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Mixing landscape and portrait pages:
How to maintain
headers, footers, and page numbering at the top and bottom of all
printed pages when you mix landscape orientation with portrait
If you decide to change a particular page or pages in the middle of a portrait-oriented document to landscape orientation, you can do this in at least three ways.
You can place your insertion cursor on the page in question and -
• select Format, Page, Page Setup (in WP8 and later
• click the Landscape radio button;
to the page where you want to return to portrait orientation;
• click the Portrait button.
However, there are
problems with headers and/or footers using this othewise common-sense
with so many things in life, this method is easier to do than to
explain. But you should be able to complete the steps in a few minutes
-- and even more quickly in subsequent sessions.]
To maintain headers (and/or footers) in the
same position on all document pages (i.e., in portrait orientation), you can convert the material on pages that should be in landscape orientation into single-page graphic
boxes whose contents are rotated 90 degrees.
This is different from Method 1, which changes the entire page setup of affected pages to landscape orientation. Here, the affected pages remain in portrait orientation; it is just the body text area that is rotated to landscape, using a "container" box to do the rotating.
When you rotate the contents of each box the
headers/footers -- being separate structures -- will remain in the same
portrait orientation as other pages in the document, like this:
This probably is
best done on the final draft
of the document, since it can affect the flow of content, page
numbering, etc., and sometimes require a bit of format adjustment on
the landscape pages.
[Caveat: If you have multi-page tables in landscape format, Method 2 will not work since it creates a single-page graphics box, or "container," to hold the rotated material. If you have such landscape oriented multi-page tables, see Method 3 below.]
Here's how to do this (in WP8+).
¤ It might be easier and possibly less confusing to first copy preexisting material that will be used in the landscape page's rotated graphic box into a new, blank "source" document, where it can be selected later (as a block or piecemeal) and copied back into the new box. This should let you remove the preexisting material from the main working document to make room for the new box.
¤ If you open Reveal Codes
you will be able to see where the [Box] code is placed in your main
document when you finish this process. (See also the Tip in Step 11
about using just that code as a QuickWord for future use.)
¤ Always make a backup of the document before using this method.
Create the graphic box for the "landscape" page:
(Step 1) If you
already have page content to use in landscape orientation, select
that page with Edit, Select Page (or select the material with your
mouse or keyboard). Then copy it to the Windows clipboard with Edit,
Copy (or <Ctrl+C>). (You can remove that
source page later.) If you don't have -- or you have not decided on --
content to use, you can add it later.
(Step 2) Go to
the bottom of the page that precedes
the where the first landscape page will appear (i.e., the very bottom of that page at the end
of the last line of text). Click there to insert the cursor. [If you are on page 1 and want that
page to be landscape, just go to the very top above all format codes
with <Ctrl+Home> -- or if using the DOS keyboard definition,
press <Home> three times, then <UpArrow>.
(Step 3) Insert a new blank page with Insert, New Page (or <Ctrl+Enter>), and place your cursor in that blank page. Tip: Use View, Zoom to set the zoom to Full Page. This will let you see the entire box as it is created.
(Step 4) In the new blank page, click on Insert, Graphics/Pictures, Custom Box, User [style], OK. An empty text box with 8 "drag handles" (small black squares) around the box's perimeter will appear on the page.
(Step 5) Right-click inside the new box and select Size from the context menu that appears. (Alternatively you can just click
the Graphics button on the property bar to display this menu, and then select Size.) The Box Size dialog appears.
Change both the box's width and height to Full, then click OK. The
box will automatically change to "Page" when you click to accept the
next "If you change the box size to Full ... OK?" message that pops up. Once you click OK and the
message has been dismissed, there should be an empty, page-size box on
the page, with 8 small (black square) drag handles around the
perimeter (whose border lies on the current page margins).
Edit the new box to insert your text, table, image, etc.:
(Step 7) Right click on the empty box and choose Content. The Box Content dialog appears. The "Content type" defaults to "Empty" (which is fine).
(Step 8) Click the Horizontal and/or Vertical position buttons and choose the position of the box's material. Typically this is "Left" (Horizontal) and "Top" (Vertical), or you can accept the default for both as "Centered". (You can edit the box later to change these settings.)
(Step 9) Click the Edit button on the Box Content dialog. The box's drag-handle border will turn to a hatched (/////) border.
(Step 10) Insert the content in the box:
• If you have
not yet copied your desired content to the Windows clipboard to use in
the box, type some "placeholder" text in the box such as "SAMPLE".
(You'll need something in the borderless box to be able to see it from
the main document editing screen.)
• Otherwise, insert the desired page contents you copied earlier to the Windows clipboard (i.e., text, a table, etc.) with Edit, Paste (or <Ctrl+V>).
Either way, the content will not be rotated yet.
Note: If there is too much content to insert into the box you will get a warning message. Dismiss it. You might need to adjust the following page's text later to provide continuity for the material.
