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Filling in forms using WordPerfect
Pages related to "forms" -
How
to quickly fill up label or business card sheets with duplicates
Merge
tips
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Page Contents - Filling in forms using WordPerfect
1. Filling in
forms originally created in a WordPerfect document
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A. Use a borderless table
A "borderless" table is simply a table with all table and cell border lines turned off. (N.B.: These are not the same things as table gridlines or table guidelines, as explained here.) You can, of course use some -- or all -- borders in the table, if your table form calls for them to be visible and print. Creating a borderless table is easily done: - either put the cursor in a table cell and (1) select the entire table with the Select All Cells button (image) on the table's property bar, then (2) click the Default Line Style button (image) which then appears on the property bar, and choose "X";
- or (1)
select the entire table first with your mouse, (2) right-click anywhere
on the table, and then (3) choose Borders/Fill from the context menu
that appears, and choose "X" as the style for all items. [This method should bring up the Properties for Table Borders/Fill dialog. Any button icon there that contains an "X" means the feature is turned off.]
You can use a
borderless multi-cell table with fixed
text in locked cells (to lock and unlock cells, see here) in the main document window of the
template. Then fill in the variable data in
the unlocked cells, load your paper or label stock, and print.
Note: No watermark image of an actual form is
needed, but of course you could use one so the fixed text (or other items on the form) shows up on the same
page, layered underneath the table. See, for example, the scanner method below.
The descriptive
headings or other fixed information on the form are simply placed
inside locked cells; the user then uses the <Tab> (or <Shift><Tab>) key to go to areas where the
form's text is needed. [To create locked cells, and unlock them if
needed, see the method here.]
If you need a line underneath any text, simply toggle that cell's bottom border "on"
by right-clicking the cell and selecting Borders/Fill; under the Cell
tab, set the cell's bottom line to a suitable line style. Naturally,
all other cell borders typically are set "off" unless you require them
for stylistic reasons. (Also see Method E, below,
which explains how to use single-border text boxes
to produce "underlines.")
For more, see Laura
Acklen's Creating
Forms with Tables (a Corel Tutorial for
WordPerfect 12 -- but the information should apply to most other
versions).
Also, consider making
a custom template
(.WPT) from the table document. This helps protect the form from
accidental changes.
Advantages:
As Jim Shackleford
said on his Creating Forms web page [unfortunately no longer
available], "While table based forms can admittedly be more difficult
to set up than non-table forms, tables have several advantages:
- Users can simply
tab through the fields much like a data entry form for a database.
- If desired, one
can obtain and manipulate the data entered into the cells [e.g., via a merge] or even
export a table for importation into a database or spreadsheet.
- [For "underlines" using cell borders:] Unlike graphic
lines, table and cell lines will print pretty much the same from
printer to printer.
- [For "underlines" using cell borders:] Text does not
"move" when inputting data in a "fill in the blank" form on the PC,
unlike lines created by repeatedly pressing the underscore character on
the keyboard."
Related items:
- Splitting cells to customize or equalize the size of certain
cells (shows how to split table cells in a particular row so that the
resulting cells are equal in width, which sometimes
doesn't seem possible in a multi-column table with various column
widths)
- Variable cell widths - How to create some table cells in a table form that have variable widths without changing cells that appear directly above and below that row. (The trick lies in using multiple adjacent one-row tables.)
- Instead of manually tabbing through cells to insert data you can use (for example) the prompted template, macro, or keyboard merge method descrbed below to automate the process of inserting data at appropriate locations in the form.
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B. Use a prompted template This method uses WordPerfect bookmarks at specific
locations. Using prompted templates is discussed in detail in
"Automating WordPerfect
Templates," a PDF file that you can read or download on the
Tips page under the section, Automating
templates (and which is also found inside the author's LetterHd file in
the Library).
For some forms this
is a bit more elegant than some other methods, since the user sees
a dialog window containing all the "fields" on the form itself.
(In
recent WordPerfect versions you can have up to 64 fill-in fields.)
Some drawbacks: - While
the information that you enter in any particular field in the prompt
dialog can be used to insert data in several document locations (a
"one-to-many" operation), you cannot use "pull-down" or "drop list"
menus to choose from among several names or other items ("many-to-one")
in the prompt dialog. However, a macro (next method below) can do this.
- The
prompted data is not restricted to a defined section of the document
the way using a cell in a borderless table can restrict it (if the
table row's properties is set up that way). The inserted data will push
subsequent text downward. While this may not be an issue for you, you
should be aware of it before designing and creating the prompted
template. (You can, of course, use a borderless table
in the prompted template to contain/restrict the prompted material to a
given location. But a lot of extra information can be "hidden" in the
table cell, so be sure to test this method.)
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C. Use a macro [Note
that creating a macro with a pop-up dialog to receive, and then
use, data input requires knowing how to write macros with the
appropriate code. However, even relatively new users might want to
explore the simple macros in the Footnotes below.] Here, the macro's dialog(s) collects the information you need
and then inserts it into appropriate locations in the document.
This is similar to
the prompted template method, but it can be more flexible. The macro
can be a standalone macro to use on any document that has specific text
in it, or it can be a template macro triggered
to play when a "form document" based on that template is opened.
- A simple example
of such a macro and its associated form was created by Roy ("lemoto")
Lewis, a Corel C_Tech, and is downloadable from his website here
(as FakeForm.zip).
- Another example is
shown in Footnote 2, which uses
a macro to find and select paired bookmarks and their text placeholders, replacing the placeholders with the desired data.
- Another, simpler
example is shown in Footnote 3.
It uses a macro (but without an "input" dialog) to find and select text
"fields" (i.e., text placeholders) that were previously typed into the
document (e.g., [NAME], [ADDR], etc.).
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D. Use a keyboard merge
If you plan to fill
in the form in one sitting, you can set up the form
as a "merge form" with "keyboard stops".
This is a one-choice-to-one-location
type of operation. (It is similar to the macro examples mentioned in
section 1C above. However, a keyboard merge is a built-in program
feature, and it can also prompt the user at each location on the form.)
If you need to enter
the same information in multiple
locations, consider using an automated prompted
template or text variables (text variables were introduced in WordPerfect 10).
[The following
applies to WordPerfect 12 and later versions, but the process is very
similar in earlier versions.]
Creating
the form document
Step 1. To set up
your form for a keyboard merge, open the form document, go to Tools,
Merge, Form Document button, Create Form Document. In the Data File
Source dialog, choose "Use file in active window" then click OK. In the
Associate Form and Data dialog that pops up, choose "No association"
and click OK.
[NOTE: You can
combine a normal merge of data from a data source with a keyboard
merge. Choose the data file, address book, etc., that you want to
associate with the form. (In the form file, click the Go to Data button
on the Merge Toolbar to locate the data file you want to use.) Then add
normal merge fields and text in the form document that will be filled
by WordPerfect during the merge. When finished, add the "stop here"
keyboard merge codes as explained in the following paragraphs.]
You'll now have a
Merge Bar at the top of the document. If there's a Merge dialog on
screen, click Cancel on the dialog to dismiss it.
Step 2. To insert
the keyboard "stop here" codes, position your cursor in the document
when you want to insert information and click the Insert Merge Code
button (on the Merge Bar), then choose Keyboard. Enter some text to
prompt you (or the user). It can be a short phrase or several short
sentences (maximum = 127 characters).
For example, type
"Enter the client's name:" and click OK. You will see a merge command
appear in the document at the cursor location that looks like this:
KEYBOARD(Enter the client's name:)
Repeat step 2,
using the Insert Merge Code > Keyboard buttons to insert
KEYBOARD codes at other locations in the form where you need
information to be filled in by the user.
