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How to efficiently use "Find:" in the Find and Replace (F&R) dialog
Related pages -
Starting and repeating a Find operation
(1) Most often you probably just type a word or phrase into the (Edit, Find and Replace) "Find:" field, (possibly) make various selections from the Find and Replace dialog's menu [also see other Tips below], then either search for the item with one of the Find buttons or replace the item in the document with whatever you typed into the Replace field.
You can also find and/or replace format codes using the Find and Replace dialog's menu Match>Codes and/or Replace>Codes choices to insert the code in the Find or Replace fields. You might have to scroll down the list(s) to find some codes. Note that you must have Reveal Codes open (on the View menu) to search for format codes. [See Tips below for some limitations when searching for format codes.]
If you have already searched for items they will appear in the field's
drop list. Either use the down arrow at the right side of the field or
scroll the recent list with the keyboard's down arrow when the cursor
is inside the field.
(2) Alternatively, you can select the words (and/or format codes) in the document, then bring up the F&R dialog (Edit, Find and Replace or Ctrl+F), and the words (and/or codes) will be automatically entered in the Find field; or
(3) Alternatively, you can select the items, then copy the selection to the clipboard (Ctrl+C or Ctrl+Insert), and then paste (Ctrl+V or Shift+Insert) the items (including embedded symbols or codes) from the document directly into the Find field.
useful when selecting format codes in the document:] Use Shift+Arrow to
select ("paint") the items while observing them in Reveal Codes.
☼ To quickly and efficiently repeat a Find operation (and see some other tips): Enhancing the Find and Replace feature.
☼ In most cases alternatives #2 and #3 will
not present a problem, but see below for more information.
Keep it short!
As with manually typing words into the F&R field, pre-selecting words, or copying a selection and then pasting it into the field is limited by the program to just 79 characters and spaces.
If your intent is to search for a selection of text in the document that is longer than 79 characters/spaces, this can present problems. (Not to mention that it probably is unnecessary to use such long strings in a simple find operation!)
The "disappearing text" effect
One issue is that if you pre-select text that has more than 79 characters, WordPerfect will simply ignore it and not put it in the Find field. This might cause you to wonder why it didn't work when it often worked in the past (with shorter selections).
The reason WordPerfect ignores such larger blocks of selected material is that it assumes you want to search in the selection, not search for the selection. In fact, it will enable "Search in Selection" in the F&R Options menu. It then waits for you to type something in the Find field (it may already have placed the previous search material there).
This is "working as designed," and it might be what you want to do some of the time. Just be aware of what WordPerfect assumes you want to do depending on the size of your selection of material. To search for words in the document, keep the selection short. Otherwise,WordPerfect will set things up to search inside the selection for whatever you type in the Find field.
The "truncation effect"
Another issue: "Characters" in the context of selecting material also means WordPerfect symbols (accessed with Insert, Symbol or <Ctrl+w>) and format codes (Bold, Italics, etc.). So if you copy a short selected block of text that contains these codes, these items are counted toward the 79 "character" limit when you paste them into the Find field (or let WordPerfect automatically insert them in the Find field with alternative #1 above).
Therefore, the block of text might become truncated (cut off at the end) in the Find field. Since the F&R field is relatively small, you might not notice this with a long sentence, and therefore you might not replace what you expect to replace when your click Replace or Replace All.
Moreover, as with merely selecting large blocks of text, copying and pasting a selection larger that 79 characters/codes also causes WordPerfect to enable "Search in Selection" in the F&R Options menu. This is probably not what you want.
Again, it is best to keep your selections short unless you really intend to search inside the selection itself.
[Incidentally, finding and replacing large blocks of text in often-used documents can be done with text variables.]
One way to work around the truncation effect problem (other than to remember to keep selections shorter than 79 characters/codes) is to first paste the copied selection elsewhere in the document (or in a blank document) without any format codes by using Edit, Paste Special, Unformatted text (see here for more). Then re-select and re-copy the item, then paste the now unformatted version into the Find field. Again, this might only be needed for sentences that approach 79 characters -- counting any embedded codes.
What about macro searches?
Note that macro search routines are also limited to 79 characters in a SearchString() command; however, storing a selection of text in a macro variable automatically strips out any format codes. The Search (and Replace, if used) operation will succeed since it looks for only the characters and spaces -- up to the 79 character limit, of course.
See the footnote below for a code snippet to test for the length of a selected string.
For macro writers:
One way to alert the user of a macro that searches for selected text that the selection is too long is to use something like the following snippet in the macro's code after the point where some text has been selected: