WordPerfect X4 has a new Redaction Tool (Tools, Redaction). It
lets you select some text and mark it for redaction, or automatically
search for text throughout the document and mark it in one pass.
When you have finished marking the
document with the WPX4 Redactor Tool, a menu item lets you create a
separate redacted document in .WPD, .PDF, or .DOC format. The replaced
text cannot be retrieved or revealed in the redacted document.
If you decide to use the new built-in Redaction
Tool included in the initial release of WordPerfect X4, here
are some tips and cautions on using it that were posted on WordPerfect
Universe (or get
the PDF version).
The information there discusses using
normal highlighting (Tools, Highlight) in the same document that is
"marked up for redaction" (with WPX4's Tools, Redaction). These issues may
be addressed in future releases ("builds") of WPX4 or future major
versions, but this is unknown at this point
Note that the Redactor macro
(v2.02, downloadable above) uses highlighting, but it will also detect
the new redaction codes when it is played in WPX4 or later, and it will
warn you to take action to avoid removing any of these Redaction Tool
More on using the WPX4 Redaction Tool:
It seems that the manual marking process
could be speeded up with a macro, which could be assigned to a keystroke combination for
fast access during document editing.
The following macro works quickly to do
the job. (To copy the macro into your WordPerfect, see here. each command should be on a
separate line without hard returns inside any command.)
// Macro code begins here
// Used to manually mark
// selected text for
// redaction in WPX4:
"Select some text first!")
// Macro code ends here
Redactor.wcm is a WordPerfect 9+ macro [for
WPX4+ see sidebar] that finds all existing redlined text and -
- converts redlined text to blacked-out
text (using black highlighting), or -
- applies white color to redlined text to make it appear invisible by blending it with the
(normal) white page background, or -
- completely removes redlined text, and (optionally) clears Undo information to prevent it
from being restored later with Edit, Undo.
- Redlined text: The macro searches for text that is marked with redline
attribute codes, not text marked "red" with Document
Compare/Review or text that is simply colored red.
- Use Format, Font, Redline (or the
Redline button on some toolbars) to mark selected text before playing
the macro. This will result in text that is
bracketed with [Redln] codes in Reveal Codes. Redlined text can span
multiple pages. (See also the TIPS section below.)
- The macro preserves the number and
location of redacted lines, as well as the
absolute beginning and ending positions of the redacted text in the
document. This should produce a redacted document of the same length as
the original, preserving the overall formatting of the original. The
only difference should be the disappearance of the redacted text when
the document is printed.
- Note that the redacted
text is not deleted from the document when you choose either of
the first two menu choices. Hence if you are
concerned about information remaining in the document ("metadata"), you
should use the macro to only print the document (in contrast to
sharing it with other WordPerfect users).
- The third menu choice, Rubout, can completely delete the redacted text from the visible
body text area, not just mask it. BUT even if you choose Rubout and
clear Undo information with the checkbox on the menu, this does not
mean that all "metadata" is securely removed from the document. For
more on metadata in WordPerfect documents, see here or see "How can I remove metadata from WordPerfect®
documents?," which references Answer
ID 753605 on Corel's Support Database site at http://support.corel.com.
- WordPerfect X4 comes with a new
Redactor tool. See sidebar at left.
- The macro will display a dialog after
processing all items to remind you to print, remove changes made by the
macro (unless you chose to clear Undo levels), or save as a different
file to preserve the original file.
- If redlined text spans multiple columns,
and the last column is a lower-numbered column than the first column
(e.g., redline begins in column 3 and ends in column 1 further down in
the document), the Rubout menu choice will not be able to process the
text properly (but the first two menu choices, Blackout and Whiteout,
- Redlined text inside table cells
might not contain actual redline codes (i.e., [Redln]), and thus the
redlined text will not be processed by this macro. The same is true of paragraph
styles such as Heading styles, and items included in delay codes,
since the [Redln] codes are often "buried" inside them. However, if
[Redln] codes are visible in Reveal Codes, the macro should find them
and process them.
- Since the macro's first two menu choices
merely mask redacted characters and do not actually remove them,
converting the document to a PDF file (with Fiile> Publish to PDF) will
not remove the redacted characters internally from the PDF. They
could be recovered from the PDF file by a knowledgeable person.
However, printing the redacted document on paper will, of course,
"remove" the characters from view. Choosing the third menu choice,
"Rubout," should do the same thing, since all text is removed from the
- You can set the initial default menu
settings in the User Modification Area in the macro code.
- Note that your default highlight color is
assumed to be bright yellow. This is the color used at the end of the
macro's code to reset the highlighting button on the toolbar. If you
want a different default color for the highlight button on the toolbar
(the program "remembers" which color was last used, so you can always
reset the button's default color manually), edit the Red/Green/Blue
values in the HighlightColor command under Label(End@).
You can quickly apply the redline font
attribute to currently selected text or the word under the cursor with
any of the following methods -
- clicking on Format, Font, Redline.
- clicking the Font Attribute drop list
button on the toolbar (it looks like a lowercase "a"), if present, and
checking the redline checkbox.
- adding a toolbar button for this purpose
with Tools, Settings, Customize, Toolbars, <select the toolbar>,
Edit, and under the Feature category "Format," scroll down to
"Attribute Redline," select it, then click on Add Button. (When the
button appeas on the toolbar, it can be dragged to relocate it.) Then
click OK, Close to return to the main document window.
- Instead of adding a toolbar button, assign the redline feature to a
keystroke combination by editing the keyboard.
- Play the QWIKSET
macro, which has a redline choice. Or, you can change existing
attributes (such as italics or bold) to redline with Ron Hirsch's REPLACE CODES - PLUS macro.
- See also the Overstrike
macro, which "types over" selected text.