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Related macros
See also MULTISAV,
which contains macros that (1) save your document with sequential
filenames or (2) save it whenever you enter a hard return.
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This macro offers a way to save your currently
opened file and simultaneously make an archive copy of it on
another hard drive (or floppy or Zip drive) using either the
same relative directory (folder) name or a user-specified directory.
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Important
Before playing this macro you must insert
your preferred alternate drive's letter in the redlined User Modification Area at the beginning of the macro's code.
Macros are just a special type of WordPerfect
document (a macro's filename ends with .wcm). They contain
commands that WordPerfect should carry out. Just open the document
like any other and read the comments and instructions at the
top. See the "Downloading, Documentation, Modifications,
and Support" link in the left column on this page.
This modification will tell the macro which
drive to use to store the copy of your current file. The
default is Drive D:, but you can set it to any existing drive
that has a permanently assigned drive letter. The other settings
in the Modification Area are optional, but you may want to examine
them to see if any are useful to you.
After you have made the above modification(s),
play the macro instead of using File, Save. You may want to assign the macro to a keystroke
combination, toolbar button, or menu item. (Also see the Tip at the
bottom of this page.)
You use this macro solely at your own risk.
While it has been tested thoroughly by the author on his version
of WordPerfect, it may not work with every software or hardware
set up. You are advised to make backups of any important files
before using it and to test it on your own system(s) to assure
yourself that it will reliably meet your needs. See this site's
Disclaimer. |
Overview
The macro saves the current file, then immediately
makes a copy of it in one of three user-specified locations -
(1) the root directory of the alternate
(target) drive (e.g., a:\
or d:\); or
(2) a specific folder on the target drive
named by the user (e.g., ..\Special
Projects); or
(3) the same relative directory path and
folder as found on the original (source) drive.
The third method is the default setting
in the macro's code. This should make
it easier to find archived files on large drives with lots of
files since they will have the same relative path and name on
both drives (unless you move them later!).
For example: If you use the third method,
a source file in
C:\Documents and Settings\Barry\My Documents\Clients\
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will be saved and immediately copied to -
D:\Documents and Settings\Barry\My
Documents\Clients\
if
the D: drive has been specified at the top of the macro's code.
However, when you copy to a floppy disk you
may want to use method (1) or (2) by adjusting the settings in
the User Modification Area. [You can always make multiple copies
of this macro for different purposes, and assign each to a different
toolbar button, keystroke, or menu item.]
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Caution
It is not advisable to make all backups
to the same "backup" folder on another hard
drive, since this could allow one or more files with the same
name being backed up into this folder, accidentally overwriting
earlier (but probably different) files. Therefore, use methods
(1) and (2) above with caution. (These two methods are probably
more appropriate for use with removable drive, where you know
you will be removing the media before going on to another task;
or where a specially modified and differently named copy of SaveCopy
is used for a given project; or where the macro has been modified
in the User Modification
Area to always prompt you before
overwriting a backup.)
Method (3) uses the same relative path as
the original, a technique used by some third-party backup software
programs. The backups will then overwrite the files they are
supposed to overwrite. This method is the default method used
by the macro.
Also note that this macro makes a (rudimentary)
check of the target drive to see if it is a floppy drive (it
simply looks for "a:\" in the drive name), and if it
appears to be a floppy, it uses a prompted CopyFile command to
help ensure nothing is inadvertently overwritten, as well as
to warn the user if the floppy disk is full. For all other drive
letters (b-z), the CopyFile function is not prompted by default
(this can be changed in the macro's User Modification Area), on
the assumption that you are copying to a backup (or archive)
drive and always want to overwrite any existing file of the same
name found in the same relative directory on the target drive. |
Starting with v1.03, if you attempt to use
SaveCopy to save a macro while editing it, SaveCopy will
detect the ".WCM" filename extension and pop a message
to alert you that this cannot be done. SaveCopy is intended to
make copies of ordinary WordPerfect document (.WPD, .WPT) files.
Operation
If you are working on the file named C:\My Documents\Client1\Project.ltr, and you play the macro, it will save the Project.ltr
file on drive C in the appropriate sub-directory (i.e., folder)
-- that is, the same location as if you had used File, Save.
Then it immediately makes a copy named D:\My Documents\Client1\Project.ltr,
where D: is your (user-specified) alternate drive.
If you play the macro using the default optional
settings, and if there is no My
Documents\Client1\ directory on the alternate
drive (in the above example, Drive D) the macro will create a
directory (folder) of the same name and then make the copy. As
mentioned above, you can set options to have the macro make the
copy in the root directory of the target drive (e.g., copying
to a floppy), or in a special user-named folder on the target
drive. But use these latter methods with caution.
As you might expect, if the file you are working
on has not yet been saved or is read-only, a "Save As"
dialog will pop up to allow you to give it a name and select
the directory where the original file should be stored; then
the macro will make an immediate copy on the designated alternate
drive.
Tips
- You may want to make this macro part of a
"double-keystroke" macro, such as the author's HRt+Save.wcm
(part of MULTISAV.ZIP). In the HR+Save
macro, you could replace the command FileSave with MacroFilePlay("Save+Copy.wcm"). Then, when you assign the HRt+Save macro to the
backslash key (as explained in a comment inside the HRt+Save
macro), a double press of the backslash key would enter a hard
return, then play Save+Copy.wcm to save and copy the current
file. (When you assign HRt+Save to the backslash key, a single
press of the backslash key will enter a backslash character,
as usual. Assuming you implement this Tip, pressing the backslash
twice in succession would insert a hard return, remove any backslashes
entered at that point, and then play the Save+Copy macro.)
- If you often save to a floppy disk,
you might be interested in the Corel shipping macro, SAVETOA.WCM.
Note, however, that this can be problematic unless you save to
a hard disk first. See "Never
save your work to a floppy disk first before saving it to your
hard drive. Never save your work only on a floppy disk: they
are more fragile than a hard drive."
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Barry MacDonnell's