the
printer drivers and disable start up items, as described below.
It is recommended that you test WordPerfect after each section of this method. If only the Windows Registry was reset (first section), reboot your system and then test WordPerfect. (Some reports claim you might not need to use the remaining sections if the problem was fixed with the first section.)
"How to re-establish the communication between WordPerfect and your printer.
[Section A.] Reset the PrintEngine [i.e., a specific entry (with several subentries) in the Windows Registry]:
1. Close all applications, including WordPerfect.
[Section B.] Delete the printer drivers:
12. Click Start, Printers
& Faxes (or Start, Settings, Control Panel, Printers).
Disable the items in the
Shut down and reboot the
18. Shutdown your computer, wait 10 seconds and restart it. (This way
your local printer will reinstall automatically).
An alternative approach to resetting the PrintEngine (previous tip) was suggested by various gurus such as by an Admin on WordPerfect Universe (here) and was also included on an old Corel support site:
"... Alternatively, run the WP print engine when the machine boots [so that it runs] before starting WordPerfect.
WordPerfect [printing] problems might be caused by another application not allowing the WordPerfect print engine to launch.
[But] we can force the WordPerfect print engine to launch every time Windows starts by creating a shortcut to the PrintServer file in the [Windows] Startup menu and rebooting the computer. ..."
Here's an updated version for Windows 10. The method is simple and should be similar for other recent Windows versions. Note that it may require administrator rights.
1. Close WordPerfect. Open Windows File Explorer (a.k.a. Windows Explorer in earlier versions) and navigate to the following folder (you can just copy and paste this one line command into the "Quick Access" field in File Explorer, then press Enter):
2. When the Startup folder opens right-click any empty space in the File Explorer window (i.e., inside that Startup folder) and choose New > Shortcut.
3. Enter the full path to the PrintServer executable file's location. as shown below.
In this example we are using WordPerfect X9. The corresponding PrintServer file is named PrintServer190.exe.
Just copy and paste this one line into the "Quick Access" field in File Explorer. If you are not using WordPerfect X9, change the WP version and PS version as required. Retain all 4 spaces in the path where shown:
C:\Program Files (x86)\Corel\WordPerfect Office X9\Programs\PrintServer190.exe
4. Click Next and enter a name (or just accept the default name).
5. Reboot the computer, launch WordPerfect, and test.
If it doesn't fix the problem you can delete the new PrintServer shortcut from the Windows Startup group via step #1 above, then reboot the computer.
☼ If you have specific problems not
listed on this page or anywhere on this
to mention your windows version (XP, 7, etc.) AND your release number
("build") of WordPerfect as shown in Help, About WordPerfect menu (it's
a 4-part number like 126.96.36.1998).
☼ See also
the WordPerfect Universe FAQs,
The latter is a tip on WordPerfect Universe that recommends using ScanSoft's PaperPort as the default printer, whereupon you can drag a PP file to one of the printer icons on the PP desktop; this should prevent reformatting by the printer. [Before posting a message on either the Corel newsgroups or WordPerfect Universe, you should read "Help Tips," here to learn how to get the most from them.]
☼ Some of the following items were gleaned from the internet with Google Groups, using "wordperfect" in the Search field, along with terms such as "~fax ~reformat" (the tilde in front of the word will cause a search for similar words such as "faxing," etc.).
Why some documents seem to "spontaneously" or automatically reformat themselves when they are opened, printed, faxed, or shared between usersSee this page for (probably) more than you wanted to know about this issue. :-)
Tip: On the other hand, the second Table on that page has some useful tips for users who share the same document(s) in WordPerfect.
page definitions that point to the proper paper tray. Here is a thread on WordPerfect Universe ("Overcome the WP10 Printer Bug that only allows printing to the Default Tray!") that offers solutions.
• See this WordPerfect Universe thread, "WP 11 and the changing page setup problem," which explains how to use the Current Printer Only setting when creating new label definitions, especially on networked printers.
• See "Print your letterhead page from one printer tray, and second and subsequent pages from another tray" on the 2Trays page here.
• Try a different printer source setting in File, Page Setup (or Format, Page, Page Setup): Select the page type (i.e., page definition) and click Edit, then adjust the Source. You then should delete any existing [Paper Sz/Typ] codes from the document (look in Reveal Codes) and then re-select the modified page definition for that document. [This method might have no effect in newer versions of WordPerfect, or newer versions of Windows or the printer driver -- but it is easy to use and could solve the problem.]
• See "Merging multiple-page letters using letterhead paper for page 1 and plain paper for subsequent pages" here.
• Can't print selected text (in WP11 or later version)? Disable the "Auto generate" checkbox in Tools, Reference [on any of that dialog's tabs].
• Cursor jumps. When saving a document, does the cursor move (jump) to the bottom of the screen in WP11 or later version? Same solution as above: Disable the "Auto generate" checkbox in Tools, Reference [on any of that dialog's tabs].
• "Slow" printing time. Users sometimes notice that it can take several seconds for WordPerfect to start printing a document, which doesn't seem to happen with Microsoft Word.
From the Corel WP11 newsgroup (6/1/07, posted by Steve Shattuck):
"I've always wondered why, when I click to print a document, WP usually freezes for 3-7 seconds while it gets the printer going. Whereas MS Word does not freeze when you print. Is there a workaround?"
"Actually the answer is that WP makes no attempt to format the printer output until you actually print. Word keeps a printable image of your document formatted in the background. Basically just a difference in programming approach. There are strengths and weaknesses to each approach.
Additionally WordPerfect tries to emulate a Desktop Publishing program and as such places each and every letter on a page individually while Word places words, sometimes full pages in a single printer stream. You can validate this if you look at the size of a WordPerfect spool file vs. a Word spool file for the same document. The WordPerfect file is MUCH bigger, and thus takes more time to generate."
• A very large (3.13") bottom (or right) margin appears when Format, Page, Page Setup is set to "Legal" or "A3" page size.
This problem relates to some printer drivers being unable to use paper sizes larger than Letter size. It seems to have surfaced in WPX7 and exists in WPX8.
The solutions (workarounds) were discussed on WordPerfect Universe here. Also, a Corel support article explains it here (mirrored in Footnote 3 below).
[Continued from "What is a printer driver? above...]
Here a two methods to choose from that should be successful in removing printer drivers from a Windows 7 system. (Windows Vista should be similar.)
IMPORTANT: Always set a Windows Restore point -- or, better yet, make a full disk image of your boot drive -- before changing Windows settings.
[From Windows 7 Inside and Out, pg. 644 (Microsoft Press, 2010)]
1. Go to Start> Control Panel > Hardware
and Sound > Devices and Printers.
2. Click on a printer name (or icon) in that dialog. On the dialog's toolbar, click on "Print server properties."
3. In the Print Server Properties dialog that appears, choose the Drivers tab. [The Forms tab controls the forms you assign to trays using the Device Settings tab in your printer's Properties dialog; you can also create or delete custom forms here.]
4. Select the printer driver to remove, and click Remove. A small dialog should appear with two choices: (1) Remove driver only and (2) Remove driver and driver package. (The "package" is the stored driver on your system that Windows can use to restore the driver. If you want to completely remove all trace of the existing driver so that you can install a brand new driver with somewhat greater assurance there will be no conflicts between old and new versions, select the second choice. Otherwise, select the first choice.)
Method 2 (a bit more comprehensive than Method 1)
From a 6/7/2011 post here at answers.microsoft.com (here):
"OK, I have found the solution to this problem... the info above [in the original thread] is correct as far as it goes, but in my case there was (a) no option to clear the print queue on two 'ghost' printers because they were disconnected and unavailable, so no option for the print queue was displayed, and (b) one was shared on the network and had a TCP/IP printer port assigned to it.
Here's how I did it, step-by-step:
1. right-click on desktop, create a new shortcut with target as 'cmd.exe'.
2. right-click on the shortcut, "Run as Administrator"
3. Run the printui tool: [Type this command in the Start>Search field:] printui /s /t2
4. Try deleting the printers. [These steps take you to the same dialog Method 1 above. -Ed.]
If that doesn't work...
5. Click Start > Run > Services.msc
6. Locate the Print Spooler service, and right-click > Properties > stop service.
7. Open My Computer and browse to c:\Windows\System32\spool\Printers
8. DELETE the contents of that folder.
9. Restart the Print Spooler service.
10. Go back into the printui utillity (might need to restart it using same method as above) and try removing printers again. This time it should work. If necessary, check the "Ports" tab and remove any TCP/IP ports that are associated with the old printer.
11. Last but not least, I checked other computers on my home network to see if any of those had mapped to the old printer, and I removed those mappings, as the date of spooled documents suggested it was printed to long after it was physically removed."Footnote 2
[Continued from "WordPerfect is slow to open..." above:]
In my experience, as soon as WordPerfect loads it will "poll" ALL installed printer drivers -- including things we might not think of as "printers" such as a label maker.
I recently installed a Brother QL-720NW networked label maker. Turning it off caused my WordPerfect X7 to take a couple of minutes to open. Turning it on (and waiting for my wireless network to recognize it) caused WPX7 to load MUCH faster. Leaving it turned on subsequently caused WPX7 to load immediately.
[Continued from above...]
From the Corel support site here:
"WordPerfect Office X8 : WordPerfect places minimum margin of 3" at bottom of legal page.
In some situations, WordPerfect may persistently enforce a minimum margin of approximately 3" at the bottom of a legal sized page ([or] at the right if the page is set to landscape).
This issue can occur when a printer driver reports to some programs that the largest paper the printer can accept is Letter size. This can be worked around while creating the document by selecting the Microsoft XPS document writer which ships with Windows. When it comes time to print, the user can publish to PDF and print the resulting PDF. Here are the steps for both parts.
To select a virtual print driver which supports large paper sizes such as Legal:
1. Open your document in WordPerfect
2. Click File, Print
3. If needed, select the Main tab at the top.
4. Select "Microsoft XPS Document Writer" under "Name"
5. Click Close.
6. Set the paper size under File, Page Setup if neded.
To print the document to paper:
1. In WordPerfect click File, Publish to PDF.
2. Ensure that "Open PDF after saving" is checked.
3. Provide a file name.
4. Click "Publish".
5. When the PDF opens, print it as normal from your PDF viewing application.
Note: This issue first appeared in WordPerfect X7.2."