[NOTE: You can
force the screen display to show only the local text area, and not
hundreds of following characters. This helps you visually locate the
area in the document you are entering data into. See the Help (F1)
Index tab, "Merge commands" or "Merge codes" for the DISPLAYSTOP code,
which provides this option. It can be inserted anywhere in the
document, multiple times, with the Insert Merge Code button's "More..."
option. Typically it is placed after a line or two of text following a
KEYBOARD() command so as to display the local text area.]
Step 3. Save the
document. Note that it will be given a .FRM filename extension. (When
you open it later, the Merge Bar will be visible, ready for you to
perform the keyboard merge.)
Using the
form document
To produce a
filled-in copy of the form, you will do a keyboard merge -- that is,
you'll merge the data you input on your keyboard to the on screen form,
ultimately creating a copy of the form (now filled in) in a separate
document.
Option: You can use a small template macro with a form
document set up as a keyboard merge template to
load a new document based on that template and then (1) display a
message to the user; (2) run the keyboard merge; and (3) display a
reminder after the merge is run. See the Footnote
1 below.
Step 4. Open the
.FRM document if it is not already open. Click on Merge on the Merge
Bar to bring up the Merge dialog. The Form document should be set to
"Current Document," the Data Source to "None," and the Output to "New
Document."
Step 5. Click on
Merge in the Merge dialog. The cursor will move to the first location
and a message box will appear with the user's prompt (instructions to
the user about what to type, etc.). At that point the cursor should be
where it is supposed to be in the document; just type the information
appropriate to that location, and move to the next location.
Pressing <Alt+Enter>
or clicking the Continue button on the Merge Bar
will move you from one keyboard stop (i.e., document location) to the
next. If you don't need to enter anything at a particular keyboard
stop, click the Continue button or the Skip Next Record
button on the Merge Bar, or just press <Alt+Enter>.
Step 6. When you
have finished entering data (or if you click on Stop or Quit) the
cursor will move to end of the new document, which will be a copy of
the original with data filled in -- but without the merge codes. Save
the document.
Notes and
Tips
- Save as
you work. You can
save the document anytime during a keyboard merge. Since the Output is
of the merge is being sent to the new document currently on screen (not
the form document you created in Step 3), the first time you save it
you will be asked to give the document a name: note that WordPerfect
automatically assigns a .WPD filename extension. Continue with the
merge, saving as often as you like.
- Stop
vs. Quit. If you
click Stop during the keyboard merge, any remaining text in the merge
form will not appear in the new document. Also, if you click Quit, the
new document will contain remaining merge codes as
well as all text. It probably is better to use Stop to abort the merge,
since this should prevent confusing the original merge form (with all
its merge codes) with the new, unfinished document.
- Revisions. If you need to revise your input data, either go
back to the original document and Merge from the keyboard again
(creating a new filled-in document), or simply edit the filled-in
document at the locations that need to be changed. The latter is
preferable, of course, but it depends on how easy it is to find the
filled-in locations on the form.
Page Top
E. Use single-border text
boxes
This method appears
complex, but is really very easy to do. It requires that you create
new, "floating underlines" with single-border text boxes that are
attached to various paragraphs, instead of using underscores (which can
be "pushed" aside when data is entered) or some other method of
creating underlines (such as graphic lines, which may fail to move if
the form is edited). Here's how:
Put the cursor in the
paragraph containing the fill-in field. Click on Insert, Text Box. When
the new box appears (it will have hatched borders), click anywhere
outside it. Then right-click on it to select the box (eight small drag
handles should appear around the perimeter of the box). In the context
menu that appears at the same time, choose "Wrap," choose "Behind
text," then click OK. This allows the fill-in text to appear on top of
the box, rather than wrap around it.
The box should still
be selected (if not, right-click on it and choose "Select Box").
Right-click on the selected box to bring up the context menu again and
choose "Position." Be sure to set the position to "Paragraph" so it
will move with the paragraph (i.e., with any text ending with a hard
return [HRt]). Click OK.
The box should still
be selected, so right-click on it again and choose "Border/Fill." Under
the Border tab, in "Available border styles," left-click on the icon
with a single bottom border ("Thin bottom" style), then click OK. You
now have a rough underline tool.
Finally, with the box
still selected, move your cursor over it until it turns to a
four-headed arrow, then hold down the left mouse button and drag the
box into position on the page where it is to serve as an underline,
then release the mouse button. (Notice that a thumb-tack appears during
the move to let you know which paragraph the box will be attached to.)
You can move the mouse cursor over the right (or left) edge of the box
until it turns to a two-headed arrow, then left-click-and-drag the
vertical edge to horizontally size the box to your needs.
Now, when you type on
the same line as the box, the words you type will appear over the box,
which provides the underlined "field."
To make more boxes
for your form, just pass the cursor over an existing box, and
right-click to select it. Press <Ctrl+C> to copy the
selected box to the Windows clipboard. Move to another paragraph if
desired. Use <Ctrl+V> to paste the copy into the document
(if you haven't moved to another paragraph, it will appear directly on
top of the original), right-click on it, then left-click-and-drag the
copy into the new position. Repeat to make as many copies as needed,
adjusting the width of each box according to the new location's
underline requirements.
Caveat: If you print the form on another printer
(including faxing it), or print using another version of WP or Windows,
the location of the text boxes may shift. See here for some printer problem
solutions.
Page Top
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2. Filling
in pre-printed forms
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A. Scanner method
If you frequently use
a particular form -- and the form is not on special (or required)
paper, or it's not copyrighted -- you can use a scanner to scan the
form as a page-size graphic image into WordPerfect and insert it into a
watermark. Then use a borderless table in the main document as a sort
of "overlay," with all cells locked where you don't want to enter text.
The user then needs only to <Tab> to the next unlocked
"field" and enter text on the form.
Create a
custom template
The best way to do
this is to create a new custom
template so that users are less likely to modify the original.
Click on File, New
from Project (or New in WP8), Options button, Create WP Template. Then
create the watermark with Insert, Watermark. You can scan the form into
the watermark window (Insert, Graphics, Acquire Image) or, if the file
is on disk, use Insert, Graphics, From File. After the form is inside
the watermark, set the watermark shading to 100% with the button on the
property bar, then close the watermark window (File, Close, or click
the right-hand button on the property bar) to return to the main
template window. Test print the template document to see if the form
prints similarly to the pre-printed form; if not, adjust the size or
position of the form's image in the watermark.
Create a borderless table with one or more locked
cells
Next, create a
borderless table as an overlay in the main document window, with all
table cells locked except those that the user must
<Tab> to, to enter information.
Tip: You could use
a copy of your paper form to draw the table in pencil, then create the
table in WordPerfect to match it.
Use Table, Create
(or Format, Table in early versions of WordPerfect) and create the
table with enough cells to "cover" the form. Drag row and column
borders, join cells, split cells,
etc., as needed. Then right-click the table and select Border/Fill,
then select the Table tab. Set the table default cell lines to
<None> and click Apply or OK.
To lock
table cells, place
your cursor in the cell (or select the range of cells) to be locked
with your mouse, then right-click on the cell(s) and choose Format from
the menu. This brings up the Properties for Table Format dialog. Under
the Cell tab, check the box "Lock cell to prevent changes," then click
Apply or OK. Repeat his procedure to lock all cells that should be
locked.
Be attentive while
you do this. If you lock the wrong cells -- or even the entire table --
you can unlock them with the methods described here.
Finally, go to the
Row tab to set row height (a fixed height may work best), row margins,
etc. Don't forget to set a font type and size for the table. Save the
template. When a new document is opened based on this template it can
be filled out and printed.
The advantage of this
method is that it saves you from using a pre-printed form each time you
print, since you can use ordinary printer paper. This also is a better
method if you tend to run out of pre-printed forms: the "forms" are now
on your computer. And because of this, you can save the completed form
to a convenient folder rather than having to make a physical copy as
you would with a pre-printed form. The main disadvantages are in the
up-front time it takes to set the form up as a template, and the fact
that watermarks are limited to one page, requiring separate scanned
images for each page.
Notes and Tips
- Even though you
can create a multipage watermark, WordPerfect will
only display the first page of a watermark in the
main document window. This makes sense, because watermarks are designed
to display on every page of a document, so only the first page of a
watermark will show. This small problem can be overcome by using sequential
one-page watermarks:
- Create the
first one and close the watermark window. Then enter a hard page break
(with <Ctrl+Enter>) in the main document window to create
a new page, then create the same watermark (A or B) on the top of that
next page with the next page of your form embedded in it. Then exit the
watermark window, enter another hard page break, create the next
watermark, etc. -- repeating as needed. Each new watermark supercedes
the previous one. You can, of course, alternate Watermark A with
Watermark B, but you will need to discontinue the last watermark used
on the next page to prevent these two flavors of watermark from
interfering with each other.
- It is possible
that some text or merged data could push one or more [Watermark] codes
downward, causing a problem with the display of the proper watermark
images. For a method that solves this problem by hiding the [Watermark]
(and other) codes inside the document's initial style code, see this
thread on WordPerfect Universe.
Alternatives to this watermark-plus-table overlay method
include (1) scanning the image as above, but using either prompts (or a
macro) to fill in the form by locating bookmarks (created with Tools,
Bookmark) set at specific locations in the main overlay document, or
(2) using a macro to get information and then position the cursor on
the overlay document with Format, Typesetting, Advance, or (3) using
the manual method of using the Shadow Cursor (see View, Shadow Cursor)
to move to the desired locations on the overlay document to insert
material in the main document.
Using prompted
templates is discussed in great detail in "Automating WordPerfect
Templates.PDF," which is also found inside the LetterHd archive
(.zip) file in the Library. For short forms this may be more elegant,
since the user sees a dialog window on screen containing all the fields
used on the form itself.
Note that using the
Shadow Cursor means that WordPerfect will use hard returns and tabs for
page positioning, and the method doesn't restrict text to a given
location the way a table cell would. However, it may be useful for your
own personal forms where user training or correcting text spillover
aren't important issues.
Other
methods for filling in scanned forms include using third-party software with form-fill
capabilities, such as ScanSoft's PaperPort,
Foxit
Reader, or PDF-Xchange.
The last two are (free) replacements for Adobe PDF Reader.
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B. FormFill macro method
Download Ron Hirsch's
FormFill
macro from the Library here. You first take measurements from
your pre-printed (single-page) form and tell the macro where to place
text (it'll remember these locations). Then load the pre-printed form
in the printer tray, and the macro will print the text directly on the
form as it passes through the printer.
This method may
require a small amount of explanation to new users who wish to set up
several new forms, but it has the advantage of not requiring complex
table formatting -- you need only take a ruler to your paper form, jot
down some measurements, and input them into the macro when asked. The
macro then creates a document on disk (the new "form") that is used
later by the same macro to fill in information it gets from the user.
Its main disadvantage it that it works only with single-page forms.
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3. Filling in
forms originally created with Adobe Acrobat (i.e., "PDF"
documents)
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A.
Using WordPerfect:
Here are some tips
from the public Corel WP9 newsgroup:
1. (tbritches)
"... Open the form in Adobe Reader. Use the graphics select tool and
select the entire form. In WP, choose Insert|watermark. Paste the
graphic. Make sure shading is set to 100%. Then you can fill the form
in WP. You might have to play with vertical advance or the position of
the graphic to get things to line up properly." [Ed.- Also see the tips
above (under Preprinted Forms) about using a table or a form-fill
macro.]
2. (K.Rodgers)
"Some PDF forms allow you to fill them in from within the Adobe Reader.
Have you tried double clicking into one of the fields? The catch with
filling the form in using Reader is that you can't save the data you
filled in, only print it. Adobe does produce a product [Adobe
Approval, US$39.00] that is in between the free Reader and
the full product [Acrobat]. This allows you to save the filled in form."
B.
Using another program:
You may be able to
type directly on these PDF forms with Foxit Reader
or PDF-Xchange.
The last two programs are (free) replacements for Adobe PDF Reader, and
include a "typewriter mode" as well as some other mark up tools.
Tip: If the PDF will not let you type on it because of
the security settings the originator of the form set up, but you can
print the form, you could (1) view that PDF in your default PDF viewer
(e.g., Adobe Reader, Foxit, etc.), then (2) print that PDF to
a new PDF (instead of to a physical printer) using a low-cost
program like PDF995.
The resulting second generation PDF should let you fill in the form
using Foxit Reader, PDF-Xchange, or similar.
Page Top
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Footnote 1
Keyboard merges (see above):
You can include the following template macro inside a keyboard merge form
set up as a template, associated
with the POST NEW trigger. Then, when you click File, New from Project,
and select the template, a new form document will be loaded and then it
will (1) display a message to the user; (2) run the keyboard merge; and
(3) display a reminder after the merge is run.
For more information about
automating templates with template macros, see "Automating WordPerfect Templates,"
which includes instructions on inserting macro code (such as shown
below) into templates, associating them with triggers, using a separate
"loader" macro that can instantly display the template document, etc.
//
Macro code begins -
// KBmerge.wcm - Use this as a Template Macro ONLY
//
vHRt inserts a hard return in the Messageboxes -
vHRt:=NToC(0F90Ah)
Messagebox(vAns;"INSTRUCTIONS";
"When you press OK, you will be able to fill in"+vHRt+
"this form document. Messages will appear at the"+vHRt+
"bottom of the screen to help you with each item."+vHRt+vHRt+
"You can move to the next item with <Alt+Enter>"+vHRt+
"or with the Continue button on the new Merge bar"+vHRt+
"that will appear."+vHRt+vHRt+
"Be sure to print the form when you are finished.";
OKCancel!)
If(vAns=2) // (if Cancel)
Close(No!)
Go(End@)
Endif
PosDocVeryTop
// Store the form document's number -
vFormDoc:=?DocNumber
//
Run the merge, output to a new document -
MergeRun (
FormFileType: Current!;
DataFileType: NoData!;
OutputFileType: ToNewDoc!)
//
Store the merged document number -
vMergedDoc:=?DocNumber
// Switch to the form doc and close it -
SwitchDoc(vFormDoc)
Close(No!)
// Switch back to the merged doc -
SwitchDoc(vMergedDoc)
PosDocTop
Display(On!)
Messagebox(;"REMINDER";
"Be sure to proof-read the document"+vHRt+
"before printing it.")
Label(End@)
Return
Footnote 2
Here is a small macro that
first finds (and stores in an array) every paired
bookmark in the document, then it selects each text placeholder found
between the paired [Bookmark] codes and replaces the placeholder with
whatever you type into a small pop-up dialog. It repeats until all
paired bookmarks have been processed.
To copy the code below into
your WordPerfect program, see here.
Important: All bookmarks must be paired
bookmarks, not single-code bookmarks. This is usually done by selecting
the placeholder text first, then creating the bookmark (enabling the
checkbox choice, "Selected Bookmark"). If there are any single-code
bookmarks, the macro will simply exit when if comes to one of them.
Therefore, be sure to check the Bookmarks dialog (Tools, Bookmark) for
existing Bookmarks before adding your own paired Bookmarks.
Here's how it works.
Suppose your document has this paired bookmark and text placeholder
(shown here in bold):
[Bookmark]NAME[Bookmark]
The macro will stop at the
bookmark, highlight the "NAME" placeholder, and replace the
placeholder's text with whatever you desire.
You do not need text
placeholders (just the paired bookmarks), but this makes it slightly
less confusing than not having placeholders since the user can see the
placeholder on screen, highlighted and in context.
Tips
During processing the
document, if you want to delete a text placeholder and not replace it
with anything, simply do not enter anything in the small pop-up dialog.
Just press <Enter> to move to the next paired bookmark
and placeholder.
You can use the name of
the bookmark, not the name of the placeholder, in the pop-up dialog. In
the code below, in the GetString() command, replace "ArrayT[x]" with
Array[x]". In that case, the text placeholders would not be needed
unless you also want visual cues in the document itself (i.e., the
placeholders -- if any -- are normally highlighted by the code below).
Note
The GetData() is an
obsolete command, but it still works (at least in WPX3). If you get an
error the first time the macro is played or edited, simply continue
with compiling the macro.
//
Macro code begins -
// Adapted from a post by Kenneth Hobson here:
// http://www.wpuniverse.com/vb/showthread.php?postid=26106#post26106
OnCancel(End@)
BookmarkDelete ("QuickMark") // delete any QuickMark in the document (a
single-code Bookmark)
GetData(vBooknum; Bookmark!; Count!; CurrentDoc!) // find out how many
bookmarks exist
IF(vBooknum>0)
// make sure there are some bookmarks
Declare
Array[vBooknum]
Declare ArrayT[vBooknum]
PosPageTop()
FORNEXT(x; 1; vBooknum)
GetData(vBookname; Bookmark!; Name!; CurrentDoc!; x) // get name.
Array[x]=vBookname //Assign bookmark narmes to an array.
BookMarkBlock(vBookname)
ArrayT[x]=?SelectedText
SelectOff
ENDFOR
Display(On!)
FORNEXT(x;1;vBooknum)
BookMarkBlock(Array[x])
GetString(Indirect("Var"+x); "Replace:
"+ArrayT[x]+NToC(0F90Ah)+NToC(0F90Ah)+"with: ";"Fill in form")
OnError(GoOn@)
Type(Indirect("Var"+x))
Label(GoOn@)
ENDFOR
ELSE
Messagebox(;"Error!";"Cannot find any Bookmarks in this document!")
ENDIF
Label(End@)
Return
Footnote 3
Here is a simple "looping"
macro that finds several text "fields" -- strings of ordinary
characters (e.g., [NAME], [ADDR], [TEL]), like the text placeholders in
the macro in Footnote 2 above --
that you have previously typed into a document, and then pauses to let
you type relevant information at that location (or you can just press
<Delete> to remove the field from the document). Then you
simply press <Enter> to continue to the next item. When
all items are found, a "Finished" message pops up and the macro
terminates.
To copy the code below into
your WordPerfect program, see here.
Note
You should use text
strings (e.g., [NAME]) that are not used for other purposes. Create
unique field names such as [**NAME**] or create short field names that
tell the user to do something, such as [ENTER NAME HERE]. Then use
these text strings in the ForEach
command below.
Tip
You can use the same text
field name in more than one location in the document, including
headers, footers, footnotes, endnotes and text boxes. The macro will
process multiple identical field names, one at a time, before it goes
on to a different field name.
//
Macro code begins -
pExitSubstructures () // (exit from any header, footer, footnote, text
box, etc.)
MatchSelection // (when found, select the item)
ForEach (x; {"[NAME]"; "[ADDR]"; "[TEL]"}) // (<= Note the last
item is NOT followed by a semicolon)
PosDocVeryTop
OnNotFound(NextOne)
Repeat
SearchString(x)
SearchNext(Extended!)
PauseKey(Enter!) // (user should press <Enter> to
continue)
Until(?NotFound)
NextOne:
EndFor
Messagebox(;"";"Finsihed!")
Return
Procedure
pExitSubstructures ()
While (?Substructure)
vSubDoc:=?CurrentSubDoc
SubstructureExit
If ((vSubDoc=10) or (vSubDoc=11))
BoxEnd (Save!)
EndIf
EndWhile
EndProc
|
Barry
MacDonnell's
