labels and cards, what does WordPerfect consider to be a "page"?
[Note that "label" as used here can mean
a label, card, or any other one-page item that you want to
Users frequently ask:
"When I print, why do I get 10 pages
of labels with one label on each page, instead of one page with 10
labels on it?"
When you select a label definition
with Format, Labels (generally when in a new, empty document window),
WordPerfect internally defines the size and margins for each label and
their location on the physical printout sheet.
However, when you create the first label
on screen, it is really a "logical" page. WordPerfect's Help defines a
logical page this way:
A defined area inside a physical page
(the sheet of paper you print on). You can have several logical pages
on one physical page. For instance, if you are printing labels, the
sheet or roll of labels is called the physical page; each individual
label is called a logical page."
At the very end of the first label's
text and codes, if you add a hard page break with <Ctrl+Enter>,
you'll see the second (blank) label appear onscreen -- right next to
the first one. (Look at the status bar at the bottom of the WP window:
It should say "Pg 2." It really means "Logical Pg 2, Physical
Pg 1.") If you were to print at this point, and print just one
copy of the current page, you would get a single physical page with
two labels on it.
Therefore, you should not set
the "Number of copies" in File,
Print to anything other than "1" unless you
truly want to print more than one copy of the physical page(s).
LABLCOPY makes all this much easier.
Just create the first label or card onscreen (see the Instructions in
the next column), then play LABLCOPY.
You can even use a built-in WordPerfect
Project to design and create the first "master" label or card (but see
the Notes in the next column about how to do this).
LABLCOPY will create duplicates of the
label, card, or full-size page -- with a mouseclick!
Use it to make identical copies of
- return address labels,
- business cards,
- shipping labels,
- inventory tags,
- numbered log sheets,
Just create (or load from disk) a single
"master" copy of one of these items. Then play the macro, select the
number of copies, and press Enter (or click OK).
Are there other methods of creating identical labels or cards? Yes ...
but you may want to read this
Instructions / Tutorial
First, you need to (1) download the LABLCOPY.ZIP file and then (2) extract
the LablCopy.wcm macro stored inside it. Generally you should
place the macro in either your default or supplemental macro folder;
the included reference guide (LablCopy guide.pdf) can be placed in any
convenient folder or your Windows desktop. (You can then delete the
See downloading instructions here if you need help with this.
There are three
basic steps to using LABLCOPY, described in the following
tutorial. They are easier to do than a quick reading of these
instructions might imply.
a single "master" copy of your label, business card, or other
card-stock or one-page item, following the procedure below.
The master copy becomes the model that
LABLCOPY will use to create the desired number of identical copies --
all with a mouse click.
Start this tutorial by creating a simple
master label or business card
-- that is, a line or two of plain text -- so that you can see how the
macro works. Then you can create more complex master labels or cards.
that you don't waste label or card stock, LABLCOPY always produces its
copies in a WordPerfect document window, not on the actual sheet of
labels or cards. You then print this document directly on the Avery (or
similar) sheet when you are satisfied with the results. (You can also
save the document for future use.)
For letter-size or envelope-size pages you wish to duplicate,
rather than perforated labels or cards (i.e., multiple items on single
sheets), you can simply create the new one-page master document (or
open an existing document), then go directly to Step 2.
Here's how to
create the master copy:
- First, to be sure you will be able to
see all labels or cards on screen in their correct layout, set the View
menu choice to Page (not Draft).
- (a) Open a new blank document
with File, New.
- (b) Click Format, Labels and
choose a label or card size from the list.
- (c) Click on Select. A small,
single "page" appears on screen -- this is the master. (Please
be sure to read the sidebar on this web page for more information about
what WordPerfect considers to be a "page" in this context.)
- (d) Adjust margins, select a font,
etc., and create your first label or card on the page.
- Use just one label, card,
or page as your master copy.
any hard or soft page breaks (i.e., [HPg] or [SPg] codes) at the bottom
of the master copy, since these codes would create a second, unwanted
- See the box below for more tips.
- See a screen shot of a sample -- although
highly formatted -- business card before the macro is played (which is
done in Step 2).
- (e) Save your work with File, Save.
- (f) Leave the document on screen (or open it if you closed
it) for Step 2.
Tips and alternatives
for master label/cards
- Sources for your "master
- You can either open a
previously created label or business card;
- or -
- you can create a new
master business card with a predefined, automated WordPerfect Project
by clicking File, New from Project (see the note
below about using Projects);
- or -
- you can create a
custom master business card from scratch. See the 4-page BizCards.pdf
document, "How to Create Business Cards Manually
in WordPerfect - Without Using a Template Project." It contains a sample business card created using
nothing more than WordPerfect formatting commands and a piece of
WordPerfect clip art. The document gives simple, step-by-step
instructions on how to create a similar card for your own purposes.
This is a good way to create custom business cards.
- Use just one label, card,
or page as your master copy. If you use a
previously created label or card for the master, be sure there is only one
label or card on screen. Remove any additional labels or cards, as
well as any hard or soft page breaks ([HPg] or [SPg] codes) at the
bottom of the master copy. The macro checks to see if more than one
page exists (see sidebar about what WordPerfect
considers to be a "page"); if there is more than one page, it will pop
a warning message.
- Increase the Zoom with View, Zoom or by rotating the mouse wheel
while holding down the <Ctrl> key. This gives finer control over
text and graphics placement.
- See also the Tips section below for other formatting ideas. Especially note the information about setting label and
card margins (which are different from page margins) in WordPerfect 9
and later versions.
LABLCOPY.WCM macro with Tools, Macro, Play.
- On the menu that pops up, enter the total
number of duplicate copies (e.g., enter "10" to fill up one sheet of
business cards, etc.).
- Normally, the copies are created
in a new, temporary document window. You can uncheck (disable)
the "Use separate document" box to add the copies to the master in the
current document window, which may work better with some masters that
use tables or full-page text boxes. [You can always use File, Save As
to save the resulting document with a different filename to preserve
the original (single-label) master file.]
- Press <Enter> or click OK.
document with File, Print.
- On the "Print to" dialog, choose
"Current page" if you need just one physical sheet of labels or cards.
Choose "Full document" if you want the entire set of physical sheets
- Set the Number of Copies to "1"
unless you actually want multiple sets of labels or cards. (See
the sidebar column on the left for an explanation of logical pages vs.
- Tip: Print a test copy of the current page on a blank sheet of
paper rather than on the label or card stock. You can place the
printout on top of (or underneath) a piece of the label or card stock
and hold both up to a strong light source to check for proper
alignment. When you are satisfied with the results, insert your Avery
stock and print the labels or cards.
- See more Tips below.
[See also Tips below.]
WordPerfect's Projects -- i.e., those items listed under File,
New from Project (or under File, New in earlier versions of
Even though WordPerfect 9 and later
versions come with built-in "Labels" and "Business Card" projects (WP10
users can download from Corel's
FTP site), these projects are not as reliable -- in terms of
duplicating the first card -- as the LABLCOPY macro is, especially
if you change the formatting somewhere on the master label or card.
It appears the Project code in
WordPerfect makes use of the "merge method," which has been shown to be
unreliable in producing all but the simplest form of labels or cards.
(Click here for a page that shows
a comparison of the various methods of producing repeating labels,
cards, or other items.)
Do not use
a label or card Project and then play LABLCOPY on the resulting
project document. WordPerfect Projects and LABLCOPY are two
different processes. Use one or the other.
[You can, however, use a Project to
design the first card, then carefully select and copy the card into a
new document (use the Reveal Codes window to ensure the accuracy of
your selection), and then play LABLCOPY on the copied card to produce
2. To print a single label or
card on blank label stock starting anywhere on the sheet, see
the LABLPRNT macro. To print specific
labels from a sheet of pre-addressed labels, see the Tips
3. LABLCOPY can make duplicates of any
single-page document. (In this case, you would not use Format, Labels
since the page has already been formatted). This is a fast way to
create consecutively numbered log sheets, etc. (See the Tips section below.)
4. If you need to copy (replicate) a row
of different labels (e.g., three labels, each with different
text or graphics on the first row of an Avery 5160 form), you cannot
use LABLCOPY to do it. See the Tips section below for
an alternative method.
5. Are other methods of creating
duplicate labels, cards, etc., any better than LABLCOPY?
for a simple test that shows that LABLCOPY is more reliable than
merging items (which, in any case, is limited to creating a maximum of
255 identical items) or using copy-and-paste.
To see all labels on screen in their correct
layout, be sure to set View to "Page" and not "Draft."
Use borderless tables to help line up
text and graphics into rows and columns on the master card or label.
Setting the table's row and column margins to a minimum amount may
help. Text boxes or columns can also help position items on the label.
You can easily modify the macro to change
its menu defaults. For example, you can change the default number
of copies from 10 to 30:
- Click on Tools, Macro, Edit, to open
the macro. The macro toolbar should also appear, just below the ruler
and property bars (if enabled on the View menu).
- Examine the macro. Below some
introductory comments you will find a redlined User Modification Area.
