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 Download
NOTETOOLS.ZIP (v1.0-v1.12,
02/29/08, 183,354 bytes)
Compatible with WordPerfect versions 8,9,10,11,12,X3
[WordPerfect
11 users: See important information about
using macros in the first release of WP11 (11.0.0.233) at the
top of this page.]
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Descriptions,
instructions, and tips |
LinkNotes.wcm (v1.02) 
[Included in
both the NOTETOOLS.ZIP suite and as a separate download file, LINKNOTES.ZIP (v1.02; 02/29/08; 123,594
bytes).]
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Purpose
This macro creates "round-trip"
hyperlinks to let you quickly jump between a particular footnote
or endnote number in a document to the footnote or endnote itself
-- and vice versa -- with a mouse click.
While it is useful to navigate
a WPD document during editing, it is especially useful
to move around in a long document that has been converted to
a PDF file with File, Publish To, PDF.
How it works
LinkNotes does this by creating
two hypertext links (also known as hyperlinks)
— one from the note number in the body text area into the
footnote or endnote, and one from the footnote or endnote (via
a hyperlinked "return indicator" character or symbol, which you can customize)
back to the note's number in the body text area.
Once you play the macro, you
simply click on a hyperlinked endnote or footnote number
in the body text area of your document and you will be transported
to the note itself. Once there, you can click on the hyperlinked
return indicator and you will be transported back to the note's
number in the body text.
(N.B.: Certain program settings
can impact hyperlink functioning. See "Why
some hyperlinks can fail to work..." while navigating
WordPerfect [.wpd, .wpt] documents.)
How to use
it
- See the LinkNotes-ReadMe.pdf
file (also included in the download ZIP file) for examples of
the macro's effects along with information on how it works and
how to use it. It also
contains notes, caveats, tips and information about changing
the hyperlinked "return indicator" character in the
notes' text to your own preference.
Comments
The menu that appears when you
play the macro lets you choose between
- Endnotes (adds hyperlinks to/from
them);
- Footnotes (adds hyperlinks to/from
them);
- Remove all items created by
LinkNotes to "clean up" the document.
The third (and optional) choice
exists merely to "clean up" a document that was previously
processed by LinkNotes by removing its special bookmarks, hyperlinks,
and return indicators.
Note that you can always play
the macro again (as often as needed) if you
- insert or delete endnotes or
footnotes;
- use both endnotes and footnotes
in the same document.
The linked "return indicator"
characters or symbols can be placed either at the beginning
or at the end of the notes' text with a checkbox
option on the macro's menu.
Placing them at the beginning
of a note's text might be more useful if you convert the document
to a PDF file since you probably want to transport the viewer
to the beginning of the note, not the end of the note (which
might span two pages).
Placing them at the end might
be more useful during the final stages of document editing if
your notes are fairly long or they might span pages; in these
cases you might prefer to be transported to the end of the note
to be able to immediately add material to the note. The choice
is simply a matter of personal preference, and as noted above,
you can play the macro again and it will re-sequence all hyperlinks
with their notes, and re-position the return indicators.
This macro is based on the ideas
and code in Jump2Txt.wcm. However, Jump2Txt
simply moves the cursor from the note's text to the note's number
in the body text area, and vice versa, each time Jump2Txt is
played. LinkNotes can jump between any note number
that you can click on screen and the corresponding note, and
vice versa. That said, Jump2Txt and Jump2FN might be more useful during the document
creation process (especially if they are assigned
to keys or toolbar buttons)
since they do not insert hyperlinks, bookmarks, or return indicators.
Since LinkNotes creates actual
links between the note numbers and their notes,
the macro is no longer needed after the links have been created
unless you revise the document to add or delete notes, or move
notes, in which case you should play the macro again. Typically
you would first play it on the final draft, then again if endnotes
or footnotes are added, deleted or moved.
Practical
considerations
In general, hyperlinking footnotes
probably is not as useful as hyperlinking endnotes since footnotes
are usually placed on the same page as the note number. It all
depends, of course, on your preferences.
Moreover, creating a hyperlinked
PDF file from a document with only footnotes (compared
to a document with only endnotes) might cause a slight amount
of confusion when a user clicks a footnote number in the PDF
file: If the PDF viewer program (Acrobat Reader, Foxit Reader,
etc.) is set to display "continuous pages," the current
view will be shifted so that the footnote itself appears at the
very top of the screen—giving the impression that the overall
view has changed to the next page. Similarly, if the PDF viewer
program is set to display "single pages" (or similar),
clicking a footnote number might leave the view unchanged if
both the footnote number and the note are visible on the same
screen.
To assign this macro to a menu,
keystroke, or toolbar for quick and easy access, see here.
Why some hyperlinks can fail to work
in WordPerfect documents (.WPD, .WPT)
Here are some reasons why they
might fail (or appear to fail) -- that is, the mouse cursor does
not turn into a finger-pointing cursor when directly on a hyperlink
-- when you are navigating a hyperlinked WordPerfect document
(not a PDF document):
- The activation state (on or
off) for hyperlinks is stored with the document when it is saved
to disk. The stored state will take precedence over the current
state of the Tools, Settings, Environment, "Activate Hyperlinks"
checkbox. Therefore, even if you have enabled that checkbox option,
the document settings might be over-riding it. (See next item.)
- If you have edited a
hyperlink by right-clicking it and choosing Edit Hyperlink, the
Hyperlink Property Bar will have appeared. (It might also appear
if the Shadow Cursor is enabled; see next item.) The finger-pointing
icon on that property bar is a Hyperlink Toggle. If you click
it it will turn activation on or off -- and this state will be
stored with the document when it is saved, regardless of the
current state of the Tools, Settings, Environment, "Activate
Hyperlinks" checkbox. (The latter is a global, user-preference
setting.)
- If you use the Shadow Cursor
and have set Tools, Settings, Display to anything other than
Active in White Space, the Shadow Cursor will only operate the
hyperlink at the end of the hyperlink, not at any point before
the end of the hyperlink.
- If the location of the bookmark
to which the hyperlink points is on the same screen (perhaps
just a few sentences away), the cursor might move there but the
screen might not move, giving the illusion that nothing has happened.
(Check Reveal Codes to see if the cursor has moved.)
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Jump2FN.wcm
(v1.0)
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A macro which can take you to
a specific footnote's text in a single step so you can edit it.
This might be useful when reviewing
a hard copy of a long, complex document and you need to edit
a particular footnote in the on-screen document. Since you know
the number of the footnote from the hard copy, you can jump to
it with this simple macro.
Instructions
Play the macro, enter a footnote
number in the pop-up dialog, and click (or press) <Enter>.
If the footnote does not exist, a message will be displayed;
otherwise, the cursor will jump to the footnote.
To assign this macro to a menu,
keystroke, or toolbar for quick and easy access, see here.
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Jump2Txt.wcm (v1.0)
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A macro that moves the cursor
from inside a footnote or an endnote to the note's reference
location in the body text area of the document, and vice versa.
(This macro is based on the same code as that used in SwapNote,
below.)
Instructions
Either place the cursor inside the note or place
it immediately after the note's number in the text, then play
the macro.
To assign this macro to a menu,
keystroke, or toolbar for quick and easy access, see here.
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SwapNote.wcm (v1.0)
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This macro is similar to the
Corel shipping macros Footend.wcm and Endfoot.wcm, but it allows
you to process just one note at a time. Thus, when wrting a draft,
you can use just footnotes, and then later convert specific footnotes
to endnotes according to your publishing guidelines.
Instructions
Either place the cursor inside the note to be swapped,
or place it immediately after the note's number in the
text, then play the macro. The note will be converted "in
place" -- that is, the new note will be appropriately numbered
according to the footnote (or endnote) sequence in effect at
that specific location.
Tips
- Converting a note by first placing
the cursor immediately after the note's number in the document's
body text may be faster in long, complex documents than placing
the cursor inside a footnote or endnote. The latter requires
the macro to exit the note and search the document for its text
number by examining each note; the former method simply copies
the contents of the adjacent note, deletes the note, and then
pastes the contents into a new note (of the other type) at the
same location in the text.
- When using both footnotes and
endnotes in the same document you may want to change their numbering
styles in the body text so that readers can distinguish a footnote
from an endnote. For help with this see "Footnotes
and Endnotes: Setting or changing margins, numbers, font sizes
and other formatting...." One simple way to do this
is to enclose footnote (or endnote) numbers in the document's
body text in parentheses, and use another style for the other
type of note's numbers, such as the default note style, square
bracketed numbers, etc.
- To place endnotes at the end
of each chapter, subdocument or other section instead of at the
very end of the document, click here.
- Macro operation: You can display
or suppress the first and last message dialog, or set the method
used to paste a note's contents in the macro code's User Modification
Area. Just open the macro like any other WordPerfect document
and read the comments at the top of the code.
- To assign this macro to a menu,
keystroke, or toolbar for quick and easy access, see here.
Known limitations
This macro will not convert an
endnote inside a table to a footnote if the table row has
been set to span pages (e.g., on the table property bar,
click Table, Format, Row, "Divide row across pages").
This is a limitation in WordPerfect, not this macro.
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Note2Txt (v1.12)
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A macro to convert existing Footnotes
or Endnotes to ordinary (but bracketed) text. This makes them
more easily transferable to another word processor, or to conform
to a publisher's requirements.
Instructions
Simply play the macro; a menu
will pop up with several options.
The converted notes can be placed
in either -
- the original location
of the note numbers in the document, or
- in a new, separate document.
Placing them in a new, separate
document means they can be formatted, copied to another location
such as the end of individual chapters, etc. This also makes
them more easily transferable to another word processor, or to
conform to a publisher's requirements.
A menu option lets you insert
text numbers (only) back into the original document if the notes'
content was converted to a separate document. The text numbers
can be superscripted or bracketed. This should make it easy to
convert the document to a publisher's format requirements (e.g.,
all notes at the end of the document and all note numbers entered
as ordinary text characters, not WP codes).
Finally, you have the choice
of text formatting for the converted note's text: (1) unformatted
("plain text"), (2) formatted (retain text attributes
such as bold, italics, etc.). You may want to experiment to see
which choice is best for you.
Tips and Cautions
- Always make a backup of your
document before playing this macro on the document.
- Because this macro requires
strictly sequential arabic numbers for notes, any changes you
have made in note number type (e.g., letters or Roman numerals),
starting number, numbering sequence, or endnote placement will
be removed from the document. The resulting text version of each
note will be numbered 1,2,3... to the last footnote or endnote.
- Bookmarks (including QuickMarks) that are located
inside footnotes and endnotes will be lost when the notes are
converted to text. This is due to the way bookmarks work when
they are cut from a document and pasted into another location.
However, index codes and comments inside footnotes and endnotes
are not affected.
- See also the author's Txt2Note.wcm
("Text to Notes"), which is a WordPerfect 8+ macro
to convert previously marked ("bracketed") text to
Footnotes or Endnotes. It is especially useful after playing
the current macro, Note2Txt.wcm ("Notes to Text"),
and you wish to convert the (possibly edited) text in the current
document back to Footnotes or Endnotes.
- Menu defaults can be changed
in the User
Modification Area of the
macro code.
- To assign this macro to a menu,
keystroke, or toolbar for quick and easy access, see here.
Tips for ENDNOTE
users
- For very large documents with
many endnotes, the macro can take a long time to complete. Test
the macro first on a small portion to see what the menu selections
accomplish.
- If you use the master/subdocument
feature, you may want to run the macro on each subdocument individually.
- Do you need to place endnotes
at a specific location other than the default location (which
is at the very end of all pages)?
- For example, suppose you want
to add materials such as tables, figures, or a bibliography after
all endnotes. You can anchor endnotes at a specific spot by placing
your cursor at the end of the section where you want endnotes
to appear and click Insert, Footnote/Endnote; enable the Endnote
button, then click Endnote Placement, Insert endnotes at insertion
point. You can insert a page break before the endnotes so that
they display on a separate page. For more help, see "Creating
Endnotes" in WP's online help (F1) index.
- Do you want an index to refer
to the pages where the endnotes are located instead of the pages
where the endnote numbers appear? This can be done using Note2Txt:
- Make a backup of the document.
- Convert all endnotes to text
in a separate document with Note2Txt, like this:
- When you play Note2Txt, choose
the "separate document" option on the first menu that
appears;
- delete the two bracket characters
on the second menu and make any other format changes there such
as using a period/full stop after the number;
- choose the second radio button
("Number notes where they were in the original document")
on the third menu (i.e., the menu entitled "Conversions
Complete" that appears at the very end of the macro's execution).
- The endnotes should now be found
in a separate document as ordinary text, not inside an endnote
substructure.
- Copy and paste the notes from
the separate document back into the original document, to the
appropriate page(s) where the endnotes should be located.
- Place the cursor where the index
should be located, and invoke the Index feature using the concordance
file. This should index the document and the endnotes properly.
(It did for me in a test I just conducted.)
- Be aware that this process removes
endnotes from the original document, so it is best to do it after
the final draft of the document. Otherwise, and change in the
pages because of reformatting, adding/deleting endnotes, etc.,
will throw the index's pagination off.
Known Limitations
- The macro does not process
items inside headers, footers, footnotes, endnotes, or text boxes.
For example, WordPerfect
won't let you convert material inside a footnote into a footnote
(which would be a "nested" footnote), so the macro
does not search for items inside such "substructures."
- WordPerfect does not support
footnotes in parallel columns. However, footnotes can be created in
newspaper columns. You can change parallel columns to newspaper
columns by double-clicking the [Col Def] code in Reveal Codes.
- WordPerfect does not support
footnotes in Header rows in a table. However, you can use Endnotes in a Header row.
You should examine the document
and make any required changes in these areas by directly editing
them.
Updated: v1.12 (01/11/08) - Minor fix to 'Please
Wait' routine for Vista compatibility. |
Txt2Note (v 1.01)
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A macro that converts specially
bracketed text notes in a document to footnotes or endnotes.
(Txt2Note is similar to CONVERTR.)
Instructions
Simply play the macro; a menu
will pop up with several options.
The macro searches for material
that is bracketed by user-defined text markers. It then either
(1) discards the markers and converts the material into footnotes,
endnotes, regular body text, or italicized text, or it (2) deletes
the marked material (both text and markers).
The macro can remove or convert
the marked text in one operation, or, if you check the menu's
"Prompt..." box (the default), it can pause and wait
for user confirmation of each instance found. Using the Prompt
option and playing the macro multiple times with different conversion
options allows you to choose exactly what to do with individually
marked draft text.
Examples
After playing the macro, if the
document contained some text like this:
... the
sample <<<of our new product>>> is enclosed
...
...and you chose the option to
delete it, the result will look like this:
... the
sample is enclosed ...
[i.e.,
text and left/right bracket markers are deleted]
...or you chose to convert it
to normal text, it will appear like this -
... the
sample of our new product is enclosed ...
[i.e.,
left/right bracket markers deleted; text is converted to normal
body text]
... or you chose the option to
convert it to a footnote (the default), it will appear like this
-
... the
sample1 is enclosed ...
[with the text -- "of our
new product" -- is inserted as a footnote on the page]
Tips and Cautions
- Beginning and ending markers
must be different. Marking
text @like this@
will not work. Marking text [FN like this] or [[like this]]
or <@like this@>
will work as long as these markers are not present elsewhere
in the document.
- If you used single brackets
[ ] or parentheses ( ) to mark text, you may want to use the "Prompt user for
confirmation" option from the main menu, so that you will
not inadvertantly delete or convert text that should be bracketed
or should be in parentheses.
- Using the same marker symbol
inconsistently in the same document may produce unexpected results. E.g., Using both "<< >>"
and "< >" marker pairs in the same document --
especially if they are "nested" -- may cause the macro
to fail to select the enclosed text properly. (Playing the macro
using the "Prompt..." option will usually uncover the
problem area.)
- This macro will not convert
text in a separate document back to footnotes or endnotes. If you used the author's Note2Txt
macro and chose to place the converted material in a separate
document, reversing the procedure cannot be done with Txt2Note.
The marked text must exist in the current document in previous
footnote/endnote locations. This macro can convert such text
to notes, but it cannot make judgments on where text from another
document should be placed.
- Remember that any changes
to the document can usually be reversed with Edit> Undo after the macro plays. When
in doubt, or until you are familiar with the macro, play it on
a copy of the document.
- To assign this macro to a menu,
keystroke, or toolbar for quick and easy access, see here.
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Barry MacDonnell's