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Download
LABLCOPY.ZIP
Included: One macro (v2.11b;
11/02/06) plus a user guide (the material on this web page);
82,895 bytes
Compatible with WordPerfect
versions 8,9,10,11,12,X3 (may
also work in earlier versions)
Macro
download and installation
instructions
for new users
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SIDEBAR:
With labels
and cards, what does WordPerfect consider to be a "page"?
[Note that "label"
as used here means a label, card, or other item that you want
to duplicate.]
Here's a frequent question:
Q: "When I print, why do I get 10 pages of labels
with one label on each page, instead of one page with 10 labels
on it?"
A: When you select a label definition with
Format, Labels
(generally when in a new,
empty document window), WordPerfect internally defines the size
and margins for each label and their location on the physical
printout sheet.
However, when you create the
first label on screen, it is really a "logical" page.
WordPerfect's Help defines a logical page this way:
"Logical page: A
defined area inside a physical page (the sheet of paper you print
on). You can have several logical pages on one physical page.
For instance, if you are printing labels, the sheet or roll of
labels is called the physical page; each individual label is
called a logical page."
At the very end of the first
label's text and codes, if you add a hard page break with <Ctrl+Enter>,
you'll see the second (blank) label appear onscreen -- right
next to the first one. (Look at the status bar at the bottom
of the WP window: It should say "Pg 2." It really
means "Logical Pg 2, Physical Pg 1.") If
you were to print at this point, and print just one copy of
the current page, you would get a single physical page with
two labels on it.
Therefore, you should not
set the "Number of copies" in File, Print
to anything other than "1" unless you truly want to
print more than one copy of the physical page(s).
LABLCOPY makes all this much
easier. Just create the first label or card onscreen (see the
Instructions in the next column), then play LABLCOPY.
You can even use a built-in WordPerfect
Project to design and create the first "master" label
or card (but see the Notes in the next column about how to do
this).
LABLCOPY will create duplicates
of the label, card, or full-size page -- with a mouseclick! |
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Instructions
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There are
three basic steps -
- STEP 1. Create a single master label, business card
(or other page) following the steps below. A
master becomes your original, and it is all you need to create
as many labels or cards as you need by playing LABLCOPY with
the master on screen. When you play LABLCOPY it will pop up a
dialog to ask for the number of duplicates, and then it will
create the duplicates with a mouse click.
Here's how to create the master:
First, to be able to see all
labels or cards on screen in their correct layout, be sure to
set the View menu choice to "Page" and not "Draft."
Then -
- Open a new (blank) document
with File, New.
- Click Format, Labels and
choose a label or card size from the list.
- Click on Select. A small,
single "page" appears on screen -- this is the master.
(Please be sure to read the sidebar on this web page for more
information about what WordPerfect considers to be a "page"
in this context.)
- Adjust margins, select a font,
etc., and create your first label or card on the page.
- You can increase the Zoom with
View, Zoom or by rotating the mouse wheel while holding down
the <Ctrl> key. This gives finer control over text and
graphics placement.
- See also the Tips
section below -- especially
about setting label and card margins (compared to page margins)
in WordPerfect 9 and later versions.
- Save your work with File,
Save.
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Master label/card alternatives
- You can open a previously created
label or business card; or
- you can create a new business
card with a predefined, automated WordPerfect Project by clicking
File, New from Project (see the note
below about using Projects); or
- you can create a custom
master business card from scratch. See the 4-page BizCards.pdf document, "How
to Create Business Cards Manually in WordPerfect - Without Using
a Template Project." It contains a sample business card
created using nothing more than WordPerfect formatting commands
and a piece of WordPerfect clip art. The document gives simple,
step-by-step instructions on how to create a similar card for
your own purposes. This is a good way to create custom business
cards.
Important: If you use a previously created label
or card for the master, be sure there is only one label
or card on screen. Remove additional labels or cards -- and any
page breaks -- if there are two or more labels or cards on screen.
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- STEP 2. Play the LABLCOPY.WCM
macro with Tools, Macro, Play.
- On the menu
that pops up, enter the total number of copies (e.g., enter
"10" to fill up one sheet of business cards, etc.).
- Normally, the copies are created
in a new, temporary document. You can uncheck the "Use
separate document" box to add the copies to the master in
the current document, which may work better with some masters
that use tables or full-page text boxes. (You can always use
File, Save As to save the file with a different name to preserve
the original single master.)
- Press <Enter> or click
OK.
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- STEP 3. Print the document with
File, Print.
- On the "Print to"
dialog, choose "Current page" if you need just one
physical sheet of labels or cards. Choose "Full document"
if you want the entire set printed.
- Set the Number of Copies to
"1" unless you actually want multiple sets of
labels or cards. (See the sidebar column on the left for an explanation
of logical pages vs. physical pages.)
- TIP: Print a test copy of the current page
on a blank sheet of paper rather than on the label or card stock.
You can place the printout on top of (or underneath) a piece
of the label or card stock and hold both up to a strong light
source to check for proper alignment. When you are satisfied
with the results, insert your Avery stock and print the labels
or cards.
- See more TIPS
below.
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Notes
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1. A note
about WordPerfect's Projects -- i.e., those items listed
under File, New from Project (or under File, New in earlier versions
of WordPerfect):
Even though WordPerfect 9 and
later versions come with built-in "Labels" and "Business
Card" projects (WP10 users can download from Corel's
FTP site), these projects are not as reliable -- in terms
of duplicating the first card -- as this macro is, especially
if you change the formatting somewhere on the master label or
card. It appears the Project code in WordPerfect makes use
of the "merge method," which has been shown to be unreliable
in producing all but the simplest form of labels or cards. (Click
here for a page that shows
a comparison of the various methods of producing repeating labels,
cards, or other items.)
Do not use a label or card Project and then play
LABLCOPY on the resulting project document. WordPerfect Projects
and LABLCOPY are two different processes. Use one or the
other. [You can, however, use a Project to design the first card,
then carefully select and copy the card into a new document (use
the Reveal Codes window to ensure the accuracy of your selection),
and then play LABLCOPY on the copied card to produce duplicates.]
2. To print a single label
or card on blank label stock starting anywhere on the
sheet, see the LABLPRNT macro. To
print specific labels from a sheet of pre-addressed labels, see
the TIPS section below.
3. LABLCOPY can make duplicates
of any single-page document. (In this case, you would
not use Format, Labels since the page has already been formatted).
This is a fast way to create consecutively numbered log sheets,
etc. (See the TIPS section below.)
4. If you need to copy (replicate)
a row of different labels (e.g., three labels, each with
different text or graphics on the first row of an Avery
5160 form), you cannot use LABLCOPY to do it. See the TIPS section below for an alternative method.
5. Are other methods of creating
duplicate labels, cards, etc., any better than LABLCOPY?
Click here
for a simple test that shows that LABLCOPY is more reliable than
merging items (which, in any case, is limited to creating a maximum
of 255 identical items) or using copy-and-paste.
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Tips
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 To see all labels on screen in their correct
layout, be sure to set View to "Page" and not
"Draft."
Use borderless tables to help line up
text and graphics into rows and columns on the master card or
label. Setting the table's row and column margins to a minimum
amount may help. Text boxes or columns can also help position
items on the label.
In WordPerfect 9 and later there is a bug: Label and card margins
(not physical page margins) cannot be set manually. See
Charles Rossiter's Margins
Set.wcm macro on the Other Authors page (or download
directly from here).
It sets margins for pages and labels. As Charles said
in a post
on WordPerfect Universe: "You should not change label
margins in a document [in WP9 and later]. It should only be done
when you are selecting the label definition; then click Edit.
A bug in the margins dialog (since WPWin9) applies the page margins
to the labels." His macro will do the job, though, including
setting label margins to zero.
If you copy and paste material from another
source into your master label or card, be sure to use Reveal
Codes to see if there are any stray, undesirable codes that
were "brought along" in the copied material, particularly
[Delay] codes (which the macro will detect and notify you about).
Delay codes that were meant to delay an action to page 2 (or
later page) of a normal document may produce strange results
in a sheet of identical labels or cards where there is no "page
2".
Check for formatting codes that were not
turned off before the end (bottom) of the master page. (See
the Q&A column on the left for a description of "logical
pages," to help you understand how duplicate labels or cards
are created. The master label or card is page 1, which is followed
by page 2, page 3, etc. -- even though they might all appear
on screen as a single "page." The former are logical
pages; the latter is a physical page -- the one you will print.)
For example, if you have set
a new value for line height or line spacing (using Format, Line
-- which inserts either a [Ln Height] or a [Ln Spacing]
code in the document) and you do not reset their values to what
they were at the beginning of the master page, you may get different
spacing between all lines on subsequent labels or cards
(i.e., pages) that are "downstream" from the master
page.
For the purposes of creating
duplicate labels, cards, or pages, think of the master page as
a self-contained structure where formatting codes must be returned
to their original values before the end of the structure is reached
so that they do not "spill over" to the beginning of
the next structure. (The macro will take care of line justification
changes and left/right margin changes, so you need not reset
them if you set new values for them somewhere in the master.
However, other formatting that is not reset before the bottom
of the master page could be problematic on following pages.)
In a similar vein, there is no
need to end the master page with a hard page break (<Ctrl+Enter>).
The macro will see the resulting [HPg] code and warn you about
it, but it is best not to include it on the master in the first
place. Keep everything in one "structure." A hard page
break starts a new page. Let LABLCOPY do that for you, as it
creates the duplicates.
Customize WP's business cards - As an alternative method of creating the first
(master) business card, you could create a single card with the
Business Card project (File | New [or New from Project]...),
then (using Reveal Codes) select everything on that card with
Edit, Select, All. Press <Ctrl+C> to copy the selected
card to the Windows clipboard. Next, open a new document and
paste it there with <Ctrl+V>, and save it. You can clean
out extraneous codes using Reveal Codes (e.g., [Named Regions]
and [Bookmarks]), since they will no longer be needed.
Add consecutive numbers to labels or cards -
Open a blank (new) document. Use Format, Labels and select an
appropriate label or card stock size. Add a page number to it
(each label is a logical "page") with Format, Page, Insert
Page Number, Insert, Close.
This places a [PgNumDisp] code on the label (visible in the Reveal
Codes window); you should see a "1" on the label at
the insertion point. Next, choose a font and font size for the
number (select the code with your mouse and change the font),
and add other body text and formatting. Finally, play LABLCOPY.
You'll get consecutively numbered labels or cards -- as many
as you need.
You can adjust the starting number
of the numbered labels or cards with the Value/Adjust button.
Go to the top of the first label or card and click Format, Page, Insert
Page Number, Value/Adjust, <set the new beginning (page) number>,
OK.
Add consecutive numbers to log sheets, Purchase
Order, etc., to create multiple numbered copies -
- Step 1. Open your existing document.
Check to ensure it is on one page and doesn't have a [HPg] code
(i.e., a page break) at the end of page 1. This is the "Master"
that is referred to in the above instructions for LABLCOPY.
- Step 2. Place the cursor where
you want the consecutive numbers to appear.
- Step 3. Add a page number at
that location with Format,
Page, Insert Page Number, Insert, Close. This places a [PgNumDisp] code on the label (visible
in the Reveal Codes window); you should see a "1" on
the document at the insertion point.
- TIP: You can choose a font and
font size for the number (select the code with your mouse and
change the font), and add other body text and formatting.
- Step 4. Play LABLCOPY to obtain
as many copies as you desire. Each will be numbered consecutively.
You can adjust the starting number by placing your cursor at
the very top of this document and click Format, Page, Insert Page Number, Value/Adjust. Set the page number to whatever beginning
value you desire, such as "1001". Click OK (or Apply,
then OK). Then click Close to close the "Insert Page Number"
dialog and return to the document.
- TIP: This step inserts a code
at the top of the document, such as [Pg Num Set: 1001].
You can re-use this document In the future with different numbers
by simply deleting this code and repeating step 4 with a new
starting value. (Or simply double click the code in Reveal Codes
to bring up the Values dialog.)
See also BATES
- Macros that create sequential, fixed-width "Bates"
numbers (e.g., 00001, 00002, etc.), with or without preceding/following
text material.
To create vertical business cards (i.e.,
cards rotated 90 degrees), see "Creating
vertically formatted business cards or labels...," which
shows how to use a rotated text box to create the vertical card
or label. [Note: If you use LABLCOPY to make duplicates of the
master vertical card or label created with that method, uncheck
the box on LABLCOPY's main menu ("Use separate document').
This will make all copies in the same (original) document, not
in a new document window. For cards that use full-size text boxes,
an apparent small bug in WordPerfect causes the first box copied
to shift slightly if a new document window is used for the cards
or labels.]
To create duplicate copies of a row of labels
(not just the first label), try this alternative method that
does not use LABLCOPY.
Assuming you have created the
first row of labels -- with each label ending in a hard page
break (<Ctrl+Enter>) -- you should have several labels
in the first row, and one empty label in the second row.
- Open Reveal Codes, place your
cursor just after the [Labels Form][Paper Sz/Typ] codes
at the top of the document. Select everything from that point
to just after the last [HPg] code. (It is sometimes easier to
make selections if you hold down the <Shift> key while
you move the cursor with the <RightArrow> key.)
- Copy the selection to the Windows
clipboard with <Ctrl+C>.
- Click inside the empty label
on the second row to place your insertion cursor after all graphics
and codes.
- Paste the copied row of labels
with <Ctrl+V> as many times as needed to fill up the sheet.
(Tip: You can use Edit, Repeat Next Action... before pasting
to automatically execute the paste command "x" times.)
This worked fine in a test using
three labels on an Avery 5160 form with nothing but a small graphic
image in each of them. If you have more complex formatting, this
method may or may not work for you.
Test your printout with ordinary paper,
not label or card stock. When you are satisfied with the final
draft, insert your Avery stock and print your labels or cards.
You can print specific labels or cards on
the sheet after you play LABLCOPY. This may help save label
or card stock by allowing you to reuse the same physical sheet
whenever you need just one or a few labels or cards -- especially
if you begin printing each time from the bottom of the sheet.
As Jack Waananen (Corel C_Tech) says:
"Each label is a 'logical
page'. So just print the 'pages' you want after generating the
full page [i.e., sheet] of labels.
In other words, if your label
page is three columns by ten rows and you have already used the
first 17 labels, just print pages '18-' (no need to specify the
30 since the last page is assumed if no number is specified).
To print the fifth row of the
above labels, print pages 13-15."
Important:
The author has used this
method successfully with a Hewlett Packard LaserJet 4P printer
and Avery label stock, reusing the same physical sheet of stock
several times until most (or all) labels were printed from it,
with no ill effects. The stock was stored in its original box
between print runs to keep it from curling or other damage, thus
minimizing the possibility of paper jams. In his opinion, you
should always store and handle label stock carefully, and always
print from the bottom of the sheet if you intend to reuse it.
Loose labels or torn paper backing, or exposed glue at the top
of a partially used sheet, might cause it to jam in the printer.
However, before you use this
macro or try to print multiple times on the same sheet of stock
you should be aware of the following disclaimer. If you do not agree with
the disclaimer, do not use this macro and simply delete it from
your computer.
Disclaimer:
The materials and any software
contained on this site are offered without warranty or guarantee
of any kind, either express or implied, including but not limited
to implied warranties of merchantability, satisfactory quality,
fitness for a particular purpose, noninfringement, or those arising
by law, statute, usage of trade, course of dealing or otherwise,
and are provided on an "as is," and "with all
faults" basis. The entire risk as to the results and performance
of these materials is assumed by you. The author assumes no liability
whatsoever to you or any other entity or third party for any
special, incidental, direct, indirect, or consequential damages
-- including without limitation any damages to equipment, or
for loss of profits, for business interruption, for loss of data
or other information, or for any other loss arising out of the
use or inability to use these materials, techniques, suggestions,
or software programs, even if the author has been notified of
the possibility or actuality of such damages, or they are foreseeable.
Materials on these pages have been prepared with reasonable care
for educational and informative purposes. No representations
are made regarding the use or the results of the use of any macro,
suggestion, technique, or other material in terms of their correctness,
accuracy, reliability, or otherwise, and you are again cautioned
that you use them solely at your own risk. You are advised to
make backups of any important files before implementing any macro,
suggestion, or technique. Do not assume anything here is error
free.
The above Disclaimer also applies
to any communication the author may have with you.
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