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Jump2FN.wcm
(v1.0)
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Purpose
This is a macro which can take you to a specific
footnote's text in a single step so you can edit it.
This might be useful when reviewing a hard
copy of a long, complex document and you need to edit a particular
footnote in the on-screen document. Since you know the number
of the footnote from the hard copy, you can jump to it with this
simple macro.
Instructions
Play the macro, enter a footnote number in
the pop-up dialog, and click (or press) <Enter>. If the
footnote does not exist, a message will be displayed; otherwise,
the cursor will jump to the footnote.
To assign this macro to a menu, keystroke,
or toolbar for quick and easy access, see here.
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Jump2Txt.wcm
(v1.0)
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Purpose
This is a macro that moves the cursor from
inside a footnote or an endnote to the note's reference location
in the body text area of the document, and vice versa. (This
macro is based on the same code as that used in SwapNote, below.)
Instructions
Either place
the cursor inside the note or place it immediately after
the note's number in the text, then play the macro.
To assign this macro to a menu, keystroke,
or toolbar for quick and easy access, see here.
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LinkNotes.wcm (v1.03)
[Included in both the NOTETOOLS.ZIP
suite above and as a separate download file, LINKNOTES.ZIP
(v1.03; 01/30/09; 108,023 bytes).
New in version 1.03
- The macro now works to process documents where note numbers
have been reset midway in the document (e.g., new chapters or
sections) or where such annotated documents have been concatenated
into a single document.]
Purpose
This macro creates "round-trip"
hyperlinks to let you quickly jump between a particular footnote
or endnote number in a document to the footnote or endnote itself
-- and vice versa -- with a mouse click.
While it is useful to navigate a WPD
document during editing, it is especially useful to move around
in a long document that has been converted to a PDF file
with File, Publish To, PDF.
How it works and how to
use it
LinkNotes does this by creating two
hypertext links (also known as hyperlinks) —
one from the note number in the body text area into the footnote
or endnote, and one from the footnote or endnote (via a hyperlinked
"return indicator" character or symbol, which you can customize) back
to the note's number in the body text area.
Once you play the macro to create the hyperlinks,
you can then simply click on a hyperlinked endnote or footnote number in the body text area
of your document and you will be transported to the note itself.
Once there, you can click on the hyperlinked return indicator
(more on this below) and you will be transported back to the
note's number in the body text.
Be sure to read the Comments
section below for more infortmation.
Note also that certain WordPerfect program settings can impact
hyperlink functioning while navigating in WordPerfect [.wpd,
.wpt] documents; see "Why
some hyperlinks can fail to work...".
Also see LinkNotes-ReadMe.pdf
(also included in the download ZIP
file) for examples of the macro's effects along with specific
information on how it works and how to use it. It also contains
notes, caveats, tips and information about changing the hyperlinked
"return indicator" character in the notes' text to
your own preference.
Comments
The menu that appears when you play
the macro lets you choose between
- Endnotes (adds hyperlinks to/from them);
- Footnotes (adds hyperlinks to/from them);
- Remove all items created by LinkNotes to
"clean up" the document.
The third (and optional) choice exists merely
to "clean up" a document that was previously processed
by LinkNotes by removing its special bookmarks, hyperlinks, and
return indicators.
Note that you can always play the macro again
(as often as needed) if you
- insert or delete endnotes or footnotes;
- use both endnotes and footnotes in the same
document.
The linked "return indicator"
characters or symbols (you can specify which you want to use:
see the .PDF file included with the macro) can be placed either
at the beginning or at the end of
the notes' text with a checkbox option on the macro's menu.
- Placing the return indicators at the beginning
of a note's text might be more useful if you convert the document
to a PDF file since you probably want to transport the viewer
to the beginning of the note, not the end of the note (which
might span two pages).
- Placing the return indicators at the end
of a note's text might be more useful during the final stages
of document editing if your notes are fairly long or they might
span pages; in these cases you might prefer to be transported
to the end of the note to be able to immediately add material
to the note. The choice is simply a matter of personal preference,
and as noted above, you can play the macro again and it will
re-sequence all hyperlinks with their notes, and re-position
the return indicators.
This macro is based on the ideas and code
in Jump2Txt.wcm. However, Jump2Txt simply
moves the cursor from the note's text to the note's number in
the body text area, and vice versa, each time Jump2Txt is played.
LinkNotes can jump between any note number that
you can click on screen and the corresponding note, and vice
versa. That said, Jump2Txt and Jump2FN
might be more useful during the document creation process
(especially if they are assigned
to keys or toolbar buttons)
since they do not insert hyperlinks, bookmarks, or return indicators.
Since LinkNotes creates actual links
between the note numbers and their notes, the macro is no longer
needed after the links have been created unless you revise the
document to add or delete notes, or move notes, in which case
you should play the macro again. Typically you would first play
it on the final draft, then again if endnotes or footnotes are
added, deleted or moved.
Practical considerations
In general, hyperlinking footnotes probably
is not as useful as hyperlinking endnotes since footnotes are
usually placed on the same page as the note number. It all depends,
of course, on your preferences.
Moreover, creating a hyperlinked PDF
file from a document with only footnotes (compared to
a document with only endnotes) might cause a slight amount of
confusion when a user clicks a footnote number in the PDF file:
If the PDF viewer program (Acrobat Reader, Foxit Reader, etc.)
is set to display "continuous pages," the current view
will be shifted so that the footnote itself appears at the very
top of the screen—giving the impression that the overall
view has changed to the next page. Similarly, if the PDF viewer
program is set to display "single pages" (or similar),
clicking a footnote number might leave the view unchanged if
both the footnote number and the note are visible on the same
screen.
To assign this macro to a menu, keystroke,
or toolbar for quick and easy access, see here.
Why some hyperlinks can fail to work while inside
WordPerfect documents (.WPD, .WPT)
Here are some reasons why they might fail
(or appear to fail) -- that is, the mouse cursor does not turn
into a finger-pointing cursor when directly on a hyperlink --
when you are navigating in a hyperlinked WordPerfect document
(not a PDF document):
- The activation state (on or off) for
hyperlinks is stored with the document when it is saved to disk.
The stored state will take precedence over the current state
of the Tools, Settings, Environment, "Activate Hyperlinks"
checkbox. Therefore, even if you have enabled that checkbox option,
the document settings might be over-riding it. (See next item.)
- If you have edited a hyperlink by
right-clicking it and choosing Edit Hyperlink, the Hyperlink
Property Bar will have appeared. (It might also appear if the
Shadow Cursor is enabled; see next item.) The finger-pointing
icon on that property bar is a Hyperlink Toggle. [Alternative:
You can display the Hyperlink Toolbar by right-clicking
on the toolbar area and choosing Hyperlink Tools. The toolbar
is similar to the Hyperlink Property Bar, and includes
the Hyperlink Toggle.] If you then click the Hyperlink Toggle
it will turn activation on or off -- and this state will be stored
with the document when it is saved, regardless of the current
state of the Tools, Settings, Environment, "Activate Hyperlinks"
checkbox. (The latter is a global, user-preference setting.)
- Hyperlinks to web sites can fail if you have
set a firewall program to block WordPerfect's access to the Internet.
- If you use the Shadow Cursor and have
set Tools, Settings, Display to anything other than Active in
White Space, the Shadow Cursor will only operate the hyperlink
at the end of the hyperlink, not at any point before the end
of the hyperlink.
- If the location of the bookmark to which
the hyperlink points is on the same screen (perhaps just a few
sentences away), the cursor might move there but the screen might
not move, giving the illusion that nothing has happened. (Check
Reveal Codes to see if the cursor has moved.)
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SwapNote.wcm
(v1.0)
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Purpose
This macro is similar to the Corel shipping
macros Footend.wcm and Endfoot.wcm, but it allows you to process
just one note at a time. Thus, when wrting a draft, you can use
just footnotes, and then later convert specific footnotes to
endnotes according to your publishing guidelines.
Instructions
Either place
the cursor inside the note to be swapped, or place it
immediately after the note's number in the text, then play the
macro. The note will be converted "in place" -- that
is, the new note will be appropriately numbered according to
the footnote (or endnote) sequence in effect at that specific
location.
 Tips
- Converting a note by first placing the cursor
immediately after the note's number in the document's body text
may be faster in long, complex documents than placing the cursor
inside a footnote or endnote. The latter requires the macro to
exit the note and search the document for its text number by
examining each note; the former method simply copies the contents
of the adjacent note, deletes the note, and then pastes the contents
into a new note (of the other type) at the same location in the
text.
- When using both footnotes and endnotes in
the same document you may want to change their numbering styles
in the body text so that readers can distinguish a footnote from
an endnote. For help with this see "Footnotes
and Endnotes: Setting or changing margins, numbers, font sizes
and other formatting...." One simple way to do this
is to enclose footnote (or endnote) numbers in the document's
body text in parentheses, and use another style for the other
type of note's numbers, such as the default note style, square
bracketed numbers, etc.
- To place endnotes at the end of each chapter,
subdocument or other section instead of at the very end of the
document, click here.
- Macro operation: You can display or suppress
the first and last message dialog, or set the method used to
paste a note's contents in the macro code's User Modification
Area. Just open the macro like any other WordPerfect document
and read the comments at the top of the code.
- To assign this macro to a menu, keystroke,
or toolbar for quick and easy access, see here.
Known limitations
This macro will not convert an endnote inside
a table to a footnote if the table row has been set to span
pages (e.g., on the table property bar, click Table, Format,
Row, "Divide row across pages"). This is a limitation
in WordPerfect, not this macro.
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Note2Txt
(v1.12)
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Purpose
This macro converta existing Footnotes or
Endnotes (and their note numbers) to ordinary text, either at
the original location of each note or in a new, separate document.
This makes them more easily transferable to another word processor,
or to conform to a publisher's requirements.
Instructions
Simply play the macro; a menu will pop up
with several options.
The converted notes can be placed in either
-
- the original location of the note
numbers in the document, or
- in a new, separate document. Placing
them in a new, separate document means they can be formatted,
copied to another location such as the end of individual chapters,
etc. This also makes them more easily transferable to another
word processor, or to conform to a publisher's requirements.
Normally, the note numbers (which are actually
codes) in the body text area of the document are deleted, but
a menu option lets you insert text numbers (only) back into the
original document if the notes' content was converted to a separate
document. The text numbers can be superscripted or bracketed.
This should make it easy to convert the document to a publisher's
format requirements (e.g., all notes at the end of the document
and all note numbers entered as ordinary text characters, not
WP codes).
You also have the choice of text formatting
for the converted note's text: (1) unformatted ("plain text"),
(2) formatted (retain text attributes such as bold, italics,
etc.). You may want to experiment to see which choice is best
for you.
After the macro has finished processing the
document, if you have chosen to place the notes in a separate
document it will display a dialog that gives you a few final
options:
- Restore (undo changes) to your original document;
- Re-number notes where they were in the original
document (e.g., in ordinary superscript numbers), for your reference
(you can save the document with a different name); or
- Leave original document alone (i.e., with
no notes or note numbers).
Tips and Cautions
- Always make a backup of your document before
playing this macro on the document.
- Because this macro requires strictly sequential
arabic numbers for notes, any changes you have made in note number
type (e.g., letters or Roman numerals), starting number, numbering
sequence, or endnote placement will be removed from the document.
The resulting text version of each note will be numbered 1,2,3...
to the last footnote or endnote.
- Bookmarks (including
QuickMarks) that are located inside footnotes and endnotes will
be lost when the notes are converted to text. This is due to
the way bookmarks work when they are cut from a document and
pasted into another location. However, index codes and comments
inside footnotes and endnotes are not affected.
- See also the author's Txt2Note.wcm
("Text to Notes"), which is a WordPerfect 8+ macro
to convert previously marked ("bracketed") text to
Footnotes or Endnotes. It is especially useful after playing
the current macro, Note2Txt.wcm ("Notes to Text"),
and you wish to convert the (possibly edited) text in the current
document back to Footnotes or Endnotes.
- Menu defaults can be changed in the User Modification Area of the macro code.
- To assign this macro to a menu, keystroke,
or toolbar for quick and easy access, see here.
Tips for ENDNOTE users
- For very large documents with many endnotes,
the macro can take a long time to complete. Test the macro first
on a small portion to see what the menu selections accomplish.
- If you use the master/subdocument feature,
you may want to run the macro on each subdocument individually.
- Do you need to place endnotes at a specific
location other than the default location (which is at the very
end of all pages)?
- For example, suppose you want to add materials
such as tables, figures, or a bibliography after all endnotes.
You can anchor endnotes at a specific spot by placing your cursor
at the end of the section where you want endnotes to appear and
click Insert, Footnote/Endnote; enable the Endnote button, then
click Endnote Placement, Insert endnotes at insertion point.
You can insert a page break before the endnotes so that they
display on a separate page. For more help, see "Creating
Endnotes" in WP's online help (F1) index.
- Do you want an index to refer to the pages
where the endnotes are located instead of the pages where the
endnote numbers appear? This can be done using Note2Txt:
- Make a backup of the document.