Look for vNumber:=10 and change it to vNumber:=30 or whatever you
prefer as the menu default.
- Then click on the Save & Compile
button on the macro toolbar (or just File, Save from the top menu).
In WordPerfect 9 and later there is a bug: Label and card
margins (not physical page margins) cannot be set manually. See Charles Rossiter's Margins Set.wcm macro on the Other Authors page.
It sets margins for pages and labels. As Charles said in a post
on WordPerfect Universe: "You should not change label
margins in a document [in WP9 and later]. It should only be done when
you are selecting the label definition; then click Edit. A bug in the
margins dialog (since WPWin9) applies the page margins to the labels." His
macro will do the job, though, including setting label margins to zero.
Page borders can be used with labels
(each label is a logical "page"). Use Format, Page, Border/Fill and
choose a border style. Be sure to disable (un-tick) the checkbox,
"Apply border to current page only". Then, in the same dialog, use the
Advanced tab to set the Spacing of the Outside area to a small amount;
this moves the borders inward. (If you wish to have the label's text
appear inside smaller margins, see the Margins Set macro in the previous tip. It will allow setting label borders to small amounts -- even to zero.) Related tip: To set border Spacing to zero, type a zero in the field(s) and then press <Enter> to exit the field.
If you copy and paste material from another
source into your master label or card, be sure to use Reveal Codes
to see if there are any stray, undesirable codes that were "brought
along" in the copied material, particularly [Delay] codes (which the
macro will detect and notify you about). Delay codes that were meant to
delay an action to page 2 (or later page) of a normal document may
produce strange results in a sheet of identical labels or cards where
there is no "page 2".
Check for formatting codes that were not
turned off before the end (bottom) of the master page. (See the
Q&A column on the left for a description of "logical pages," to
help you understand how duplicate labels or cards are created. The
master label or card is page 1, which is followed by page 2, page 3,
etc. -- even though they might all appear on screen as a single "page."
The former are logical pages; the latter is a physical page -- the one
you will print.)
For example, if you have set a new
value for line height or line spacing (using Format, Line -- which
inserts either a [Ln Height] or a [Ln Spacing] code in the
document) and you do not reset their values to what they were at the
beginning of the master page, you may get different spacing between all
lines on subsequent labels or cards (i.e., pages) that are "downstream"
from the master page.
For the purposes of creating duplicate
labels, cards, or pages, think of the master page as a self-contained
structure where formatting codes must be returned to their original
values before the end of the structure is reached so that they do not
"spill over" to the beginning of the next structure. (The macro will
take care of line justification changes and left/right margin changes,
so you need not reset them if you set new values for them somewhere in
the master. However, other formatting that is not reset before the
bottom of the master page could be problematic on following pages.)
In a similar vein, there is no need to
end the master page with a hard page break (<Ctrl+Enter>). The
macro will see the resulting [HPg] code and warn you about it, but it
is best not to include it on the master in the first place. Keep
everything in one "structure." A hard page break starts a new page. Let
LABLCOPY do that for you, as it creates the duplicates. [Related tip:
Using a text box or graphic image can cause WordPerfect to add a
temporary page break at the bottom of the label or card, even though it
looks lit it fits inside the label or card on your screen. Reduce the
size of the box or image until the page break code disappears from the
Reveal Codes window.]
Customize WordPerfect's business cards - As an alternative
method of creating the first (master) business card, you could create a
single card with the Business Card project (File | New [or New from
Project]...), then (using Reveal Codes) select everything on that card
with Edit, Select, All. Press <Ctrl+C> to copy the selected
card to the Windows clipboard. Next, open a new document and paste it
there with <Ctrl+V>, and save it. You can clean out extraneous
codes using Reveal Codes (e.g., [Named Regions] and [Bookmarks]), since
they will no longer be needed.
Add consecutive numbers to labels or cards -
Open a blank (new) document. Use Format, Labels and select an
appropriate label or card stock size. Add a page number to it (each
label is a logical "page") with Format,
Page, Insert Page Number, Insert, Close. This
places a [PgNumDisp] code on the label (visible in the Reveal Codes
window); you should see a "1" on the label at the insertion point.
Next, choose a font and font size for the number (select the code with
your mouse and change the font), and add other body text and
formatting. Finally, play LABLCOPY. You'll get consecutively numbered
labels or cards -- as many as you need.
You can adjust the starting number of
the numbered labels or cards with the Value/Adjust button. Go to the
top of the first label or card and click Format, Page, Insert Page Number, Value/Adjust, <set the
new beginning (page) number>, OK.
Add consecutive numbers to log sheets,
Purchase Order, etc., to create multiple numbered copies -
- Step 1. Open your existing document.
Check to ensure it is on one page and doesn't have a [HPg] code (i.e.,
a page break) at the end of page 1. This is the "Master" that is
referred to in the above instructions for LABLCOPY.
- Step 2. Place the cursor where you
want the consecutive numbers to appear.
- Step 3. Add a page number at that
location with Format, Page,
Insert Page Number, Insert, Close. This places a
[PgNumDisp] code on the label (visible in the Reveal Codes window); you
should see a "1" on the document at the insertion point.
- TIP: You can choose a font and
font size for the number (select the code with your mouse and change
the font), and add other body text and formatting.
- Step 4. Play LABLCOPY to obtain as
many copies as you desire. Each will be numbered consecutively. You can
adjust the starting number by placing your cursor at the very top of
this document and click Format,
Page, Insert Page Number, Value/Adjust. Set the
page number to whatever beginning value you desire, such as "1001".
Click OK (or Apply, then OK). Then click Close to close the "Insert
Page Number" dialog and return to the document.
- TIP: This step inserts a code at
the top of the document, such as [Pg Num Set: 1001]. You can
re-use this document In the future with different numbers by simply
deleting this code and repeating step 4 with a new starting value. (Or
simply double click the code in Reveal Codes to bring up the Values
See also BATES
- Macros that create sequential, fixed-width "Bates" numbers (e.g.,
00001, 00002, etc.), with or without preceding/following text material.
To create vertical business cards (i.e.,
cards rotated 90 degrees), see "Creating
vertically formatted business cards or labels...," which shows how
to use a rotated text box to create the vertical card or label. [Note:
If you use LABLCOPY to make duplicates of the master vertical card or
label created with that method, uncheck (disable) the box on
LABLCOPY's main menu ("Use separate document'). This will make all
copies in the same (original) document, not in a new document window.
For cards that use full-size text boxes, an apparent small bug in
WordPerfect causes the first box copied to shift slightly if a new
document window is used for the cards or labels.]
To create duplicate copies of a row of
labels (not just the first label), try this alternative method
that does not use LABLCOPY.
Assuming you have created the first
row of labels -- with each label ending in a hard page break
(<Ctrl+Enter>) -- you should have several labels in the first
row, and one empty label in the second row.
- Open Reveal Codes, place your
cursor just after the [Labels Form][Paper Sz/Typ] codes at
the top of the document. Select everything from that point to just
after the last [HPg] code. (It is sometimes easier to make selections
if you hold down the <Shift> key while you move the cursor with
the <RightArrow> key.)
- Copy the selection to the Windows
clipboard with <Ctrl+C>.
- Click inside the empty label on the
second row to place your insertion cursor after all graphics and codes.
- Paste the copied row of labels with
<Ctrl+V> as many times as needed to fill up the sheet. (Tip: You
can use Edit, Repeat Next Action... before pasting to automatically
execute the paste command "x" times.)
This worked fine in a test using three
labels on an Avery 5160 form with nothing but a small graphic image in
each of them. If you have more complex formatting, this method may or
may not work for you.
Test your printout with ordinary paper, not
label or card stock. When you are satisfied with the final draft,
insert your Avery stock and print your labels or cards.
You can print specific labels or cards on
the sheet after you play LABLCOPY. This may help save label or card
stock by allowing you to reuse the same physical sheet whenever you
need just one or a few labels or cards -- especially if you begin
printing each time from the bottom of the sheet. As Jack Waananen
(Corel C_Tech) says:
"Each label is a 'logical page'. So
just print the 'pages' you want after generating the full page [i.e.,
sheet] of labels.
In other words, if your label page is
three columns by ten rows and you have already used the first 17
labels, just print pages '18-' (no need to specify the 30 since the
last page is assumed if no number is specified).
To print the fifth row of the above
labels, print pages 13-15."
The author has used this method
successfully with a Hewlett Packard LaserJet 4P printer and Avery label
stock, reusing the same physical sheet of stock several times until
most (or all) labels were printed from it, with no ill effects. The
stock was stored in its original box between print runs to keep it from
curling or other damage, thus minimizing the possibility of paper jams.
In his opinion, you should always store and handle label stock
carefully, and always print from the bottom of the sheet if you intend
to reuse it. Loose labels or torn paper backing, or exposed glue at the
top of a partially used sheet, might cause it to jam in the printer.
However, before you use this macro
or try to print multiple times on the same sheet of stock you should be
aware of this site's disclaimer.
If you do not
agree with the disclaimer, do not use this macro and simply delete it
from your computer.