(Step 11) Rotate the content in the box:
• Click anywhere outside the box area (e.g., outside page margins) to exit from the box's
contents editor and deselect the box (no border visible).
• Right-click on the box area again and choose Content to bring up the Box Content dialog.
• In the Box Content dialog click on the option to "Rotate text counterclockwise 90 degrees," then click OK. The text or other inserted material should now be rotated in the box, positioned up against the bottom page margin (or the page footer, if used).
• Click anywhere outside the box area again to deselect the box.
Tip: You can select just the [Box] code in Reveal Codes and save it as a QuickWord
for future use, thereby saving the trouble of completing Steps 4 to
this point in the process. This might be especially helpful if the only
content in the box at this point is just a text placeholder.
• Replace any placeholder text (Step 10) with the desired material. See Notes below.
¤ You can
always edit the contents of the box using the Box Content dialog's Edit
button (using the right-click methods above or by double-clicking the
[Box] code in Reveal Codes), or by simply left-clicking directly inside
the box area. In the large edit window (titled "Text Box Editor" at the
top edge of the WordPerfect program window) you can make changes there
and then use the Close Editor button on the property bar to return to
the main document.
¤ You may have to make minor adjustments to the page content, margins, or the border space inside/outside the graphic boxes (right-click on the box, then select Border/Fill, Advanced) or the font size of the box's text, depending in the size of your original page content. Otherwise, some of the box's contents might not display properly.
¤ You can also re-adjust the overall Horizontal and/or Vertical position of the contents (Step 8 above) later, but if a position button is dimmed-out you can temporarily toggle the Rotate radio buttons between "90 degrees" and "No rotation" to access it. Then return the selection to "90 degrees" before exiting the dialog.
(Step 12) When finished, click outside the page box. You might need to adjust the following page's text to provide continuity.
Repeat these steps for all pages that need to be in
If you use page numbering, you most likely will want to
keep the same header/footer orientation as exists on the document's
portrait pages (i.e., along the top/bottom or "short side" of the
page); hence, you might prefer to put the numbers inside the
headers or footers on all page, and not on the pages themselves. If
• Go to the top of your document and
turn off any current page numbering (so that you don't get page numbers
appearing twice on each page) with Format, Page, Numbering, Position:
<No Page Numbering>.
Note: If you still see page
numbering it is most likely due to an extra [Pg Num Pos] code on the
page -- possibly located inside a [Delay] code. You should be able to
delete that code in the Reveal Codes window.
• At the top of the document, either create the header (or footer) that will hold the page numbers, or edit an existing header (or footer) by clicking inside it. At the appropriate location in the header (or footer), insert the page number with Format, Page, Insert Page Number, <choose number type>. Or, when your cursor is inside the header (or footer), a property bar appears with a button on it you can use to insert a page number into the header or footer.
The above method (Method 2) shows how to convert a single page of material to a rotated graphic on a landscape page. This allows page numbering (whether in a header, footer, or otherwise) to remain in the same relative location as found on portrait pages. It also allows header/footer material to be changed globally without worrying about what is in a header/footer on the landscape pages.
However, a multi-page table cannot
display outside a one-page graphic image box, so Method 2 is limited to
• Instead of
converting your multi-page landscape table to a graphic image, allow
the table to span as many pages as required in the normal document, in
landscape orientation, then at the top of the next page following the
multi-page table, restore the pages to portrait orientation with Format, Page, Page
• Discontinue any normal header
or footer at the beginning of the multi-page table with Insert,
Header/Footer, (select the type), Discontinue; and then create them
again following the table pages with Insert, Header/Footer, Create.
Alternative: Suppress the header/footer on each page of the multi-page table with Format, Page, Suppress.
• Go back to each of the landscape pages
containing the table and create a text box on them (click Insert, Text
box) with a page number inside the box (and other material if desired,
such as might be in a header or footer): Just click Format, Page,
Insert page number while inside the box.
Note: If you use normal page
numbering (Format, Page, Numbering), you'll now have two page numbers
on the page! As noted, if the all page numbers are inside a header or
footer you can remove (discontinue) the header or footer for the
multi-table pages and use text boxes to imitate them. This is a good
reason to place page numbering inside headers or footers (see footnote here) and not use the
more typical Format, Page, Numbering method; page numbers produced with
the latter can only be suppressed or removed on a page, which will also
suppress or remove numbering in text boxes, headers, or footers.
• Click outside each box, then right-click it
to display the eight drag handles and the context drop-down menu; on
the context menu choose Content, then "Rotate ... 270 degrees."
• From the same context menu, choose
Position, and select "Page" and also check the box, "Keep box on page."
• You might also want to remove the box's border with Border/Fill, <None>.
• Finally: Whenever each box is selected it can be dragged to what will be the top of the page when the document is printed and collated -- the same relative location where page identification material is found on the document's portrait pages.