| Barry MacDonnell's
Toolbox for WordPerfect
Macros, tips, and
templates for Corel® WordPerfect® for Windows®
| Page updated Jun 9, 2021
|LablCopy - A macro that quickly fills up Avery® label or card sheets (and even regular paper) with identical copies of the same item (a.k.a. "repeating labels")|
Use LablCopy.wcm to quickly make identical copies of —
• return address labels
• business cards
• mailing or shipping labels
• admission tickets
• inventory tags
• log sheets
You can also automatically add consecutive numbers to them:
See tips below.
 Just create (or load from disk) a single "master" or "model" copy of one of the above items in a new, empty document on screen as described below.
 Then play the LablCopy.wcm macro (Tools, Macro, Play) on that document. A menu dialog will appear where you can choose the number of copies to make of the item in .
 Then press Enter or click the OK button.
If you look over the following sections they might appear a little complicated at first, but once you have made your first master copy and used it with this macro you will find the process simple and quick.
[Side note: Are there other methods of creating identical labels or cards? Yes ... but you may want to read this first.]
Instructions / Tutorial
First you need to get the macro and put it on your system.
• Download the LablCopy.zip archive file.
• Generally you should place the extracted macro file in either your Default or Supplemental macro folder as shown in your WordPerfect program's Tools, Settings, Files, Merge/Macro dialog.
• The included reference guide (LablCopy guide.pdf) can be placed in any convenient folder, or on the Windows desktop. You can then delete the .ZIP file after extracting its files.
• For more help see the Downloading... instructions here.
Then follow these three
Create a single "master" copy
of your label, business card, or other card-stock or one-page item,
following the procedure below. (Even if you have one you should read
the rest of this step to ensure the master copy conforms to a few simple
The master copy then becomes the model that LablCopy will use to create the desired number of identical copies in a single document — all with a mouse click.
☼ Start this tutorial by creating a simple
master label or business card — i.e., a line or two of plain text — so that you can see how the
macro works. Later, you can create more complex master copies.
Note: So that you don't waste your label or card stock, LablCopy always produces its copies in a WordPerfect document window — not directly on the actual sheet of labels or cards. When you are satisfied with the results you can then print this "stencil" document directly on the Avery (or similar) sheets pre-loaded in the printer. (You can also save the document for future use.)
☼ For letter-size or envelope-size pages you wish to duplicate, rather than perforated labels or cards (i.e., multiple items on single sheets), you can simply create the new one-page master document (or open an existing document), then go directly to Step 2.
How to create a new master copy
First, to be sure you will be able to see all labels or cards on screen in their correct layout, set the View menu choice to Page (not Draft).
(a) Open a new blank document
with File, New.
(b) Use Format, Labels and choose a label or card size from the list.
(c) Click on Select. A small single "page" appears on screen — this is the basic master layout.
Important note: For Avery (or similar) label or card stock that have multiple defined areas on each page, please read the <—left column on this page for more information about what WordPerfect considers to be a page when printing these kinds of items. This becomes important later when considering the number of copies of a label or card you want to print.
(d) Create your master label or card on that page.
• Open Reveal Codes to view the formatting of the master copy.
(e) Save your work with File, Save.
(f) Leave the master copy document on screen (or open it if you closed it) for Step 2.
☼ Three sources for your "master copy":
• Open a previously created label or business card.
- or -
• Create a new master business card with a predefined, automated WordPerfect Project by clicking File, New from Project (see the note below about using Projects).
- or -
• Create a custom master business card from scratch. See also the 4-page document, "How to Create Business Cards Manually in WordPerfect - Without Using a Template Project" (PDF). It contains a sample business card created using nothing more than WordPerfect formatting commands and a piece of WordPerfect clip art. The document gives simple, step-by-step instructions on how to create a similar card for your own purposes. This is a good way to create custom business cards.
☼ Use just ONE label, card, or regular page as your master copy. If you use a previously created label or card for the master, be sure there is only one label or card on screen. Remove any additional labels or cards, as well as any hard or soft page breaks ([HPg] or [SPg]) or delay codes ([Delay]) from the master copy. (See here for more on how these codes work.) The macro checks to see if more than one page exists (see sidebar above about what WordPerfect considers to be a "page"); if there is more than one page, it will pop a warning message.
☼ Increase the Zoom with View, Zoom
or by rotating the mouse wheel while holding down the <Ctrl> key.
This helps give you finer control over text and graphics placement. [WordPerfect
can adjust placements with a tolerance of 0.001 inches. See, for
example, WordPerfect's Format, Typesetting options.]
☼ See also the Tips section below for other formatting ideas. Especially note the information about setting label and card margins (which are different from page margins) in WordPerfect 9 and later versions.
Play the LablCopy.wcm macro with Tools, Macro, Play.
On the menu that pops up enter the total number of copies you want to print.
This is the number of individual labels, cards, or other items to print -- NOT the number of sheets of label/card stock they will be printed on.
For example, enter "10" to fill up one sheet of standard business cards (such as Avery business cards), as shown in this screen shot:
Normally, the copies are created in a new, separate (temporary) document window. Alternatively you can untick (i.e., disable) the "Use separate document" check box to add the copies to the master in the current document window. This might work better with some masters that use tables or full-page text boxes. [You can always use File, Save As to save the resulting document with a different filename to preserve the original (single-label) master file.]
Press <Enter> or click OK to dismiss the menu.
The labels should appear in the WordPerfect window, where each label is considered to be a "logical page" positioned to print on the physical page (the label or card stock). (See sidebar above for more information on logical pages.)
You can now save the document for future use, if desired.
Be sure to use View, Page (or File, Print Preview) to see them on screen as they will print ("WYSIWYG"). This is especially true if your labels are formatted in two or more columns per sheet (e.g., Address labels).
If you use View, Draft all labels will appear in a single column on screen, which is normal for that View setting
Print the document with WordPerfect's File, Print.
Tips and recommendations
☼ If you created a number of duplicates that span more than a single physical sheet of labels, cards, or other paper you can choose File, Print, "Full document" on the WordPerfect "Print to" dialog so as to print the entire set of sheets.
On the other hand, if you need just one sheet from the set (e.g., 30 address-size labels or 10 business cards), place the cursor on any label/card on that page and choose "Current page" on the WordPerfect "Print to" dialog.
☼ Always set the File, Print, "Number of Copies" to 1 on WordPerfect's "Print to" dialog — unless you actually want to print more than one complete set of label or card sheets! This WordPerfect print setting controls the number of sheets to pull from the printer tray, not the number of labels/cards on those sheets (which is the job of LablCopy, based on the number you entered on its menu).
☼ Test the LablCopy document with a sheet of plain paper before using label or card stock. Just pint the first page of the LablCopy document. Then place the printout on top of (or underneath) a piece of the label or card stock and hold both up to a strong light source to check for proper text alignment.
When you are satisfied with the results, insert your Avery stock and print the labels or cards.
[See also Tips below.]
¤ About WordPerfect Projects — i.e., those items listed under File, New from Project (or under File, New in earlier versions of WordPerfect):
¤ To print a single label or card on blank label stock starting anywhere on the sheet, see the LABLPRNT macro. To print specific labels from a sheet of pre-addressed labels, see the Tips section below.
¤ LablCopy can make duplicates of any single-page document, too. (In this case, you would not use Format, Labels since the page has already been formatted). This is a fast way to create consecutively numbered log sheets, etc. (See the Tips section below.)
¤ If you need to copy (replicate) a row of different labels (e.g., three labels, each with different text or graphics on the first row of an Avery 5160 form), you cannot use LablCopy to do it. See the Tips section below for an alternative method.
¤ Are other methods of creating duplicate labels, cards, etc., any better than LablCopy?
☼ To see all labels on screen in their correct
layout, be sure to set View to "Page" and not "Draft".
☼ Use borderless tables to help line up text and graphics into rows and columns on the master card or label. Setting the table's row and column margins to a minimum amount may help. Text boxes or columns can also help position items on the label.
☼ You can easily modify the macro to change its menu defaults. For example, you can change the default number of copies from 10 to 30:
• Click on Tools, Macro, Edit, to open the macro. The macro toolbar should also appear, just below the ruler and property bars (if enabled on the View menu).
• Examine the macro. Below some introductory comments you will find a redlined User Modification Area. Look for vNumber:=10 and change it to vNumber:=30 or whatever you prefer as the menu default.
• Then click on the Save & Compile button on the macro toolbar (or just File, Save from the top menu).
☼ Page borders can be used with labels (each label is a logical "page"). Use Format, Page, Border/Fill and choose a border style. Be sure to disable (un-tick) the checkbox, "Apply border to current page only". Then, in the same dialog, use the Advanced tab to set the Spacing of the Outside area to a small amount; this moves the borders inward. Related tip: To set border Spacing to zero, type a zero in the field(s) and then press <Enter> to exit the field.
(For some early versions of WordPerfect: If you wish to have the label's text
appear inside smaller margins, see the Margins Set macro in the previous tip. It will allow setting label borders to small amounts — even to zero.)
☼ If you copy and paste material from another source into your master label or card, be sure to use Reveal Codes to see if there are any stray, undesirable codes that were "brought along" in the copied material, particularly [Delay] codes (which the macro will detect and notify you about). Delay codes that were meant to delay an action to page 2 (or later page) of a normal document may produce strange results in a sheet of identical labels or cards where there is no "page 2".
☼ Check for formatting codes that were not turned off before the end (bottom) of the master page. (See the Q&A column on the left for a description of "logical pages," to help you understand how duplicate labels or cards are created. The master label or card is page 1, which is followed by page 2, page 3, etc. — even though they might all appear on screen as a single "page." The former are logical pages; the latter is a physical page — the one you will print.)
☼ Customize WordPerfect's business cards - As an alternative method of creating the first (master) business card, you could create a single card with the Business Card project (File | New [or New from Project]...), then (using Reveal Codes) select everything on that card with Edit, Select, All. Press <Ctrl+C> to copy the selected card to the Windows clipboard. Next, open a new document and paste it there with <Ctrl+V>, and save it. You can clean out extraneous codes using Reveal Codes (e.g., [Named Regions] and [Bookmarks]), since they will no longer be needed.
☼ Add consecutive numbers to labels or cards - Open a blank (new) document. Use Format, Labels and select an appropriate label or card stock size. Add a page number to it (each label is a logical "page") with Format, Page, Insert Page Number, Insert, Close. This places a [PgNumDisp] code on the label (visible in the Reveal Codes window); you should see a "1" on the label at the insertion point. Next, choose a font and font size for the number (select the code with your mouse and change the font), and add other body text and formatting. Finally, play LablCopy. You'll get consecutively numbered labels or cards — as many as you need.
• Related tip: You can adjust the starting number of the numbered labels or cards with the Value/Adjust button. Go to the top of the first label or card and click Format, Page, Insert Page Number, Value/Adjust, <set the new beginning (page) number>, OK.
☼ Add consecutive numbers to log sheets, Purchase Order, etc., to create multiple numbered copies -
• Step 1. Open your existing document. Check to ensure it is on one page and doesn't have a [HPg] code (i.e., a page break) at the end of page 1. This is the "Master" that is referred to in the above instructions for LablCopy.
• Step 2. Place the cursor where you want the consecutive numbers to appear.
• Step 3. Add a page number at that location with Format, Page, Insert Page Number, Insert, Close. This places a [PgNumDisp] code on the label (visible in the Reveal Codes window); you should see a "1" on the document at the insertion point.
Tip: You can choose a font and font size for the number (select the code with your mouse and change the font), and add other body text and formatting.
• Step 4. Play LablCopy to obtain as many copies as you desire. Each will be numbered consecutively. You can adjust the starting number by placing your cursor at the very top of this document and click Format, Page, Insert Page Number, Value/Adjust. Set the page number to whatever beginning value you desire, such as "1001". Click OK (or Apply, then OK). Then click Close to close the "Insert Page Number" dialog and return to the document.
Tip: This step inserts a code at the top of the document, such as [Pg Num Set: 1001]. You can re-use this document In the future with different numbers by simply deleting this code and repeating step 4 with a new starting value. (Or simply double click the code in Reveal Codes to bring up the Values dialog.)
☼ To create vertical business cards (i.e.,
cards rotated 90 degrees), see "Creating
vertically formatted business cards or labels...," which shows how
to use a rotated text box to create the vertical card or label.
[Note: If you use LablCopy to make duplicates of the master vertical card or label created with that method, uncheck (disable) the box on LablCopy's main menu ("Use separate document'). This will make all copies in the same (original) document, not in a new document window. For cards that use full-size text boxes, an apparent small bug in WordPerfect causes the first box copied to shift slightly if a new document window is used for the cards or labels.]
☼ To create duplicate copies of a row of labels (not just the first label), try this alternative method that does not use LablCopy.
Assuming you have created the first row of labels — with each label ending in a hard page break (<Ctrl+Enter>) — you should have several labels in the first row, and one empty label in the second row.
☼ Test your printout with ordinary paper, not label or card stock. When you are satisfied with the final draft, insert your Avery stock and print your labels or cards.
☼ You can print specific labels or cards on the sheet after you play LablCopy. This may help save label or card stock by allowing you to reuse the same physical sheet whenever you need just one or a few labels or cards — especially if you begin printing each time from the bottom of the sheet. As Jack Waananen (Corel C_Tech) says: