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Page numbering "outside" the
margins: Simulating page numbering
outside the document's normal top and bottom page margins
For basic page numbering
information and several related items on this site, see here. |
Since WordPerfect considers a page to be everything
inside the four page margins, and since you cannot normally
type anything outside these margins (with the exception of using
a text box or graphic box positioned outside the margins) you
also cannot normally set page numbers outside the margins
-- that is, in the area between WordPerfect's page margins and
the physical edges or the page. But you can easily simulate this
effect.
Bear in mind that WordPerfect has two "flavors"
of both headers and footers, which can overlap, so you can use
one for the page number (plus any desired text or graphics) and
the other for other things.
For the two examples below -- one for page
numbers in Headers, the other for numbers in Footers -- assume
you need to achieve the following page-numbering layouts:
Headers:
- Set the page number 0.3" down
from the top edge of the page (be sure your printer can
print this close to the edge!).
- Set the page number inward 0.5" from
the right edge of the page.
- Set all document body text 1.5" down
from the top edge of the page.
- Use Header B for the page number (you can
use either Header for the number; choosing Header B is merely
the author's preference).
Footers:
- Set the page number 0.3" up from
the bottom edge of the page (be sure your printer can
print this close to the edge!).
- Set the page number inward 0.5" from
the right edge of the page.
- Set all document body text 1.5" up
from the bottom edge of the page.
- Use Footer B for the page number (you can
use either Footer for the number; choosing Footer B is merely
the author's preference).
These dimensions can, of course, be modified
to suit your needs.
Here's how to do it
- First things first:
Open the Reveal Codes window with View, Reveal Codes.
- Ensure that View, Toolbars, Property Bar
is checked (i.e., enabled) so that property bars are visible.
- Then --
For Headers
- Go to the very top of the document (or the
page where you wish to start such numbering); if there is a [Top
Mar] code already set, you may want to place your cursor to the
right of it so the new settings will override the old ones.
- Click Format, Margins and set the top page
margin upward to the location where the top of the page
number should appear; in this example, it is 0.3", but it
can be any amount as long as the printer can print in that area.
(Alternative: You can also drag the margin guideline upward if
you have enabled View, Guidelines, Drag to move guidelines, and
also enabled Margins on the Guidelines dialog.)
- Immediately after setting the top page margin
-- i.e., after the new [Top Mar] margin code -- click Insert,
Header/Footer; choose Header B, then click Create. Your cursor
should now be inside Header B.
- You can now extend the Header's right margin
to the desired amount; for this example set it to 0.5" from
the right edge of the page with Format, Margins, Right, 0.5".
- Next, click on Format, Line, Flush Right.
Add any desired text, such as "Page " (note the space).
Then click Format, Page, Insert Page Number. Here, in the dialog
that pops up, you can choose to insert the page number, chapter
number, and/or total pages, etc. (Each selection inserts a code
in the document.) Then click on Insert for the item(s) you wish
to insert, then click Close. (Alternative: On the Header/Footer
property bar there is a Page Numbering button which lets you
directly insert the page number, etc.) Your cursor should still
be inside the Header, positioned after the new page numbering
codes.
- Click on Format, Typesetting, Advance and
in the "Vertical position" section of the Advance dialog
that pops up, choose "From top of page," then check
(enable) the box, "Text above position," then enter
a Vertical distance of 1.5". Click OK. (Alternative: Use
Header A as a "spacer," with or without text, by setting
the bottom Header margin to 1.5". Headers [and footers and
watermarks] overlap, so if you use text in Header A, be sure
to move down a bit so that the text does not impact the page
numbers in Header B.) The Header should expand downward to add
the required space between the page number and the body text
so that the distance from the top edge of the page and the body
text will be 1.5".
- While still inside the Header B, click the
button on the Header/Footer property bar, "Header/Footer
Distance." This determines the amount of separation between
the Header's text and the body text. Set the Distance to zero
(the default is usually 0.167", so you should remove this
default or your Header will extend downward this additional amount),
then click OK.
- Finally, you can add one or more lines of
text following the page number codes or, as mentioned, use Header
A for this purpose.
- Click outside the Header to exit back to
the document.
For Footers
- Go to the very top of the document (or the
page where you wish to start such numbering); if there is a [Bot
Mar] code already set, you may want to place your cursor to the
right of it so the new settings will override the old ones.
- Click Format, Margins and set the bottom
page margin downward to the location where the bottom
of the page number should appear; in this example, it is 0.3",
but it can be any amount as long as the printer can print in
that area. (Alternative: You can also drag the margin guideline
downward if you have enabled View, Guidelines, Drag to move guidelines,
and also enabled Margins on the Guidelines dialog.)
- Immediately after setting the bottom page
margin -- i.e., after the new [Bot Mar] margin code -- click
Insert, Header/Footer; choose Footer B, then click Create. Your
cursor should now be inside Footer B.
- You can now extend the Footer's right margin
to the desired amount; for this example set it to 0.5" from
the right edge of the page with Format, Margins, Right, 0.5".
- Next, click on Format, Line, Flush Right.
Add any desired text, such as "Page " (note the space).
Then click Format, Page, Insert Page Number. Here, in the dialog
that pops up, you can choose to insert the page number, chapter
number, and/or total pages, etc. (Each selection inserts a code
in the document.) Then click on Insert for the item(s) you wish
to insert, then click Close. (Alternative: On the Header/Footer
property bar there is a Page Numbering button which lets you
directly insert the page number, etc.) Your cursor should still
be inside the Footer, positioned after the new page numbering
codes.
- While still inside the Footer B, click the
button on the Header/Footer property bar, "Header/Footer
Distance." This determines the amount of separation between
the Footer's text and the body text (the default is usually 0.167").
Set the Distance to 1.2" to give a total "spacer"
dimension of 1.5" (in this example the bottom page margin
was previously set to 0.3"). Click OK.
- Click outside the Footer to exit back to
the document.
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Barry MacDonnell's