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Mixing landscape and portrait
pages:
How to maintain headers, footers,
and page numbering at the top and bottom of all pages when you
mix landscape orientation with portrait |
If you decide to change a particular
page or pages in the middle of a portrait-oriented document to
landscape orienation, you can do this in at least three ways.
Method 1:
You can place your insertion cursor on the page in
question and select Format, Page, Page Setup (in WP8 and later
versions) and then click the Landscape radio button. Move to
the page where you want to return to portrait orientation, and
click the Portrait button.
However, if you
use headers in the document, you will notice that they are now
next to the left edge of the page, not the top edge. Footers will be similarly misplaced
to the right edge. Wide tables with many columns can "run
off" the page. Therefore, you probably will want to use
the Method 2 or Method 3 to create landscape-oriented pages.
Also, if you
have multi-page tables in landscape format, Method 2 will not work since it creates
a single-page graphics box, or "container," to hold
the rotated material. If you have such landscape oriented multi-page
tables, see Method 3 below.
Method 2:
To
maintain headers (and/or footers) in the same position on all
pages (i.e., in portrait orientation), you can simply convert
the contents of these landscape-oriented pages into graphic boxes,
and then rotate their contents -- there is no need to change
the page setup to landscape as in Method 1. When you rotate
the contents of each box 90 degrees, they will appear in landscape
orientation on the page, but the headers/footers will remain
in the same portrait orientation as other pages in the document.
Here's how to do this in WP8+:
- First, create the graphic box:
- Go to the bottom of the page
that precedes the first landscape page. (If you are on Page 1
and want that page to be landscape, just go to the very top above
all codes with <Ctrl+Home> -- or if using the DOS keyboard
definition, press <Home> three times, then <UpArrow>.)
- Select Insert, Graphics, Custom
Box, <User>, OK. Then right click inside the new box and
select Size (alternatively you can click the Graphics button
on the property bar, and select Size).
- Change the box's size to Full
height and Full width; the box will automatically change to Page
size when you click to accept the next "If you change the
box size...OK?" message that pops up. Once the message has
been dismissed, there should be an empty, full-size box on the
next page.
- Enter your text, table, etc.,
into the new box. (If you already have page content to use in
landscape orientation, copy that page to the Windows clipboard
with Edit, Select Page, then Edit, Copy. You can remove the old
page later.) Then -
- Right-click inside the new box,
then select Content, then click the Edit button in the Box Content
window that appears. You should now be inside the box, one that
has cross-hatched borders. Enter (or paste) your page's text
in the box. It will not be rotated yet.
- Next, rotate the text (or other
content) in the box. Click outside the box (e.g., in the page
margin) to exit from the box's contents editor. Now, right-click
the box again to select it, and click on Content once more. In
the Box Content window click on "Rotate text counterclockwise
90 degrees," then set Horizontal position to Left, then
click OK. The text should now be rotated in the box, with the
first line of your text up against the left page margin.
- NOTE: You may have to make minor
adjustments to the page margins or the border space inside/outside
the graphic boxes (right-click on the image, then select Border/Fill,
Advanced) or the font size of the box's text, depending in the
size of your original page content. Otherwise, some of the box's
contents might not display properly.
- When done, click outside the
page box.
- Repeat for all pages that need
to be in landscape orientation.
- PAGE NUMBERING (OPTIONAL): If you use page numbering,
you most likely will want to keep the same header/footer orientation
as exists on the document's portrait pages (i.e., along the top/bottom
or "short side" of the page); hence, you might prefer
to put the numbers inside the headers or footers on all page,
and not on the pages themselves. If so -
- (1) Go to the top of your document
and turn off any current page numbering (so that you don't get
page numbers appearing twice on each page) with Format, Page,
Numbering, Position: <No Page Numbering>.
- Note that if you still see page
numbering it is most likely due to an extra [Pg Num Pos] code
on the page -- possibly located inside a [Delay] code. You should
be able to delete that code in the Reveal Codes window.
- (2) At the top of the document,
either create the header (or footer) that will hold the page
numbers, or edit an existing header (or footer) by clicking inside
it. At the appropriate location in the header (or footer), insert
the page number with Format, Page, Insert Page Number, <choose
number type>. Or, when your cursor is inside the header (or
footer), a property bar appears with a button on it you can use
to insert a page number into the header or footer.
Method 3:
The above method
(Method 2) shows how to convert a single page of material
to a rotated graphic on a landscape page. This allows page numbering
(whether in a header, footer, or otherwise) to remain in the
same relative location as found on portrait pages. It also allows
header/footer material to be changed globally without worrying
about what is in a header/footer on the landscape pages.
However, a multi-page table
cannot display outside a one-page graphic image box, so Method
2 is limited to single-page tables.
- Instead of converting your multi-page landscape table
to a graphic image, allow the table to span as many pages as
required in the normal document, in landscape orientation, then
at the top of the next page following the table, restore the
orientation to portrait with Format, Page, Page Setup.
- Go back to each of the landscape
pages containing the table and create a text box on them (click
Insert, Text box) with a page number inside the box (and other
material if desired, such as might be in a header or footer):
Just click Format, Page, Insert page number while inside the
box. Discontinue any normal header or footer at the beginning
of the multi-page table with Insert, Header/Footer, (select the
type), Discontinue, and then create them again following the
table pages with Insert, Header/Footer, Create.
- Note that if you use normal
page numbering (Format, Page, Numbering), you'll now have two
page numbers on the page! As noted, if the all page numbers are
inside a header or footer you can remove (discontinue) the header
or footer for the multi-table pages and use text boxes to imitate
them. This is a good reason to place page numbering in headers
or footers and not use the more typical Format, Page, Numbering
method; page numbers produced with the latter can only be suppressed
or removed on a page, which will also suppress or remove numbering
in text boxes, headers, or footers.
- Click outside the box, then
right-click it to display the eight drag handles and the context
drop-down menu; on the context menu choose Content, then "Rotate
... 270 degrees."
- From the same context menu,
choose Position, and select "Page" and also check the
box, "Keep box on page."
- You might also want to remove
the box's border with Border/Fill, <None>.
- Whenever the box is selected
it can be dragged to what will be the top of the page when the
document is printed and collated -- the same relative location
where page identification material is found on the document's
portrait pages.
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Barry MacDonnell's