Mixing landscape and portrait pages:
How to maintain
headers, footers, and page numbering at the top and bottom of all
printed pages when you mix landscape orientation with portrait
If you decide to change a particular page or
pages in the middle of a portrait-oriented document to landscape
orienation, you can do this in at least three ways.
You can place your insertion cursor on the
page in question and select Format, Page, Page Setup (in WP8 and later
versions) and then click the Landscape radio button. Then move
to the page where you want to return to portrait orientation, and click
the Portrait button.
However, there are
problems with headers and/or footers using this othewise common-sense
- Rotated headers and footers: If you
use headers or footers in the document, you will notice that -- when
you print and then assemble the
document -- the headers on the intermediate Landscape pages are
now along the left (long, vertical) edge of the page, not the top
(short, horizontal) edge.
Footers will be similarly misplaced along the long right edge. In
the headers and footers are also rotated 90 degrees counterclockwise,
the same way as the page's content. They are not where a reader would
expect to see them.
margins: If you have text inside the header or footer that
should extend to the page's
right margin (e.g., flush right text), the right margin inside the header/footer
on the landscape page will
not extend to match the right margin on the landscape page itself (and
cannot be dragged to extend it there), if the prior page was a portrait
you might want to consider using Method
2 or Method 3
to create intermediate landscape-oriented pages.
To maintain headers (and/or footers) in the
same position on all pages (i.e., in portrait orientation), you can
simply convert the contents of landscape-oriented pages into graphic
boxes, and then rotate their contents 90 degrees -- there is no
need to change the page setup to Landscape as in Method 1.
When you rotate the contents of each box, the
headers/footers -- being separate structures -- will remain in the same
portrait orientation as other pages in the document.
This probably is best done on the final draft
of the document.
[Caveat: If you have multi-page tables
in landscape format, Method 2 will not work
since it creates a single-page graphics box, or "container," to hold
the rotated material. If you have such landscape oriented multi-page
tables, see Method 3 below.]
Screen shot of sample
Here's how to do this (in WP8+):
- First, create the graphic box for the
- (Step 1) Go to
the bottom of the page that precedes
the first landscape page (i.e., the very bottom of that page at the end
of the last line of text). Click there to insert the cursor.
- (If you are on Page 1 and want that
page to be landscape, just go to the very top above all format codes
with <Ctrl+Home> -- or if using the DOS keyboard definition,
press <Home> three times, then <UpArrow>.)
- (Step 2) Select
Insert, Graphics/Pictures, Custom Box, <User>, OK. A small empty
box will appear on the next page of the document.
- (Step 3) Right
click inside the new box and select Size (alternatively you can click
the Graphics button on the property bar, and select Size).
- (Step 4) Change
the box's size to Full width and Full height, then click OK. The box
will automatically change to Page size when you click to accept the
next "If you change the box size...OK?" message that pops up. Once the
message has been dismissed, there should be an empty, full-size box on
the page, with 8 small (black square) drag handles around the
- Edit the new box to insert your text,
table, image, etc. Here's how:
- (Step 5) If you
already have page content to use in landscape orientation, copy that page to the Windows
clipboard with Edit, Select Page; then Edit, Copy. (You can remove the
source page later.)
- (Step 6) Right click on the empty box and
choose Content. The Box Content dialog appears. The "Content type"
defaults to "Empty" (which is fine).
- (Step 7) Optional: Click the Horizontal
and/or Vertical position buttons and choose the position the box's
material (try Left and Top).
- (Step 8) Click OK
to return to the selected box.
- (Step 9) Double
click inside the box to edit it (the border will turn to a
- (Step 10) Insert
(paste) the desired contents of the box (text, table, etc.). It will not be rotated yet.
- (If there is too much content to insert
into the box you will get a warning message. Dismiss it. You might need
to adjust the following page's text later to provide continuity for the
- (Step 11) Rotate the content in the box:
Click outside the box (e.g., in the page margin) to exit from the box's
contents editor. Now, right-click the box again to select it, and click
on Content once more. In the Box Content window click on "Rotate text
counterclockwise 90 degrees," then click OK. The text should now be
rotated in the box, with the first line of your text up against the
left page margin.
You may have to make minor adjustments to the page content, margins, or
the border space inside/outside the graphic boxes (right-click on the
image, then select Border/Fill, Advanced) or the font size of the box's
text, depending in the size of your original page content. Otherwise,
some of the box's contents might not display properly.
- (Step 12) When
done, click outside the page box.
- (You might need to adjust the
following page's text to provide continuity.)
- Repeat for all pages that need to be in
- PAGE NUMBERING
(OPTIONAL): If you use page numbering, you most likely will want to
keep the same header/footer orientation as exists on the document's
portrait pages (i.e., along the top/bottom or "short side" of the
page); hence, you might prefer to put the numbers inside the
headers or footers on all page, and not on the pages themselves. If
- (1) Go to the top of your document and
turn off any current page numbering (so that you don't get page numbers
appearing twice on each page) with Format, Page, Numbering, Position:
<No Page Numbering>.
- Note that if you still see page
numbering it is most likely due to an extra [Pg Num Pos] code on the
page -- possibly located inside a [Delay] code. You should be able to
delete that code in the Reveal Codes window.
- (2) At the top of the document, either
create the header (or footer) that will hold the page numbers, or edit
an existing header (or footer) by clicking inside it. At the
appropriate location in the header (or footer), insert the page number
with Format, Page, Insert Page Number, <choose number type>. Or,
when your cursor is inside the header (or footer), a property bar
appears with a button on it you can use to insert a page number into
the header or footer.
The above method (Method 2) shows how to
convert a single page of material to a rotated graphic on a
landscape page. This allows page numbering (whether in a header,
footer, or otherwise) to remain in the same relative location as found
on portrait pages. It also allows header/footer material to be changed
globally without worrying about what is in a header/footer on the
However, a multi-page table cannot
display outside a one-page graphic image box, so Method 2 is limited to
- Instead of
converting your multi-page landscape table to a graphic image, allow
the table to span as many pages as required in the normal document, in
landscape orientation, then at the top of the next page following the
table, restore the orientation to portrait with Format, Page, Page
- Go back to each of the landscape pages
containing the table and create a text box on them (click Insert, Text
box) with a page number inside the box (and other material if desired,
such as might be in a header or footer): Just click Format, Page,
Insert page number while inside the box. Discontinue any normal header
or footer at the beginning of the multi-page table with Insert,
Header/Footer, (select the type), Discontinue, and then create them
again following the table pages with Insert, Header/Footer, Create.
- Note that if you use normal page
numbering (Format, Page, Numbering), you'll now have two page numbers
on the page! As noted, if the all page numbers are inside a header or
footer you can remove (discontinue) the header or footer for the
multi-table pages and use text boxes to imitate them. This is a good
reason to place page numbering in headers or footers and not use the
more typical Format, Page, Numbering method; page numbers produced with
the latter can only be suppressed or removed on a page, which will also
suppress or remove numbering in text boxes, headers, or footers.
- Click outside the box, then right-click it
to display the eight drag handles and the context drop-down menu; on
the context menu choose Content, then "Rotate ... 270 degrees."
- From the same context menu, choose
Position, and select "Page" and also check the box, "Keep box on page."
- You might also want to remove the box's
border with Border/Fill, <None>.
- Whenever the box is selected it can be
dragged to what will be the top of the page when the document is
printed and collated -- the same relative location where page
identification material is found on the document's portrait pages.