- Convert all endnotes to text in a separate
document with Note2Txt, like this:
- When you play Note2Txt, choose the "separate
document" option on the first menu that appears;
- delete the two bracket characters on the
second menu and make any other format changes there such as using
a period/full stop after the number;
- choose the second radio button ("Number
notes where they were in the original document") on the
third menu (i.e., the menu entitled "Conversions Complete"
that appears at the very end of the macro's execution).
- The endnotes should now be found in a separate
document as ordinary text, not inside an endnote substructure.
- Copy and paste the notes from the separate
document back into the original document, to the appropriate
page(s) where the endnotes should be located.
- Place the cursor where the index should be
located, and invoke the Index feature using the concordance file.
This should index the document and the endnotes properly. (It
did for me in a test I just conducted.)
- Be aware that this process removes endnotes
from the original document, so it is best to do it after the
final draft of the document. Otherwise, and change in the pages
because of reformatting, adding/deleting endnotes, etc., will
throw the index's pagination off.
Known Limitations
- The macro does not process items inside
headers, footers, footnotes, endnotes, or text boxes. For example, WordPerfect won't let you convert material
inside a footnote into a footnote (which would be a "nested"
footnote), so the macro does not search for items inside such
"substructures."
- WordPerfect does not support footnotes
in parallel columns. However,
footnotes can be created in newspaper columns. You can change
parallel columns to newspaper columns by double-clicking the
[Col Def] code in Reveal Codes.
- WordPerfect does not support footnotes
in Header rows in a table. However,
you can use Endnotes in a Header row.
You should examine the document and make any
required changes in these areas by directly editing them.
Updated: v1.12 (01/11/08) - Minor fix to 'Please Wait' routine
for Vista compatibility. |
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Txt2Note
(v 1.01)
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Purpose
This is a macro that converts specially bracketed
text notes in a document to footnotes or endnotes. (Txt2Note
is similar to CONVERTR.)
Instructions
Simply play the macro; a menu will pop up
with several options.
The macro searches for material that is bracketed
by user-defined text markers. It then either (1) discards the
markers and converts the material into footnotes, endnotes, regular
body text, or italicized text, or it (2) deletes the marked material
(both text and markers).
The macro can remove or convert the marked
text in one operation, or, if you check the menu's "Prompt..."
box (the default), it can pause and wait for user confirmation
of each instance found. Using the Prompt option and playing the
macro multiple times with different conversion options allows
you to choose exactly what to do with individually marked draft
text.
Examples
After playing the macro, if the document contained
some text like this:
... the sample <<<of
our new product>>> is enclosed ...
...and you chose the option to delete it,
the result will look like this:
... the sample is enclosed
...
[i.e., text and left/right bracket markers are deleted]
...or you chose to convert it to normal text,
it will appear like this -
... the sample of our
new product is enclosed ...
[i.e., left/right bracket markers
deleted; text is converted to normal body text]
... or you chose the option to convert it
to a footnote (the default), it will appear like this -
... the sample1 is enclosed ...
[with the text -- "of
our new product" -- is inserted as a footnote on the page]
Tips and Cautions
- Beginning and ending markers must be different. Marking text @like this@ will not work. Marking text [FN like this] or [[like this]] or <@like this@> will
work as long as these markers are not present elsewhere in the
document.
- If you used single brackets [ ] or parentheses
( ) to mark text, you may want to
use the "Prompt user for confirmation" option from
the main menu, so that you will not inadvertantly delete or convert
text that should be bracketed or should be in parentheses.
- Using the same marker symbol inconsistently
in the same document may produce unexpected results. E.g., Using both "<< >>" and
"< >" marker pairs in the same document -- especially
if they are "nested" -- may cause the macro to fail
to select the enclosed text properly. (Playing the macro using
the "Prompt..." option will usually uncover the problem
area.)
- This macro will not convert text in a
separate document back to footnotes or endnotes. If you used the author's Note2Txt
macro and chose to place the converted material in a separate
document, reversing the procedure cannot be done with Txt2Note.
The marked text must exist in the current document in previous
footnote/endnote locations. This macro can convert such text
to notes, but it cannot make judgments on where text from another
document should be placed.
- Remember that any changes to the document
can usually be reversed with Edit>
Undo after the macro plays. When in doubt, or until you are familiar
with the macro, play it on a copy of the document.
- To assign this macro to a menu, keystroke,
or toolbar for quick and easy access, see here.
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Barry MacDonnell's