- Format body
text in a document or envelope with a table
to keep items lined up horizontally and/or vertically. For example:
- Create a custom return address with a logo
and text on your envelopes. See here
- A one-column, one-row table can put a border
around a block of text (like a text box), and if you edit the
table and choose Format, Row, "Divide row across pages,"
the material will "flow" across page boundaries if
you add or delete material above the table.
- You can easily set the dimensions or position
(from the left edge) of such a table, add fills, remove borders,
rows in a table
- Method A: Use QuickFill
- Type a "1" in the first (top left)
cell, then a "2" in the next cell down, in column A.
Select the entire column (tip: move the mouse cursor inside the
column until it turns to an up arrow, then double-click your
mouse), right-click the selected column, and choose QuickFill
from the context menu that appears. All cells in that column
will be populated with incrementing numbers.
- Method B: Use a table formula
- Postion the cursor in the first (top) cell
of the column you want numbered, then click on Table>Formula
- Click on Functions, then select All, and
scroll down to Row(). Clck on Row(), then Insert. The formula
will appear to the right of the blue arrow in the formula field.
Click on the blue checkmark and the function will put the row
number in the cell.
- Alternative: Just type (without quotes) "+Row()"
into the formula field, then click the blue checkmark.
- Click on Copy Formula. Select Down, and enter
the number of rows into which to copy the function. (Tip: To
copy it to all rows in the column, click and hold the small up
arrow to the right of the field; it will increment numbers until
it reaches the maximum.)
- Method C: Use a macro to populate all cells
in the column
- Here's a macro that can do the same thing
as QuickFill, but can be played anytime -- especially after inserting
or deleting rows, which can cause disruptions in numbering the
- Note that the table formula method will not
suffer disruptions since +Row() always returns the current row
number. Note also that the macro assumes you want to start numbering
in cell A1; if not, delete the first PosTableBegin command.
// Deletes any existing items
in the first column, then
// adds incrementing
numbers (1..n) in that column.
first column's contents will be deleted
with incrementing numbers.";
- A more robust version of the QuickFill macro
can be found in the Library.
- Method D: Use automatic paragraph outline
numbers in the column's cells (see here)
text around a table
The table should already have been created in the current document.
Then, using the following procedure you can insert the table into a
graphic box. Then you can wrap text around the boxed table.
- In the Reveal Codes window, carefully select and copy (Ctrl+C)
everything between (and including) the [Tbl Def] and [Tbl
Off] codes to the Windows clipboard.
- Open a new, empty document and paste the
table into it for temporary safe-keeping. Return to the original
document and delete the original table (including the
[Tbl Def] and [Tbl Off] codes). Reformat any document text, if
- Create a graphics box on the page with Insert,
Graphics, Custom Box, Table, OK. Double-click on the empty box
to edit it (or right-click it, then choose Content, Edit). [Tip:
If you are not currently editing a box, you can also double-click on
the [Box] code in Reveal Codes at any time to bring up the Edit Box
dialog with various options.]
the table (Ctrl+V) from the clipboard into the Editor window that
appears (if it doesn't paste, you can go to the temporary document,
select the table, and copy it to the clipboard again).
- Exit back to the document's body text area with File, Close
or by clicking the Close icon on the property bar. (Note that
the box can be resized later; the table will resize automatically
inside the box, unless you have fixed the sizes of columns.)
- Select the box by right-clicking on it and
choosing Select Box from the context menu. (Eight "drag
handles" appear around the perimeter.) This will let you
drag the box into a new position on the page. Or, you can use
Position from the context menu to specify an exact location.
(The box can be repositioned later, if needed.)
- While still selected, right-click the box
and Choose Position, Attach...; this lets you "anchor"
the box in a specific location. (For small tables you probably
want to anchor it to a specific paragraph so it will move with
- Right-click the box again. From the context
menu you can wrap the text around the box in various ways, or
re-size the box, reposition it, add a border, add a caption,
etc. You should experiment with the various options to get the
effect you want. [Tip: If you
are not currently editing a box, you can also double-click on the [Box]
code in Reveal Codes at any time to bring up the Edit Box dialog with
- Exit from the box by clicking elsewhere on
- Related tips:
- If you resize columns to a specific width,
set the table to "Center" position on the "page"
(right-click the table, use Format on the context menu, then
look under the Table tab). "Full" overrides the column
widths, but lets you automatically expand/contract the table
width by adjusting the graphic box's dimensions.
- This is a good technique to use if you need
to rotate a table 90 degrees, since you can rotate the contents
of the box by right-clicking it and choosing Content, Rotate....
This can be useful when mixing landscape
pages with portrait pages.
a table cell that could possibly evaluate to zero to display
blank (i.e., not show a "0")
- Assuming you are calculating figures in two
columns (e.g., cell A1 times cell B1) and want the result to
be shown in the third column (e.g., cell C1) only if it
is not equal to zero. Then, in Cell C1 (here, we assume
the result of A*B should be multiplied by .50) -
- +IF((A1*B1)=0, "", (A1*B1)*.50)
- (Note the use of two double quotes with no
space between them.)
- It is a good idea to save the document before
performing any sort on it. Make sure to enable "Allow Undo"
in the Options button drop list.
- The individual items in a sort are considered
to be "records." WordPerfect lets you sort five kinds
of records: lines, paragraphs, merge records, parallel columns,
and the rows in a table. Each row of a table is divided by cells
(Columns), lines (Rows), and words. Cells are numbered from left
to right, starting with cell 1.
- To define a custom Table sort: Place your
cursor in the table, click Tools, Sort, New. Give the sort a
name, then with the Table Row button enabled, define the "Sort
by" rule (or key), which defines the order in which
the sort will be conducted. You can define additional rules with
the Add Key button.
- Normally, lowercase sorts before uppercase.
To reverse this, click the Options button and choose "Uppercase
sorts before lowercase."
- To sort by the last word, use "-1"
(without quotes) in the Word field, "-2" for the next
to last word, etc.
- Note that WordPerfect codes ([Tab],
[Hd Left Ind], etc.) are treated as field separators
by the sort feature. Spaces, forward slashes (/) and hyphens
regular paragraphs in reverse order
- If you are keeping a diary, journal, or other
document where you enter new lines (or paragraphs) at the end
of the document, but now want to reverse the order of the items
so that the most recent are at the top:
- Select all paragraphs in the document. Click
Table, Create and set the Columns = 1 and Text Delimiters = Paragraphs.
Click OK. You should now have a table with all document paragraphs
in separate cells.
- With the cursor in the table, click Table,
Insert, Columns = 1, Before, OK. You should now have a two-column
table with the first column being empty.
- Enter a 1 in the top cell of the first column,
and a 2 in the cell just below it. Select just the entire first
column, then click Table, QwickFill. This should sequentially
number all cells in the first column. Click in the second column
(or outside the table) to deselect the first column.
- With the cursor in the table, click Tools,
Sort to bring up the Sort dialog. Choose "First cell in
a table row," then click New. Give the new sort routine
a name (e.g., "Reverse table sort"). The "Sort
by" radio buttons should be set to "Table row."
Then, under "Keys," set the Type = Numeric and Sort
Order = Descending. Click OK. With the new routine name ("Reverse
table sort") selected in the Sort dialog, click Sort. The
entire table should immediately sort into reverse order.
- Place the cursor in the first (numbered)
column. Click Table, Delete, Columns, 1, OK. You should now have
a one-column table again.
- With the cursor in the table, click Table,
Convert. Select the "Convert tables to text" button,
and the "Separate text with paragraphs (hard returns)."
text outside the left margin with a large "[" bracket
the effect. Note that the text lines
up with the left margin, and the bracket is "outdented."
- Here's how to do it
and create a QuickWord from it to make it easy to re-create anytime:
- Open a new blank document. Create a 1-row,
2-column table with Table, Create.
- Drag the middle vertical cell border to the
left as far as it will go. This leaves a minimum-width left-hand
column (you can resize this column to a specific dimension by
right-clicking in the column, then choosing Format, Column).
Typically, this is 0.67" wide. The right-hand column (the
cell) will extend to the right margin.
- Right-click in the right-hand column and
choose Borders/Fill, and then click the Cell tab. Remove ("X")
all 4 borders from that cell. This should leave the first cell
(i.e., the left-hand column) with a 3-sided border shaped like
a left bracket ("[").
- Right-click in the right-hand column and
set the top/bottom row margins with Format, Row (e.g., to 0.40"
for each). Be sure to enable (check) "Divide row across pages" and click on the "Multiple lines" option.
Set the inside left/right column margins to 0.0" with Format,
Column; while there, align the contents in cells, if desired.
- Exit from the table. Place the cursor just
before (i.e., just to the left of) the [Tbl On] code.
Change the left margin to 0.933" with Format, Margins. (This
assumes your default left margin is 1.0". If not, set the
margin appropriately so that the left margin dimension plus the
width of the table's left column equal your normal left margin
- Place the cursor just after the [Tbl
Off] code and change the left margin back to 1.0" (or your
preferred left margin setting).
- The table should now be outdented beyond
the left margin by the width of the first col umn.
- To automate creating the
table in future sessions -- turn it into a QuickWord:
- Before adding
any text to the table do this:
- In Reveal Codes, place the insertion cursor
before (just to the left of) the [Tbl Def] code.
- In Reveal Codes, select the six adjacent
codes (first remove any stray hard returns between them). These
are the codes to select:
[Lft Mar][Tbl Def][Row][Cell][Tbl Off][Lft Mar]
- With the codes selected, create a QuickWord
with Tools, QuickWords. Perhaps give it the name of "\["
(without quote marks).
- Back in your document, type (without quotes)
- Result: A new table with the "["
border outdented by the same amount as the first (empty) cell
in the table.
- Enter text in the second column of the table.
The bracket will extend downward as you do this -- including
onto the following page if necessary.
- Locking and
unlocking table cells (the Tab key will
let you skip over locked cells)
- To lock one or more
- Place your cursor in the cell (or select
the range of cells) to be locked with your mouse, then right-click
on the cell(s) and choose Format from the context menu
that appears. This brings up the Properties for Table
Format dialog. Under the Cell tab, enable (i.e., tick)
the check box "Lock cell to prevent changes," then
click Apply or OK.
- Repeat this procedure to lock all cells that
should be locked. (Remember, you can skip over locked cells with
the Tab key.)
- To unlock one or more
cells (even in a completely locked table):
- Step 1. Select the cell(s).
- For individual cells: Place your cursor over the cell to be unlocked with
your mouse, inside the top (or left) edge of the cell until
the cursor changes to an arrow, then left-click once
to select the cell.
- For multiple cells:
Place your cursor over the first cell to be unlocked with your
mouse, inside the top (or left) edge of the cell until
the cursor changes to an arrow, then hold down the left
mouse button and drag the mouse to select the remaining
cells. (To unlock a completely locked table you should select
all cells.) Release the left mouse button.
- The cell(s) should now be completely filled
in black (i.e., reverse color), right up to the cell borders.
- Step 2. Right-click on the selected item(s)
and choose Format from the context menu that appears.
This brings up the Properties for Table Format dialog.
- Step 3. Unlock the cell(s).
- To permanently unlock one or more cells:
- Under the Cell tab in the Properties
dialog, disable (i.e., un-tick) the check box, "Lock
cell to prevent changes," then click OK.
- Note that if you are permanently unlocking
a cell at a time, repeat Steps 1-3 for all cells that should
be unlocked. If you are permanently unlocking a range of selected
cells, all cells in that range will be unlocked; go to Step 4.
- To temporarily unlock all cells:
- Under the Table tab in the Properties
dialog, enable (i.e., tick) the check box, "Disable
locks in cells," then click OK.
- Note that this option is a toggle switch
that lets you unlock and re-lock previously locked cells. You
can re-lock all locked cells when you have finished editing the
table by disabling (i.e., un-ticking) the check box. It
is independent of the Cell tab option above, and therefore
it does not permanently unlock any locked cells.
- Step 4. Test the results of Steps 1-3. [Thanks
to Larry Lewis for parts of this method.]
- Making cells
bold, italic, etc.
- Two methods:
- You can select the text in
a cell and apply bold, italic, etc., the same as you would do
in normal body text: When the text is selected, use the [B],
[I], etc. buttons on the property bar or use Ctrl+B, Ctrl+I,
etc. In Reveal Codes you should see the attributes codes for
these text attributes. Be sure to read the next paragraph.
- You can also select the cell
itself (tip: move the mouse cursor inside the cell next to its
border until it turns to an up arrow or left arrow, then left-click
your mouse; the cell turns completely black when selected, up
to the cell borders). Then use the same buttons or shortcuts
as in the previous paragraph to apply the attribute. However,
notice that only new [Font] codes will show up. Attribute
codes are hidden (for some unknown reason). This often causes
confusion when users try to remove such attributes with the normal
buttons or shortcuts. Instead, select the cell(s) and apply the
same attribute to toggle the attribute off.
- Setting tabs inside
table cells (and navigating to those tabs)
- 1. Place your cursor just above the table.
- Tip: If you
open the Reveal Codes window, you can place the cursor just to
the left of the [Tbl Def] code.
- 2. Clear all current tabs at that point in
the document (you can restore them following the table, in step 4):
- Click on Format, Line, Tab Set. This brings
up the Tab Set dialog.
- Optional but
recommended: Enable the radio button, "Tab position from
left edge of paper (absolute)".
- Click Clear All, then Close.
- 3. Edit the table to set new tab positions
- Once they are set you can navigate to the
tabs stops in any celll that has the new tab stops with Ctrl+Tab
or Ctrl+Shift+Tab. (Just pressing Tab inside a table takes you
to the next cell.)
- Tip: Always
start from the top of the table and proceed setting tab stops
rightward and then downward in various cells. Otherwise, the
program might become confused (e.g., if you go back up to an
earlier row to reset some tabs). In other words, setting tabs
inside tables might be best left to your final draft of the document.
- 4. Immediately following the table, set tabs
for the rest of your document text. (Here
is a macro to do this for you.)
- [Thanks to 'Robin' and 'bobhs' at WordPerfect
Universe for the basic steps.]
- Using a borderless
table to fill in a form.
- Create a WordPerfect
table that has a "Continued" label in the header row
on the second and subsequent pages of the table.
- Copy the original repeating header row(s)
on the first page of the table to the Windows clipboard.
- For the original header row, de-select
“Header Row repeats on each page”.
- Paste (from the clipboard) the original header
row to the top row of the second page of the table. Type “Continued”
where appropriate. This row will now be the header for the second
and subsequent pages (“Header Row repeats” should still
be selected in this row). [Thanks to Maggie Holman at WordPerfect
Universe for this tip.]
- Add a page number
in the header row (or any other row's cell).
- If the header row is set to repeat on all
pages (the option "Header row" in Table, Format, Row
is enabled), then place the cursor in the row and use Format,
Page, Insert Page Number. (The DOS keyboard has a shortcut: Ctrl+p.)
The page number will be visible in the header row on subsequent
- Similarly, place the cursor in any cell of
the table and use Format, Page, Insert Page Number.
- Adding a foreground or background color to table cells - Why you need to set a "fill" first.
- From Pascal Couture on OfficeCommunity (Jul 18, 2012):
WordPerfect, you create a table, select some of the cells and you
select a color from the 'Table Cell Foreground Fill Color' icon on the
Property Bar. Nothing happens... the cell color doesn't change.
reason why the cell color isn't affected in this case is that the
'foreground color' is only applied to cells that have a 'cell fill'
selected. I agree this is a little counter-intuitive.
Essentially, once a cell fill is selected, you can then select both a
foreground and background color to apply to that gradient/pattern fill.
can set a cell fill by using the 'Cell Fill' icon on the Property Bar
(to the left of the foreground color icon), or from the 'Properties for
Table Borders/Fill' dialog (accessible from the 'Borders/Fill' item in
the 'Table' menu)."