| Barry MacDonnell's
Toolbox for WordPerfect
Macros, tips, and
templates for Corel® WordPerfect® for Windows®
| Page updated Jun 7, 2015
|LABLCOPY - "Label Copy" - A macro that quickly fills up Avery® label or card sheets (and even regular paper) with identical copies of the same item.|
Use it to make identical copies of
[You can also automatically add consecutive numbers to them. (See tips below.)]
Just create (or load from disk) a single "master" copy of one of these items. Then play the macro, select the number of copies, and press Enter (or click OK).
[Tip: Are there other methods of creating identical labels or cards? Yes ... but you may want to read this first.]
Instructions / Tutorial
First, you need to -
(1) download the LABLCOPY.ZIP file and then
Generally you should place the macro in either your default or supplemental macro folder; the included reference guide (LablCopy guide.pdf) can be placed in any convenient folder or your Windows desktop. (You can then delete the .ZIP file.)
See downloading instructions here if you need help with this.
Next, follow these three basic steps. They are easier to do than to describe.
The master copy then becomes the model that LABLCOPY will use to create the desired number of identical copies -- all with a mouse click.
☼ Start this tutorial by creating a simple
master label or business card
-- that is, a line or two of plain text -- so that you can see how the
macro works. Then you can create more complex master labels or cards.
So that you don't waste label or card stock, LABLCOPY always produces its copies in a WordPerfect document window, not on the actual sheet of labels or cards. You then print this document directly on the Avery (or similar) sheet when you are satisfied with the results. (You can also save the document for future use.)
☼ For letter-size or envelope-size pages you wish to duplicate, rather than perforated labels or cards (i.e., multiple items on single sheets), you can simply create the new one-page master document (or open an existing document), then go directly to Step 2.
How to create the master copy
First, to be sure you will be able to see all labels or cards on screen in their correct layout, set the View menu choice to Page (not Draft).
- Then -
(a) Open a new blank document
with File, New.
(b) Click Format, Labels and choose a label or card size from the list.
(c) Click on Select. A small, single "page" appears on screen -- this is the master. (Please be sure to read the sidebar on this web page for more information about what WordPerfect considers to be a "page" in this context.)
(d) Adjust margins, select a font, etc., and create your first label or card on the page.
• Use just one label, card, or page as your master copy.
(e) Save your work with File, Save.
(f) Leave the document on screen (or open it if you closed it) for Step 2.
☼ Three sources for your "master copy":
• Open a previously created label or business card.
-or-• Create a new master business card with a predefined, automated WordPerfect Project by clicking File, New from Project (see the note below about using Projects).
-or-• Create a custom master business card from scratch. See also the 4-page document, "How to Create Business Cards Manually in WordPerfect - Without Using a Template Project" (PDF). It contains a sample business card created using nothing more than WordPerfect formatting commands and a piece of WordPerfect clip art. The document gives simple, step-by-step instructions on how to create a similar card for your own purposes. This is a good way to create custom business cards.
☼ Use just one label, card, or page as your master copy. If you use a previously created label or card for the master, be sure there is only one label or card on screen. Remove any additional labels or cards, as well as any hard or soft page breaks ([HPg] or [SPg] codes) at the bottom of the master copy. The macro checks to see if more than one page exists (see sidebar above about what WordPerfect considers to be a "page"); if there is more than one page, it will pop a warning message.
☼ Increase the Zoom with View, Zoom
or by rotating the mouse wheel while holding down the <Ctrl> key.
This gives finer control over text and graphics placement. [WordPerfect
can adjust placements with a tolerance of 0.001 inches. See, for
example, WordPerfect's Format, Typesetting options.]
☼ See also the Tips section below for other formatting ideas. Especially note the information about setting label and card margins (which are different from page margins) in WordPerfect 9 and later versions.
Step 2. Play the LABLCOPY.WCM macro with Tools, Macro, Play.
• On the menu that pops up, enter the total number of duplicate copies (e.g., enter "10" to fill up one sheet of business cards, etc.).
Normally, the copies are created in a new, temporary document window. You can untick (i.e., disable) the "Use separate document" box to add the copies to the master in the current document window, which may work better with some masters that use tables or full-page text boxes. [You can always use File, Save As to save the resulting document with a different filename to preserve the original (single-label) master file.]
• Press <Enter> or click OK.
Step 3. Print the document with File, Print.
• On the "Print to" dialog, choose "Current page" if you need just one physical sheet of labels or cards. Choose "Full document" if you want the entire set of physical sheets printed.
• Set the Number of Copies to "1" unless you actually want multiple sets of labels or cards.
☼ Test the results with plain paper:
Print a copy of the current page of labels on a blank sheet of paper rather than on label or card stock.
You can place the printout on top of (or underneath) a piece of the label or card stock and hold both up in front of a strong light source to check for proper text alignment.
When you are satisfied with the results, insert your Avery stock and print the labels or cards.
[See also Tips below.]
¤ About WordPerfect Projects -- i.e., those items listed under File, New from Project (or under File, New in earlier versions of WordPerfect):
¤ To print a single label or card on blank label stock starting anywhere on the sheet, see the LABLPRNT macro. To print specific labels from a sheet of pre-addressed labels, see the Tips section below.
¤ LABLCOPY can make duplicates of any single-page document. (In this case, you would not use Format, Labels since the page has already been formatted). This is a fast way to create consecutively numbered log sheets, etc. (See the Tips section below.)
¤ If you need to copy (replicate) a row of different labels (e.g., three labels, each with different text or graphics on the first row of an Avery 5160 form), you cannot use LABLCOPY to do it. See the Tips section below for an alternative method.
¤ Are other methods of creating duplicate labels, cards, etc., any better than LABLCOPY?
☼ To see all labels on screen in their correct layout, be sure to set View to "Page" and not "Draft."
☼ Use borderless tables to help line up text and graphics into rows and columns on the master card or label. Setting the table's row and column margins to a minimum amount may help. Text boxes or columns can also help position items on the label.
☼ You can easily modify the macro to change its menu defaults. For example, you can change the default number of copies from 10 to 30:
☼ Page borders can be used with labels
(each label is a logical "page"). Use Format, Page, Border/Fill and
choose a border style. Be sure to disable (un-tick) the checkbox,
"Apply border to current page only". Then, in the same dialog, use the
Advanced tab to set the Spacing of the Outside area to a small amount;
this moves the borders inward. (If you wish to have the label's text
appear inside smaller margins, see the Margins Set macro in the previous tip. It will allow setting label borders to small amounts -- even to zero.) Related tip: To set border Spacing to zero, type a zero in the field(s) and then press <Enter> to exit the field.
☼ If you copy and paste material from another source into your master label or card, be sure to use Reveal Codes to see if there are any stray, undesirable codes that were "brought along" in the copied material, particularly [Delay] codes (which the macro will detect and notify you about). Delay codes that were meant to delay an action to page 2 (or later page) of a normal document may produce strange results in a sheet of identical labels or cards where there is no "page 2".
☼ Check for formatting codes that were not turned off before the end (bottom) of the master page. (See the Q&A column on the left for a description of "logical pages," to help you understand how duplicate labels or cards are created. The master label or card is page 1, which is followed by page 2, page 3, etc. -- even though they might all appear on screen as a single "page." The former are logical pages; the latter is a physical page -- the one you will print.)
☼ Customize WordPerfect's business cards - As an alternative method of creating the first (master) business card, you could create a single card with the Business Card project (File | New [or New from Project]...), then (using Reveal Codes) select everything on that card with Edit, Select, All. Press <Ctrl+C> to copy the selected card to the Windows clipboard. Next, open a new document and paste it there with <Ctrl+V>, and save it. You can clean out extraneous codes using Reveal Codes (e.g., [Named Regions] and [Bookmarks]), since they will no longer be needed.
☼ Add consecutive numbers to labels or cards - Open a blank (new) document. Use Format, Labels and select an appropriate label or card stock size. Add a page number to it (each label is a logical "page") with Format, Page, Insert Page Number, Insert, Close. This places a [PgNumDisp] code on the label (visible in the Reveal Codes window); you should see a "1" on the label at the insertion point. Next, choose a font and font size for the number (select the code with your mouse and change the font), and add other body text and formatting. Finally, play LABLCOPY. You'll get consecutively numbered labels or cards -- as many as you need.
• Related tip: You can adjust the starting number of the numbered labels or cards with the Value/Adjust button. Go to the top of the first label or card and click Format, Page, Insert Page Number, Value/Adjust, <set the new beginning (page) number>, OK.
☼ Add consecutive numbers to log sheets, Purchase Order, etc., to create multiple numbered copies -
☼ To create vertical business cards (i.e., cards rotated 90 degrees), see "Creating vertically formatted business cards or labels...," which shows how to use a rotated text box to create the vertical card or label. [Note: If you use LABLCOPY to make duplicates of the master vertical card or label created with that method, uncheck (disable) the box on LABLCOPY's main menu ("Use separate document'). This will make all copies in the same (original) document, not in a new document window. For cards that use full-size text boxes, an apparent small bug in WordPerfect causes the first box copied to shift slightly if a new document window is used for the cards or labels.]
☼ To create duplicate copies of a row of labels (not just the first label), try this alternative method that does not use LABLCOPY.
☼ Test your printout with ordinary paper, not label or card stock. When you are satisfied with the final draft, insert your Avery stock and print your labels or cards.
☼ You can print specific labels or cards on the sheet after you play LABLCOPY. This may help save label or card stock by allowing you to reuse the same physical sheet whenever you need just one or a few labels or cards -- especially if you begin printing each time from the bottom of the sheet. As Jack Waananen (Corel C_Tech) says: