Download BATES.ZIP - (v1.10; 05/28/10; 55,052 bytes
Bates numbering.wcm is compatible with versions WordPerfect 7 and later versions
Bates numbering for
multi-page documents.wcm is for WordPerfect 9
and later versions
WordPerfect 11 users: See important information about using macros in the first
release of WP11 (18.104.22.168) at the top of this page.
Documentation, Modifications, and Support
Contains two macros:
Both macros allow inserting additional text
adjacent to the Bates numbers.
Tip: See also QWIKFILL,
which can fill a table column with Bates numbers.
(Compatible with versions WordPerfect 7 and later versions.)
What is a Bates number?
Bates numbers have a fixed width -- that
is, a fixed number of digits (defined by the user) -- and sometimes
contain alphabetical characters. For example:
- 001, 002 ... 999
- A1001, A1002 ... A9999
- Ticket #00000200, Ticket #00000201
... Ticket #99999999
This macro can -
Multiple options are available from a menu, including -
- create sequential, fixed-width Bates
numbers on blank Avery® label or card stock, or
- stamp the Bates numbers directly on single-page
pre-printed forms, letters or legal documents
already in your printer's tray, or
- include the Bates numbers in an existing
WordPerfect document, which is expanded by the macro to "x" copies
of the original document, with each numbered as specified.
- ability to place
the Bates number stamp precisely where desired (via a special bookmark)
on each stamped item;
- set the total number of digits (the "fixed width") in the Bates number;
- set the range of the Bates numbers;
- choose the number of copies of each Bates item;
- set the font appearance of the Bates number (bold, italic, underlined, small CAPS, or redlined) and/or relative font size (normal, fine, small large, very large, extra large);
- insert preceding or following text
(or both) around the Bates number, optionally separated by hard returns
to create 2- or 3-line Bates stamps (see "How does it work?" below).
Some typical uses:
How does it work?
The macro uses a special bookmark (bates#)
that -either- you place on the first label (or on a document's page) -or- you have the macro
place it for you at the current cursor location (or at the bottom of the
item; for labels, it also can be centered horizontally and vertically).
this technique you tell the macro exactly where you want the Bates
number. It then looks for this bookmark and enters the next Bates
number in the sequence; it then goes on to the next label or page and
repeats the process. (Those interested in writing macros may want to
examine the macro's two nested ForNext() loops that actually generate
the Bates numbers.)
When the macro plays, a menu allows
entering any preceding (leading) text characters, spaces, and returns,
as well as materials that should follow the numbers. For example, you
can produce "Bates numbers" like this:
Client Document # A000123 -
Since you can enter carriage returns in
these menu text fields (or by checking the HR boxes on the menu), you
can easily produce labels like this:
The XYZ Corp.
You can specify the number of digits
(the width of the Bates number), the starting and ending numbers, and
the number of copies of each numbered item (which will be printed
adjacent to one another). You can also specifiy relative font size, and
appearance (bold, italic, underlined, and small caps). The macro then
creates Bates numbers with these attributes.
- If you want to use a Bates number on
each page of a single, multi-page document, use the companion
macro, Bates numbering for multi-page documents.wcm (below).
- [Note that if you play the
Bates numbering.wcm macro on a multi-page document, it will place
a Bates number just once on the document (just as it would
place it just once on a completed, filled sheet of labels/cards), and
then make multiple copies of that multi-page document. For example, if
you tell it to Start numbering with "1" and End numbering with "80"
(the default menu choices), you'll get 80 copies of the same
multi-page document, each with a single, incrementing Bates number on
- Instructions are included via the
Help and How buttons on the macro's main menu. Also, the macro code can
be modified in the redlined User
Modification Area to set the opening menu's
defaults or set a different font for the Bates material.
- Need to create a table
with custom Bates numbers in one column and another column for
annotations? Here's how.
- Open a new (blank) document. Play
the 'Bates numbering' macro to create as many numbered pages as you
will need rows in a table. Use the default radio button choice at the
top of the macro's menu, and answer 'yes' to the pop up message
('Oops...') about creating a bookmark. You should now have a document
with as many pages as numbers.
- Open Reveal Codes and delete the
[Bookmark] code from the top of the document (it is not needed).
- You will now replace all hard
page breaks with hard returns. Click Edit, Find and Replace, Match,
Codes. In the Codes dialog that pops up, choose the [HPg] code to
Insert in the 'Find' field, and the [HRt] code to Insert in the
'Replace with' field. Close the Codes dialog, and click Replace All in
the Find and Replace dialog. Click OK to return to the document, which
should now contain a single column of Bates numbers, each separated by
a hard return code [HRt].
- Convert the column of numbers to
a table. Click Edit, Select, All to select the column of numbers. Then
(in WordPerfect 10+) click -either- Table, Create, OK -or- Table,
Convert. For 'Format' choose 'Size column to fit' and for Text
Delimters, choose 'Paragraph.' Click OK. You should now have a
one-column table with as many rows as you have Bates numbers.
- Place the cursor in the table,
and right-click it. Choose Insert from the context menu that pops up,
then click the 'Columns' and 'After' radio buttons. If you set Columns
to '1' you will create a table with an empty column to the right of the
Bates numbers column. Drag the right-hand table border to size the
column to your needs.
WordPerfect X6 now includes a Bates macro, which can optionally process
multiple documents on disk. You can compare the other options on its
main screen: WPX6 Bates macro vs WPToolbox Bates macro. You should test both to see which suits your needs.
for multi-page documents.wcm (Compatible with WordPerfect 9 and
[Update (May 11,
2012): WordPerfect X6
now includes a version of this macro that can be accessed from its
Legal toolbar or its Tools, Legal Tools menu. It can also process
multiple files at once. A separate macro can remove the Bates numbers.]
This macro creates sequential,
fixed-width Bates numbers (e.g., 0001, 0002) on each page of an existing multi-page document (or filled
Avery® label/card sheet), in any one of 12 locations around the
perimeter of the pages. The numbers are inserted in a full-page text
box inside a watermark created on each page (or label/card).
When played, the macro creates a copy of the document in a separate
window, so that processing will not affect the original. This is the
default, but you can change it in the menu. Other menu selections
provide for inserting text adjacent to the Bates numbers, similar to
the Bates numbering macro described above.
Modifications to default menu (and
other) values can be set in the macro's User Modification Area.
[Note: Multiple text boxes on the main
document page level are problematic in complex documents; hence, in
this macro text boxes inside watermarks are used instead.]
The macro can be played on any normal
document, or on a filled sheet of labels/cards. [The latter must
already be expanded on screen to show several (or all) labels/cards on
the physical sheet of paper stock, not just the first one. To
use Bates numbers on a single, "master" label/card and have the
remaining labels/cards created automatically, you should use the
companion macro, Bates
Modifications to default menu (and
other) values can be set in the User Modification Area. For example,
you can set
- a new font type for each section of
the Bates material (text and numbering); this might be useful if the
text or Bates number is a bar code font, or you simply want to change
the appearance of optional text, perhaps because it is on a separate
line from the Bates number
- default menu values for (optional)
text that should precede or follow the Bates number
- This macro can be used to create a second
page numbering system on the same pages, typically for a different page
number sequence than that used by the WordPerfect page numbering
system. Since the macro works by typing an incremented number into the
document on each page, it does not depend on the built-in page
- If you do not want to use
leading zeros you can simply "comment out" the command Type("0") at about
line 397 in the macro's code by placing two slash marks (//) in front
of it. This command is in the section entitled "Create the Bates number
for the current page." Then click the Options button on the macro
toolbar and save the macro under a different name so that you can have
both versions handy.